1. Employee Services / System Business Partner Session January 2014

2. HRMS Updates Leave Accrual Process Change
Leave accruals will now be done based on job eligibility
PERA AED and SAED Rates have increased
AED increased to 3.8% and SAED to 3.5% (total increase of 0.9%)
ePERs mandatory training requirement

3. HRMS Updates Portal Changes
Due to Phishing scams, and to protect our employees, both the direct deposit and W-2 pages are offline. They will return later this spring as new security measures are in place.
Please have employees fill out paper forms for direct deposit changes and W-2 reissue requests.
The W-2 will be mailed this week to every employees’ home using their mailing addresses.
Reissues of 2013 W-2s will begin on February 14.
eBenefits coming soon to the CU Resources page

4. HCM/Finance 9.2 Upgrade Project
Finance and Human Capital Management (HCM) Systems
Planning & Design
Spring 2014
Development Summer/Winter 2014
Testing –
Spring 2015
Training –
Fall 2015
Go Live - November 2015
Campus leadership approved a joint Finance and Human Capital Management (HCM) Systems PeopleSoft 9.2 upgrade project in fall 2013.
Two-year project involves multiple units, including the Office of University Controller, Employee Services and University Information Systems
Upgrade includes many new features, functions and enhancements compared to our current versions
9/21/2018

5. Why HCM?
Oracle PeopleSoft moved from the HRMS to HCM as a strategic approach to highlight functionality and processes available in the system used for people management and development.
CU will begin referring to the system as HCM to promote the overall new functionality and features, which will be available* with the upgraded version. (*Depending on final functionality decisions)
9/21/2018

6. Planning & Design Phase
CheckPoint
Planning &
Design
Spring 2014
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
9.2 Functional Review
Taleo/Recruiting Demos
Customization Review
9.2 Functional Review
Taleo/Recruiting Evaluation
Software decision
Contact U of MO
8.9 to 9.2 Delta Training
Forms RFP
New Hire
ePAF
My Leave
Campus Fit/Gap
Business Process Redesign
Campus Fit/Gap
Business Process Redesign
Fit/Gap Documentation
Customization Documentation
9/21/2018

7. Payroll Updates
ES is pleased to welcome Kathy Rasco to Employee Services. She is the executive director of Human Resources and will be overseeing the payroll counselors. Her address is
Becky Hammond is the payroll manager and the direct supervisor of the payroll counselors. Her address is
The payroll counselors are: Debi Ryan, Glenda Barron, Tacy Harris, Melissa Kent and Karen Dreiling.

8. Payroll Updates
If either the individual who processes the payroll or the approver will be out during the times designated for payroll processing, there should be coordination with the back-ups. Your assistance with this helps to ensure employees are paid on time.
ES will be providing some additional guidelines on which circumstances may prompt a review and possible exception to the hand-drawn procedure. The preference is always to adjust any incorrect payments through the time collection process or with the special off-cycle process.
If you do have a question relating to payroll processing or a pay calculation, please note that the Payroll Counselors are happy to assist you. You may reach them at or by calling , option 2.
Let’s all encourage employees to check their paychecks up to 5 days before the pay date. Early detection of an error--in amount or account number--would allow Employee Services to correct so the pay is reflected accurately and the funds are deposited into the correct account.

9. HRMS Updates Special Offcyle Time Collection Process
Time Collection opens the morning following regular cycle time collection
Time Collection close: Noon on the last Tuesday of the current month, or on the first Tuesday of the next month. Please refer to your campus payroll calendar for processing deadlines.
Payday for special off-cycle will be on the Friday of—or the Friday following--monthly payroll, never before.
Guidelines, quick reference guide and FAQ for this process were sent via to all HR and Finance HRMS users on Wednesday, January 22. These guides can be found on the Employee Services procedural statements Web page (

10. Benefit Updates
Preparing and processing leave payouts for retirees

11. Jobs at CU Updates
The ability to edit reference provider addresses for all HR roles has been disabled.
Going forward, if an applicant enters an incorrect address for a reference provider, the application must be reactivated, and the applicant must be ed.
If the posting’s workflow state was set to “Request Letters of Recommendation” when the application is submitted, all reference providers who have not finalized uploading their letters will be sent another reference request .
If you have an applicant who will need their reference provider re-solicited, you can go to the recommendations tab and manually send the reference provider a reference request.
Questions regarding this process change? Please contact the Jobs at CU support desk at , option 5, or via at

12. Employee Services Web Project
New Navigation, Organization and Constant Improvement

13. CU.edu/ES - Navigation Richer, more modern design
Intuitive menu structure
Adaptive pages
Mobile-friendly
Tailored Information
By employee type
By role
Important information displayed prominently, more dynamic content, and information organized to help you avoid information that doesn’t pertain to you.

14. CU.edu/ES - Search High-quality search results Result list filters
Example search: “leave”
By department
See results located only in Employee Services pages.
By content type
See only FAQ
Directory tab

15. CU.edu/ES – Business Partners
PPL/DRL/HRL = Business Partner:
Any employee who—in addition to his/her main job responsibilities—supervises or manages job or finance information, and communicates important job-related updates to his/her team.
Special business partner section
HRMS training info, task-based how-tos, resources

16. CU.edu/ES – Constant Improvement
Streamlining and standardization initiative
Additional resources coming
Financial Education
Feedback
Site feedback tab on top menu

17. Questions?

18. Mark your calendars….
Upcoming Employee Services/Business Partner Sessions:
Upcoming Employee Services Expo:
Coming in late March
See you then!
CU-Boulder
CU Colorado Springs
CU Denver
CU Anschutz
CU System Q2
9 - 11:30 a.m. Tuesday, April 22
2 - 3:30 p.m. Wednesday, April 23
9: a.m. Thursday, April 24
1:30 - 3:30 p.m. Monday, April 21
1: p.m. Thursday, April 24 Q3
9 - 11:30 a.m. Tuesday, July 22
2- 3:30 p.m. Thursday, July 24
9: a.m. Wednesday, July 23
1:30 - 3:30 p.m. Monday, July 21
1: p.m. Wednesday, July 23 Q4
9 - 11:30 a.m. Thursday, Oct. 30
2 - 3:30 p.m. Tuesday, Oct. 28
9: a.m. Wednesday, Oct. 29
1:30 - 3:30 p.m. Monday, Oct. 27
1: p.m. Wednesday, Oct. 29