1. Adjutant General School Administer Battalion Leave and Pass Program
I need to take some leave!
“Me too”!
SHOW SLIDE 1: ADMINISTER BATTALION LEAVE AND PASS PROGRAM (2 ANIMATIONS)
ADMINISTRATIVE DATA:
Academic Hours/Methods
0 hr/5 min Introduction
1 hr / 30 min Conference / Discussion
1 hr Practical Exercise
1 hr Test
0 hr/10 min Test Review
0 hr/5 min Summary
4 hrs / Total Hours
INTRODUCTION: Today we are going to discuss leaves and passes.
Method of Instructions: Conference / Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 5 Minutes
Media: Large Group Instruction
INSTRUCTIONAL GUIDANCE. Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference material. Throughout this lesson, solicit from students the challenges they experienced in the current operational environment (OE) and what they did to resolve them. Encourage students to apply at least 1 of the 8 critical variables: political, military, economic, social, information, infrastructure, physical environment and time.
MOTIVATOR: Leave is a motivator that supports health, morale, motivation, and efficiency.
Administer Battalion Leave and Pass Program

2. Terminal Learning Objective
LESSON OUTCOME:
This lesson provides an overview of doctrinal responsibilities, philosophies, and objectives for processing leave and pass requests. At the conclusion of this block of instruction, students will be able to complete and process a DA Form 31 for leaves and passes.
21ST CENTURY COMPETENCIES:
Character and Accountability
Teamwork and Collaboration
Communication and Engagement
Tactical and Technical Competence
TERMINAL LEARNING OBJECTIVE:
Action: Administer Battalion Leave and Pass Program
Conditions: In a classroom environment, given access to AR , (Leaves and Passes), DODFMR R (Military Pay Policy and Procedures Active duty and Reserve Pay), and awareness of Operational Environment (OE), variables, and actors.
Standard: Students will meet the standard of 70% accuracy when they:
1. Identify the Goals & Objectives of the Leave
Program
2. Identify Chargeable and Non-Chargeable Leave
3. Verify leave control numbers and leave control log for accuracy
4. Verify corrective measures for Chargeable Leave
SHOW SLIDE 2: TERMINAL LEARNING OBJECTIVE, 21ST CENTURY COMPETENCIES, TERMINAL LEARNING OBJECTIVE
NOTE: Inform the students of the Terminal Learning Objective (TLO) requirements, state Lesson Outcomes and 21 Century Competencies.
SAFETY REQUIREMENTS.
In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DD Form 2977 DELIBERATE RISK ASSESMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation  
RISK ASSESSMENT LEVEL. Low.
ENVIRONMENTAL STATEMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL- RELATED RISK ASSESSMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK. 
EVALUATION: You will be evaluated at the end of the block of instructions. Students must achieve a 70% to obtain a passing score. International Officers must achieve a 60%.
INSTRUCTIONAL LEAD-IN. Understanding the Battalion Leave and Pass Program’s relationship with other HR Core Competencies and Key Functions is critical to your success as an HR Professional. This lesson provides an overview of doctrinal responsibilities, philosophies, and objectives for processing Battalion Leave and Passes.
These Soldiers display a progression of competencies and attributes in the following general learning outcomes:
(1) Professional Competence
(2) Team Building
(3) Adaptability
21st Century Soldier Competencies are outlined in Appendix C of TRADOC Pamphlet (The U.S. Army Learning Concept for 2015) are general areas of competence or attributes required by Students and leaders to prevail in complex, uncertain environments. Together, they provide a foundation for operational adaptability.

3. Importance of Taking Leave
“The average American worker has 14 vacation days per year, but most only use 12 of those days. Worse than that, about 25% of Americans don't take any vacation at all.”
“Studies have shown that not taking vacations is linked to health problems. And if people skip vacations, there's a chance that they may die younger than those who don't.”
SHOW SLIDE 3: IMPORTANCE OF TAKING LEAVE
Learning Step / Activity Identify Goals and Objectives for Leave Program
Method of Instruction: Conference / Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 5 mins
Media: Large Group Instruction
Leave is essential in maintaining good morale, a level of performance, and career motivation. Operational missions of each command must be accomplished to the extent permitted by the manning provided. Leave will be granted within the constraints of operational military requirements and to the degree of support for leave provided in the unit manning document. AR , Para 2-1
AR , Para 3-1b. The leave program is designed to encourage the use of leave as it accrues rather than to accumulate a large leave balance. Soldiers who build their leave balance to the maximum level risk losing their leave should a situation occur that prevents or delays leave use.
AR , Para 2–3. Leave Accrual
Soldiers on active duty earn 30 days of leave a year with pay and allowances at the rate of 2 1⁄2 days a month.
c. Except when authorized special leave accrual (see Para 3–2), Soldiers may accrue and carry forward up to 60 days leave at the end of each fiscal year.
d. Accrued leave that exceeds 60 days at the end of the fiscal year is lost except as authorized in chapter 3.
Dean Obeidallah, 2012

4. Annual Leave Program
Maximizes the opportunity for Soldiers to take leave
Cautions Soldiers on use or lose
Allowable leave that balances operational military requirements
Leave is an authorized absence from duty
Leave is essential to the health, welfare, and morale of all Soldiers of a unit. Soldiers are strongly encouraged to use their leave
S-1 Sections must ensure prompt and accurate processing of all leave requests
SHOW SLIDE 4: ANNUAL LEAVE PROGRAM
NOTE: Commanders and S1s will need to establish a unit standing operating procedures (SOP) for the unit’s leave and pass program. The SOP should include at a minimum
DA Form 31 templates for leaves and passes.
Established DA Form 31 submission criteria and timeliness.
Established routing and digital signature procedures.
Established procedures for control numbers and finance processing
NOTE: Basically, Soldiers earn 1/2 days of leave every six days on active duty (See Table 2-1).
AR , Para 2-2 The leave and pass program is designed to allow Soldiers to use their authorized leave to the maximum extent possible. Commanders will establish an annual leave program to manage leave designed to provide:
The maximum opportunity for all Soldiers to take leave to minimize loss and payment of leave not taken. A caution to Soldiers who do not take leave, that they may lose leave at the end of the fiscal year (FY). Also, Soldiers who maintain a 60-day leave balance, and wait late in the FY to take leave, will be informed that they risk loss of leave over 60 days if the operational situation requires their presence. 
Allowable leave within the constraints of operational military requirements and to the degree of support for leave provided in the unit manning document.
AR , Para 2-2b Commanders will establish an annual leave program to manage leave designed to provide—
(1) The maximum opportunity for all Soldiers to take leave to minimize loss and payment of leave not taken.
(2) A caution to Soldiers who do not take leave, that they may lose leave at the end of the fiscal year (FY). Also, Soldiers who maintain a 60-day leave balance, and wait late in the FY to take leave, will be informed that they risk loss of leave over 60 days if the operational situation requires their presence.
(3) Allowable leave within the constraints of operational military requirements and to the degree of support for leave provided in the unit manning document.
c. In pursuing the maximum use of leave, commanders must place emphasis on granting leave—
(1) (1) Upon permanent change of station (PCS).
(2) After periods of particularly difficult duty.
(3) After prolonged deployments.
(4) When there is evidence leave would improve health and morale.
(5) During a specified period to all Soldiers in a given unit. This type of leave is called block leave. (Commanders may authorize all Soldiers in a given unit to request leave during
a specified period. Block leave is granted per local command policy when consistent with military requirements and is a chargeable leave period.)
(6) Upon reenlistment and accession to Regular status from active Reserve status.
(7) During traditional national holiday periods of Thanksgiving and Christmas.
(8) When Soldiers or their families have been personally affected by floods, hurricanes, and similar natural disasters. (Emergency leave may be appropriate, see chap 6.)
(9) For attendance at spiritual retreats or for other religious observances for which a pass is inadequate.
(10) During preprocessing period incident to release from active duty, including retirement, to the extent of unused leave.
(11) Together with a consecutive overseas tour (COT).
(12) To allow the use of an average of 30 days per year.
(13) To provide opportunity for leave to be taken as earned.
(14) To allow use of leave prior to separation. (It is not the intent

5. Granting Leave Prolonged Deployments Difficult PCS Duty Health and
Morale
Block
Leave
Reenlistment
Natural
Disasters
Holidays
SHOW SLIDE 5: GRANTING LEAVE
NOTE: Refer Students to AR , Para 2-2, Section 3(a)
The leave and pass program is designed to allow Soldiers to use their authorized leave to the maximum extent possible. In pursuing the maximum use of leave, commanders must place emphasis on granting leave:
1. Upon permanent change of station (PCS).
2. After periods of particularly difficult duty.
3. After prolonged deployments.
4. When there is evidence leave would improve health and morale.
5. During a specified period to all Soldiers in a given unit. This type of leave is called block leave. (Commanders may authorize all Soldiers in a given unit to request leave during
a specified period. Block leave is granted per local command policy when consistent with military requirements and is a chargeable leave period.)
6. Upon reenlistment and accession to Regular status from active Reserve status.
7. During traditional national holiday periods of Thanksgiving and Christmas.
8. When Soldiers or their families have been personally affected by floods, hurricanes, and similar natural disasters.
Emergency leave may be appropriate, See Chapter 6)
Chapter 6, Para 6-1e. Guidelines for authorizing emergency leave are as follows:
(1) When the Soldier’s presence will contribute to the welfare of a terminally ill member of the immediate Family when the expected date of death is within the month.
(2) Because of the death of an immediate Family member.
(3) For a serious situation involving accident, illness, or major surgery that cannot be postponed due to the urgency of the medical condition. The situation must result in a serious Family problem. The Family problem must impose important responsibilities on the Soldier that must be met immediately and cannot be accomplished from his duty
station or by any other individuals or by other means.
(4) Because the a Soldier is affected personally by a disaster (for example, hurricane, tornado, or flood) when severe or unusual hardship would be encountered if the Soldier failed to return home.
f. Guidelines for other types of situations where a Soldier may request emergency leave for situations
10. For attendance at spiritual retreats or for other religious observances for which a pass is inadequate.
11. During preprocessing period incident to release from active duty, including retirement, to the extent of unused leave.
12. Together with a consecutive overseas tour (COT).
13. To allow the use of an average of 30 days per year.
14. To provide opportunity for leave to be taken as earned.
15. To allow use of leave prior to separation. (It is not the intent of leave policy that large leave balances be accrued expressly for settlement upon Soldier’s release from active duty (Paragraph s 2–4d and 4–21).)
16. To key personnel by designating an acting commander or temporarily assigning appropriate medical personnel, by ensuring availability of civilian medical services, or by responsive transportation to other military or civilian medical facilities (AR 40–5 and AR 40–121) while key personnel are absent.
Instructor Note: Soldiers undergoing treatment for an infectious or contagious disease will not be granted leave unless the attending physician verifies that the Soldier does not pose a threat to the public health. The verification will be provided to the Soldier’s commander before leave is approved.
Instructor Note: Ensure that staff duty personnel can process departures and arrivals during non-duty hours. Also make sure that the organizational copies of the DA Form 31 and the DA Form 647 are provided for all departing Soldiers during their duty briefing.
COT
Retreats
AR , Para 2-2 Section 3(a)

6. Leave Accrual Policies
Normal Leave Accrual
Exceptions
Special Leave Accrual
SHOW SLIDE 6: LEAVE ACCRUAL POLICIES
REFER STUDENTS TO AR , Paragraphs 2-2 and 3-1 thru 3-3
Normal Leave Accrual:
Soldiers on active duty earn 30 days of leave a year with pay and allowances at the rate of 2 1⁄2 days a month.
Exceptions: (AR , Para 2-3)
This entitlement excludes periods of:
1. Absent without leave (AWOL), unless excused as unavoidable (see AR 630–10).
2. Confinement resulting from a court-martial sentence.
3. Confinement for more than 1 day while awaiting court-martial provided Soldier is convicted.
4. Excess leave. AR , Para 5-15n –Soldier in an excess leave is without pay and allowances.
5. Unauthorized absence because of detention by civil authorities (see Para 2–4a).
6. Absence in custody of civil authorities under provisions of Article 14, Uniformed Code of Military Justice (UCMJ) provided Soldier is not entitled to receive pay and allowances (see DODFMR –R).
Absence over 1 duty day due to use of drugs or alcohol or because of disease or injury resulting from Soldier’s misconduct.
Special Leave Accrual: (AR , Para 3-2)
The intent of special leave accrual is to provide relief to Soldiers who are not allowed leave when undergoing lengthy deployment or during periods of hostility. The leave program is designed to encourage the use of leave as it accrues rather than to accumulate a large leave balance. Soldiers who build their leave balance to the maximum level risk losing their leave should a situation occur that prevents or delays leave use.
NOTE: Accrued leave that exceeds 60 days at the end of the fiscal year is lost except as authorized in Chapter 3.
AR , Para 3–2
a. Section 701f, title 10, United States Code (10 USC 701f) provides special leave accrual to Soldiers who meet the criteria in this section.
b. Special leave accrual is authorized to Soldiers who served in an area in which he or she was entitled to hostile fire or imminent danger pay for at least 120 continuous days. (See DODFMR –R for hostile fire or imminent danger locations). No additional criteria is required under this paragraph for approval.
c. Soldiers assigned to a designated deployable ship, designated mobile unit, or other similar prescribed duty may be authorized special leave accrual if operational requirements prevented use of leave.
d. Soldiers who meet all the following conditions may also qualify for special leave accrual:
(1) Deployed for a lengthy period, normally 60 or more days.
(2) Deployed to meet a contingency operation of the United States.
(3) Deployed to enforce national policy or an international agreement based on a national emergency or in the need
to defend national security.
(4) Prevented from using leave through the end of the FY because of deployment.
Leave Carryover Extension PER ALARACT MESSAGE 022/2013
Soldiers may carry forward 75 days of annual accrued leave through 30 September 2015.
Leave balances exceeding 60 days on 1 October 2015 not coded as Special Leave Accrual (SLA) will be lost.
c. Each Soldier has an individual responsibility to monitor and manage their leave.
d. Commanders will monitor Soldiers leave balances via the Unit Commanders Finance Report (UCFR) and encourage them to use their leave in the year earned. Commanders will also establish an annual leave program that provides Soldier’s the maximum opportunity to take leave to minimize any loss of leave on 1 October 2015 when the 75 day leave carryover reverts to 60 days.
e. At this time DoD has expressed no intention to request further extension of the 75 day leave carryover.

7. Special Leave Accrual Example
SHOW SLIDE 7: SPECIAL LEAVE ACCRUAL EXAMPLE
NOTE: Refer Students to AR , Para 3-3, 3-4, & Table 3-1
Rules to request special leave accrual:
1. The criteria in paragraph 3–2 are based on law. Therefore, exceptions are not permitted.
2. Commanders in the grade of O–5 or higher are the approval authority for Soldiers who serve at least 120 continuous days in an area in which the Soldier is entitled to hostile fire and imminent danger pay. Commanders will not approve special leave accrual until after the FY, when it becomes known how much leave Soldier will lose.
Instructor Note: THEATER POLICY MAY OVERRIDE THIS POLICY (I.E. CENTCOM’s POLICY IS CONTINOUS 270 DAYS)
3. Soldiers may continue to qualify for the 120-day requirement when hospitalized outside the designated area due to injuries resulting from hostile action. Qualification continues when the Soldier remains entitled to receive hostile fire and imminent danger pay.
4. The CG, AHRC, is the approval authority for requests for special leave accrual for Soldiers who meet the criteria in paragraph 3–2d above. Requests must contain information in (1) through (11) below; otherwise, they will be returned without action.
5. Requests will provide:
Information why Soldiers were deployed for a lengthy period, normally 60 or more days, during fiscal year. (AHRC will consider requests that are less than 60 days if Soldier is deployed through the end of the fiscal year.)
The date command was notified of deployment requirements.
(c) Who directed deployment requirement.
(d) Unclassified name of the operation, if applicable.
(e) The date the Soldier was notified of the deployment requirement.
(f) The date of departure on deployment and the date of return or projected return.
(g) Information concerning commander’s annual leave program and the Soldier’s ability to take leave during the fiscal year.
(h) The Soldier’s leave schedule prior to notification of the deployment requirement.
(i) Whether the Soldier could have taken any leave after notification of deployment, and prior to departure on deployment. Explain.
(j) Whether Soldier could have taken any leave or can take leave while deployed. If not, what prevented or is preventing leave use.
(k) How many leave days Soldier lost or will lose at the end of the fiscal year.

8. Check on Learning
Q. When correcting chargeable leave, how long are organizational copies maintained?
a. 30 days
b. 45 days
c. 6 months
d. 12 months
Q. When correcting chargeable leave, what entry would you put in block 17?
a. Leave Charged
b. Charged Leave
c. Fixed Leaved Charged
d. Corrected Leave Charged
SHOW SLIDE 8: CHECK ON LEARNING
1. Q. When correcting chargeable leave, how long are organizational copies maintained ?
Answer: c – 6 months
2. Q. When correcting chargeable leave, what entry would you put in Block 17?
Answer: d – Corrected Leave Charged

9. There are two different types of leave:
Categories of Leave
There are two different types of leave:
Chargeable Leave – is subtracted from a Soldiers accrued leave balance.
Non-chargeable Leave – is absence that is NOT charged against a Soldier’s accrued leave balance
SHOW SLIDE 9: CATEGORIES OF LEAVE
NOTE: Refer Students to AR , Paragraphs 4-1 (Chargeable Leave) & 5-1 (Non-Chargeable Leave)
Learning Step / Activity 2. Identify Chargeable and Non-Chargeable Leave
Method of Instruction: Conference / Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 25 mins
Media: Large Group Instruction
Instructor Note: For all chargeable leaves S1s should supervise and oversee all leave forms for Soldiers returning from chargeable leave to ensure that procedures in the unit SOP are being adhered to.
Instructor Note: Forms – DA Form 31, DA Form 647, and DA Form 4179.

10. Chargeable Leave Ordinary Leave Advance Leave Emergency Leave
Environmental Morale Leave
Leave Awaiting Orders
Leave Together w/COT
Reenlistment Leave
Transition Leave
Rest and Recuperation Leave
Leave Encompass w/Holiday
Pregnancy Home Leave
AWOL
Leave in conj w/PCS or TDY
SHOW SLIDE 10: CHARGEABLE LEAVE
NOTE: Refer Students to AR Chapter 4
Soldiers are authorized on average to take 30 days of leave a year. Commanders may grant more than 30 days if operationally feasible. Ordinary leave is chargeable leave granted in execution of the commander’s annual leave program. The unit commander or designee is the approval authority for ordinary leave requests.
Ordinary Leave
Leave granted prior to its actual accrual on the basis of a reasonable expectation that it will be earned by the Soldier during the remaining period of active duty.
Advance Leave.
Chargeable leave granted for a personal or Family emergency requiring the Soldier’s presence.
Emergency Leave
AR , Para 6-1 Soldiers may request emergency leave with or without American Red Cross verification. The unit may request verification through the Field Director, American Red Cross (AMCROSS) or, if necessary, from the military activity nearest the location of the emergency, if they doubt the validity of a situation or of the necessity of the Soldier’s presence. Commanders should not disapprove emergency leave based solely on a lack of a Red Cross message. Soldiers may be authorized emergency leave for up to 30 days for emergency situations within the immediate Family. The unit commander is the approving official for emergency leaves (AR b). The immediate Family includes the following Family members of either the Soldier or the Soldier’s spouse:
3. Children, including stepchildren.
2. Spouse.
1. Parents, including stepparents.
6. Only living blood relative.
5. Brothers, including stepbrothers.
4. Sisters, including stepsisters.
A person in loco parentis. A person in loco parentis is one who stood in place of a parent to the Soldier or the Soldier’s spouse for 24 hours a day, for at least a 5-year period before the Soldier or the Soldier’s spouse became 21 years of age. The person must have provided a home, food, clothing, medical care, and other necessities as well as furnished moral and disciplinary guidance and affection. A grandparent, or other person, normally is not considered to have stood in place of a person when the parent also lived at the same residence. A person is not considered in loco parentis for performing baby-sitting or providing day care services.
Guidelines for authorizing emergency leave are as follows:
When the Soldier’s presence will contribute to the welfare of a terminally ill member of the immediate Family when the expected date of death is within the month.
For a serious situation involving accident, illness, or major surgery that cannot be postponed due to the urgency of the medical condition. The situation must result in a serious Family problem. The Family problem must impose important responsibilities on the Soldier that must be met immediately and cannot be accomplished from his duty station or by any other individuals or by other means.
Because of the death of an immediate Family member.
Because the a Soldier is affected personally by a disaster (for example, hurricane, tornado, or flood) when severe or unusual hardship would be encountered if the Soldier failed to return home.
Guidelines for other types of situations where a Soldier may request emergency leave for situations within the immediate Family, but where ordinary leave should be considered, are as follows:
3. To attend court hearings to resolve financial problems. (Money spent on emergency leave may aggravate problem.)
2. Marital problems that need resolving, threatened divorce, or other personal problems. (Request should be approved if a severe life threatening situation is documented.)
1. Pregnancy of spouse and childbirth. (Request should be approved if a severe life threatening situation is documented.)
6. To settle estate of a deceased relative.
5. Psychoneurosis based on Family separation. (Exceptions may be made when the attending physician believes that a severe psychotic episode is indicated and the member’s return might prevent institutionalization.)
4. To assist in harvesting crops or participating in managing business firms.
7. Situations involving a grandparent (not in loco parentis) aunt, uncle, cousin, niece, or nephew (when not the only living blood relative) or for a friend, fiancee, or fiance.
Environmental and Morale Leave (EML)
EML leave is a chargeable leave program established at overseas locations to make use of space-available travel or commercial transportation. EML is a unified commander’s program and may be funded: per section 411c, title 37, United States Code (31 USC 411c) or non-funded. Unified commanders develop EML programs for their area of responsibility when one or more of the deficiencies listed in Para 4-7 exists. EML is for soldiers and their command-sponsored dependents.
Reenlistment Leave
danger pay. Operational military considerations must preclude the full execution of ordinary annual leave programs.
Leave granted to enlisted personnel as a result of reenlistment. Rest and recuperation leave-designated areas. Chargeable leave granted together with R & R programs established in those areas designated for hostile fire and imminent
Transition leave (terminal leave)
Ordinary leave granted to assist separating Soldiers with their personal affairs.
Rest and recuperation leave—designated areas
The R&R Program is designed to provide service members and DoD civilians a respite from austere conditions typical of high threat areas. R&R leave is a privilege, not an entitlement. Participation in the program is determined by the unit commander and is subject to operational and mission constraints.
Rest and recuperation is a chargeable leave program that authorizes use of ordinary leave to allow Soldiers leave away from hostile fire and imminent danger areas.
Eligibility:
Service members of DoD civilians must be serving in an area that is dependent-restricted or designated for Hostile Fire or Imminent Danger Pay. They must also be in an area where official or unofficial travel is controlled and where ordinary/annual leave programs have been restricted for reasons of military necessity.
Service members are authorized (one) 15-day R&R leave if projected to serve 270 days “boots on the ground” in theater or (one) 18-day R&R leave if deployed for a 15 month tour. Requests to deny R&R leave to individual whom otherwise would qualify must be approved by the first O6 in the chain of command.
R&R must be taken in a single block of time and may NOT be broken into separate leave periods. Extension of R&R leave is NOT authorized and there are no exceptions to this policy. A service member’s duty status must be changed by their chain of command at the end of their R&R leave. R&R is chargeable against the participants ordinary leave balance. The 15 or 18 day leave does not include travel time. Chargeable leave begins at 0001 hours the day after the service member arrives at the commercial airport closet to their approved leave destination and ends at 2400 hours the day prior to the service member’s arrival at the Personnel Assistance Point (PAP), Atlanta or Dallas. For OCONUS travel, chargeable leave ends at 2400 hours the day prior to their return flight. The designated R&R PAP (Atlanta or Dallas) will process all R&R participants by stamping the start/return date on their leave form.
All service members are encouraged to take the full number of authorized R&R leave days during their deployment. Individuals may request an exception to take less than the authorized 15 or 18 days of leave, however, this request must be approved by first General Officer in the chain of command.
Eligibility to take R&R leave begins after the first 60 days in theater and ends prior to the final 60 days in theater. Exceptions to policy for the 60 day eligibility requirement must be approved by the first General Officer in the chain of command. All active and reserve component service members in a temporary (TDY) or temporary change of station (TCS) status must be projected to serve a minimum of 270 days “boots on the ground” in theater. Foreign service members assigned or serving under a US military command are not authorized participation in the R&R program, but may travel Space-R, provided all VISA and passport requirements are met.
Periods of leave that encompass a public holiday or weekends
A public holiday may be a chargeable or nonchargeable absence. When a Soldier’s leave terminates on a holiday, do charge a leave. When a Soldier’s leave begins on a holiday, charge as a day of leave and when a holiday falls within a Soldier’s leave date, charge as a day of leave.
Pregnancy home leave: Pregnancy home leave is a chargeable leave (ordinary, advanced, excess) requested by a Soldier to return home or another place for maternity care or the birth of a child.

11. Determining Chargeable Leave
Chargeable leave ends on the day of return unless:
(1) The Soldier works more than half of the normally scheduled workday
(2) The Soldier returns on a regularly scheduled non-duty day
Charge leave for a holiday if the leave begins or it falls within the effective dates of leave
Subtract periods of non-chargeable absences such as PTDY
SHOW SLIDE 11: DETERMINING CHARGEABLE LEAVE
NOTE: Refer students to AR , Para 12-1m(1)(2); o; & p
Once leave has been taken, you must determine chargeable leave and complete block 17 of the DA Form 31:
1. Leaves should be stored in a suspense file until the day prior to a Soldier returning from leave.
2. Retrieve the DA Form 31s for returning Soldiers from the suspense file.
3. Enter the returning date, time and authority in block 16.
4. Compute chargeable leave extract from block 14 and 16 subtract period of non-chargeable absences and enter in item 17 of DA Form 31.
5. The Finance and Accounting Office (FAO) computes chargeable leave dates when official travel is involved, (e.g., PCS, TDY)
Chargeable leave begins with the day of departure unless the Soldier works more than half of a normally scheduled workday.
Chargeable leave ends on the day of return from leave unless:
The Soldier works more than half of the normally scheduled workday.
The Soldier returns on a regularly scheduled non-duty day.
Charge leave for a holiday if the leave begins or it falls within the effective dates of leave.
Subtract periods of non-chargeable absences, such as PTDY.
Once chargeable leave has been computed and entered in item 17 of the DA Form 31 you must then update the Leave Control Log (DA 4179).
Instructor Note: This step cannot be performed until Soldier returns from leave.
Confirm the date on which chargeable leave ended is later than or the same as the actual leave "From Date" located on the Leave Control Log (DA Form 4179) under the Authorized Absence section. Enter the starting date for chargeable leave under "From Date" on the Leave Control Log (DA Form 4179) under the Chargeable Leave section. The date in this block should match the starting date for chargeable leave on Block 17 of the DA Form 31.
On the Leave Control Log (DA Form 4179) enter the date on which chargeable leave ended in the "Date To" field under the Chargeable Leave section. Calculate the number of leave days taken and enter the amount under "No. of Days".
Enter the date that chargeable leave data was forwarded to the FAO in the "Date Orig to FO" under the Chargeable Data From FO.
The original copy of the DA Form 31 will be forwarded to the finance office for a Soldier returning from ordinary and emergency leave within three workdays. (AR , Table 12-4, Step #8, page 83)
The original copy of the DA Form 31 will be attached with TDY Travel voucher and forwarded to the finance office within 10 workdays, if leave in conjunction with TDY is taken. (AR , Table 12-4, Step #9, page 83).
File the organization copy of the DA Form 31 in the functional file for six months. (AR , Table 12-4, Step #10, page 83).

12. Nonchargeable Leave Convalescent Leave Passes Sick-in-quarters PTDY
Sick-in-hospital
Excess Leave
Graduation Leave (USMA)
Holiday Leave
Leave Awaiting Orders
Passes
PTDY
Proceed Time
POV Travel
Special R&R
AWOL
Paternity Leave
SHOW SLIDE 12: NONCHARGEABLE LEAVE
NOTE: Refer students to AR , Chapter 5.
NOTE: AR , Para 5-15n –Soldier in an excess leave is without pay and allowances.
Convalescent leave
Convalescent leave is a non-chargeable absence from duty granted to expedite a Soldier’s return to full duty after illness, injury, or childbirth.
The hospital commander or designee is the approval authority for convalescent leave for 30 days or less (42 days after normal pregnancy and childbirth). Only hospital commanders will approve convalescent leave in excess of 42 days after childbirth when a Soldier is assigned or attached to the medical holding unit (AR 40–3, para 9–2) during one continuous period of hospitalization. If the Soldier is not hospitalized, unit commander is the approval authority.
The unit commander is the approval authority for up to 30 days convalescent leave (42 days after normal pregnancy and childbirth) for a Soldier returning to duty after illness or injury.
Sick-in-quarters (quarter status)
An absence wherein the Soldier is excused from duty for treatment, or medically directed self-treatment. The treatment takes place in quarters, barracks, or other nonhospital facilities (that is hotel, motel, or occupying beds in dispensaries). It is not chargeable as leave.
Sick-in-hospital
This status is used for periods of hospitalization. Soldiers on leave who are hospitalized while on leave will not be charged leave for that period and their duty status changes to sick-in-hospital.
Excess leave
Leave in excess of accrued or advanced leave. The Soldier is not entitled to pay and allowances for a period of such leave. Generally, a minus leave balance at the time of release from active duty, discharge, first extension of an enlistment, desertion or death, is excess leave. (AR , Para 5-15d(1) Commanders of units normally commanded by officers in the rank of colonel or above have the approval authority for up to 30 days.
Graduation leave
A period of non-chargeable absence granted to graduates of the United States Military Academy who are appointed as commissioned officers in the Armed Forces. This leave must be taken prior to reporting to the first permanent duty station.
Leave awaiting orders
Authorized absence from duty awaiting orders and disposition together with disability separation proceedings under the provisions of AR 635–40.
Pass
An authorized absence granted for short periods to provide respite from the working environment or for other specific reasons. At the end of the pass period, Soldiers will be at their places of duty or in the locations from which they regularly commute to work.
a. A short, nonchargeable, authorized absence from post or place of duty during normal off duty hours is a regular pass. Non-duty periods of absence, other than the established or normal duty hours are considered as a pass period, to include official holidays (see table 5–1). For example, a regular pass might extend from Friday after duty until the beginning of duty on the following Tuesday.
5–27. Rules to grant regular pass
d. A regular pass begins and ends on post, at duty location, or at the location from where Soldier normally commutes to duty. Soldier must be physically at one of these locations when departing to or returning from a regular pass.
c. A Soldier remains in an available-for-duty-status during normal off duty hours unless absence is authorized.
b. The unit commander is the approval authority.
(2) A regular pass period will not exceed 3 days in length, to include during public holiday weekends or public holiday periods specifically extended by the President.
(1) On weekends, a 3–day regular pass period, which includes a national holiday, begins at the end of normal duty day on Friday afternoon, and terminates at the beginning of the normal duty day on the 4th day (Tuesday).
e. A regular pass will normally be from the end of normal duty hours on one day to the beginning of working hours the next duty day. The standard for calculating the period of the pass is to count calendar days, not on the number of hours to be taken.
(2) May not be combined with a regular pass, another special pass, or leave. If leave or another pass is granted, there must be at least one duty day between the special pass and the leave or other pass.
(1) Must include at least 2 consecutive non-duty days. For example, a Soldier may depart on a 4–day pass on Friday evening after duty day and must return at the start of normal duty day on Wednesday.
f. A 4-day pass—
(1) Soldiers on authorized pass during a TDY period are in an official duty status. Therefore, they are entitled to allowances for temporary duty travel for personal reasons to the permanent station and return. Allowances paid cannot exceed the amount they would have received had they not returned to the permanent station. (See JFTR, Vol 1,
g. A special pass is authorized together with TDY. The following additional restrictions apply:
(2) A special pass period may be authorized before departure from the permanent duty station prior to the TDY period. Further, a pass may be authorized upon completion of TDY and return to the permanent duty station. Payment of per diem for such pass periods is not authorized. See DFAS-IN Regulation 37–1 and Joint Travel Regulation, paragraph U4102–A and U2200. Inclusive dates of pass periods must be identified to the BNS1.
U4130.)
h. A special pass begins and ends on post, place of duty, or location where Soldier regularly commutes to duty. Soldier must be physically at one of the above locations when departing to or returning from a special pass.
AR , Table 5-14, Step 2 - Use the DA Form 31 to authorize absence (chap 12). In block 7, check “other”. After “other”, post pass. A DA Form 31 is not required if Soldier will remain in the vicinity of his or her normal duty station unless form is required to ensure Soldier is not selected for duty during the period.
Permissive temporary duty (PTDY)
A non-chargeable absence granted to attend or participate in activities of semi-official nature which benefit the Department of the Army.
Commanders of units, normally commanded by officers in the rank of lieutenant colonel or higher are authorized to approve, when period of absence is 10 days or less
Proceed time
A period of absence authorized as a delay in the execution of PCS orders. Such leave is granted to enable Soldiers to handle tasks associated with transferring to or from an all-others overseas tour.
Special Rest and Recuperation (R&R)
Non-chargeable leave granted to enlisted Soldiers in certain specialties if they voluntarily extend their overseas tours.
Paternity Leave – ALARACT 062/2009
Non-chargeable leave authorized for a married Soldier on active duty, to include Title 10 and Title 32 Active Guard and Reserve (AGR) duty, whose wife gives birth to a child on or after 14 October Paternity leave will not exceed 10 days, and must be taken consecutively and within 45 days after the birth of the child. This authorized absence is applicable to single pregnancies, to include those that result in multiple births (twins, triplets, etc.). Deployed Soldier have 60 days after returning from deployment to utilize the 10 days of paternity leave. If not used within the established time frame the paternity leave is lost.
Army Directive , Maternity Leave Policy, 1 Mar 16 – Effective 2 February 2016, commanders will authorize up to 12 continuous weeks of non-chargeable maternity leave for eligible Regular Soldiers and reserve component Soldiers serving on call or order active service for a continuous period of at least 12 months. Troop Program Unit (TPU) Soldiers are not eligible for maternity leave, but are excused from any battle assembly (weekend drill) and annual training occurring within the 84 calendar day period immediately following a birth event.

13. Check on Learning
1. Q. Who is responsible for establishing a leave and pass program in a unit?
a. S1s
b. S1 NCOIC
c. Commanders
d. Executive Officers 
2. Q. What regulation governs the leave and passes program?
a. AR
  b. Aar
c. AR
d. AR
SHOW SLIDE 13: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the learning activity.
1. Q. Who is responsible for establishing a leave and pass program in a unit?
Answer: c - Commanders
2. What regulation governs the leave and passes program?
Answer: c - AR

14. (Manual Leave Control Log)
DA Form 4179
(Manual Leave Control Log)
SHOW SLIDE 14: DA FORM 4179 (MANUAL LEAVE CONTROL LOG)
Learning Step / Activity Verify Leave Control Number and Leave Control Log for Accuracy
Method of Instruction: Conference / Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 10 mins
Media: Large Group Instruction
NOTE: Refer Students to AR , Figure 12-2
Establish and maintain a DA Form 4179 – Leave Control Log in accordance with (IAW) existing policies and procedures IAW Chapter 12.
AR , Para 12-1
f. The automated leave control log will be used when it is available.
g. The automated leave control log will be copied to another working disk every day or every other day to assist in preventing loss of leave.
h. The manual leave control log (fig 12–2 and Para 12–29) is used when the automatic log is not available or if the automated leave log is inoperative for an extended period of time.
(1) DA Form 4179 (Leave Control Log) is available on the Army Electronic Library CD-ROM (EM001) and on the USAPA Web site (
(2) Maintain the manual leave control log for 12 months.
i. Begin the control number with “0001” with the first leave in each new fiscal year.
j. Enter the chargeable leave dates on the DA Form 31, block 17.
k. Chargeable leave will begin and end on post, at the duty station, or in the location from which the Soldier regularly commutes to duty.
l. Soldiers will be physically present in the local area (defined as on post, duty station, or in the location from which the Soldier regularly commutes to duty) at the beginning and ending of leave. Soldiers who fail to comply are subject to UCMJ action.

15. DA Form 647 SHOW SLIDE 15: DA FORM 647
NOTE: Explain to the Students that this form will be used to sign Soldiers in and out of leave, passes, PCS, or TDY. However, Soldiers will also are sign in and out of leave utilizing the DA Form 31.
NOTE: Refer Students to AR , Para 2-9
The DA Form 647 (Personnel Register) is used to record military personnel arrivals and departures from units on PCS or TDY. The DA Form 647 may also be used for recording passes, leaves, and visitors.
d. Commanders will establish procedures for maintaining the Personnel Register and designate a place where it will be located, during and after duty hours.
(1) Instructions on how to complete the DA Form 647 will be posted in the immediate vicinity of the register, easily accessible to individuals signing in or out.
(2) DA Form 647 will be used until all spaces are filled.
(3) A separate line entry will be made on DA Form 647 for each individual duty status change. When the DA Form is used, separate forms will be used when signing in and out.
(4) Persons responsible for maintaining the Personnel Register will be briefed on the required register entries and any special requirements of the local command.
(5) The responsible person will close out the Personnel Register as of 2400 each day.
(6) All entries except signatures will be typed or printed in black ink.
(7) All persons signing in or out will personally sign the Personnel Register. When this is impractical, commanders may designate a representative to accept telephonic reports and sign for the person. The name and title of the representative will be printed in the remarks block.
(8) Care should be taken to ensure the Personnel Register is properly safeguarded and filled out. Recreating the Personnel Register for the sole purpose of improving the appearance is prohibited. If the Personnel Register is lost, destroyed or obliterated prior to being used to support strength accounting, the person responsible for maintaining the
register will recreate it, using the best information available.
(9) Entries on DA Form 647 are not required for regular Army trainees who arrive at basic training or one-station unit training organizations from a reception battalion on the same installation.
(10) Soldiers departing on transition leave will check the “PCS” block and enter the number of days leave in the remarks block.

16. Showing Accrual Leave Balance
SHOW SLIDE 16: SHOWING ACCRUAL LEAVE BALANCE
NOTE: As an S-1, you or your staff maybe called upon to assist Soldiers in reviewing their Leave & Earning Statement(LES). It is important you understand how to read / review the LES. The LES can also be a tool to assist you in verifying leave accrual and informing Soldiers about losing leave at the end of the fiscal year.
BF – The brought forward leave balance at the beginning of the current Fiscal Year.
ERND – The cumulative amount of leave earned in the current Fiscal Year. Normally this amount will increase by 2.5 days each month.
USED – The cumulative amount of leave used in the current Fiscal Year.
CR BAL – The current leave balance as of the end of the period covered by the LES.
ETS BAL – The projected leave balance to the Soldier’s Expiration Term of Service.
LV LOST – The number of days of leave that has been lost.
LV PAID – The number of days of leave paid to date.
USE/LOSE – The projected number of days of leave that will be lost if not taken in current fiscal year on a monthly basis. The number of days of leave in this block will decrease with any leave usage.
Sample leave portion of LES

17. Extract of Unit Leave Transaction Report
4844: Update No – 04-20
Process date :
Status SSAN Name Tran UIC Update Proc Date Start Stop Type LV Cont #
Proc Jones SB06 QB O QB0055
Proc River SB QB O QB0057
Proc Kay M SB QB P QB0058
SHOW SLIDE 17: EXTRACT OF UNIT LEAVE TRANSACTION REPORT
NOTE: Refer Students to AR , Para & Tables 21-1, & 12-13
The Battalion S1 will receive a reconciliation report (JUMPS Automated Coding System Report 7 "Unit Leave Report" from the Finance Accounting Office (FAO) (AR , Table 12-1). The frequency of the down loads will be determined by the FAO standard operating procedure. This report will tell how many days of leave the FAO actually charged the Soldier. You will compare this with your Leave Control Log (DA Form 4179) for discrepancies in the chargeable leave.
When official travel is involved, the finance office will compute leave charges. The finance office and Battalion S1 will reconcile any differences in chargeable leave dates. (AR , Para 12-23a, page 89).
When official travel is not involved and the finance office reports different chargeable leave days to the Battalion S1 from those reported to them from the Battalion S1, reconciliation is then required. (AR , Para 12-23b).
Table 12-12
When using a manual log, prepare a reconciliation memorandum to support changes made to incorrect leave information. The reconciliation memorandum should have the control number that corrections are being made to. The reconciliation memorandum should also have the Soldier's Name, SSN, Leave dates charged by the Finance and Accounting Office, the correct chargeable dates, and the correct number of days that should be charged. NOTE: Refer Students to Figure 12-4.
If the log contains incorrect information, line through the incorrect entry and post the correct charged leave. When there is insufficient space to repost an entry over the incorrect data that was lined through, post the corrected entry in the next available space using the original control number. If the organization copy contains incorrect information, line through the incorrect data and post correct data.
Enter a check mark in the second element of the Control Data and remind students to resume control number counting on the issuance of the next control number.
If the Leave Control Log (DA Form 4179) had to be corrected due to incorrect chargeable leave that was provided to the FAO, include a memorandum for record which includes the control number and reason for the corrected leave charge.
Certify JUMPS Automated Coding System Report 7 (Unit Leave Report), by attaching reconciliation memorandums and have the Adjutant, Human Resources Sergeant, or Assistant Human Resources Sergeant sign the document attesting the reconciliation data is correct. (step 15)
Distribute reconciliation memorandum and send to the FAO by Unit Transmittal Memorandum (UTM) within 3 working days after receipt of JUMPS Automated Coding System Report 7 (Unit Leave Report). (step14)
File JUMPS Automated Coding System Report 7 (Unit Leave Report) with reconciliation memorandum for 1 year. (step 16)
Table 12-13
 When the finance office has posted incorrect chargeable leave dates to a Soldier's Leave and Earning Statement (LES) and the data has previously been reconciled, do a corrected DA Form 31. If leave was in conjunction with official travel, the Soldier must report to the finance office for corrective action. The Battalion S1 will update information on the DA 4179, as appropriate.
Use the same control number from the Leave Control Log (DA 4179) on corrected leave form. Post to the DA Form 31, Block 17, "Corrected Leave Charge", original chargeable leave dates provided to finance office, and the reason for the correction. (step 1)
Send corrected DA Form 31 (original copy) to finance office with a UTM within 3 working days after corrected copy is prepared. (step 3)
File organization copy of DA Form 31 in the battalion functional files for 6 months. A copy of the corrected DA Form 31 should be provided to the Soldier. The reconciliation process should be completed again to verify the correct information is posted to the Soldier's leave account. (step 4-6)

18. Unit Commander's Finance Report (UCFR)
GR - BASIC PAY GRADE NAME - 1ST NINE OF NAME SSAN - SOCIAL SECURITY ACCOUNT NUMBER NET PAY - MONTHLY NET PAY; EM = MBR PAID END OF MONTH ONLY ALMTS - TOTAL OF MONTHLY ALLOTMENTS BAQ - W/D = WITH DEP; W/O = WITHOUT DEP; REB = PARTIAL REBATE; QTR = FAMILY TYPE HOUSING; DIF = BAQ DIFFERENTIAL BAS - SR = SEPARATE RATIONS; RNA = RATIONS-IN-KIND NOT AVAILABLE; EMG = RATIONS UNDER EMERGENCY CONDITIONS; YES = OFFICER OR WARRANT OFFICER VHA - V = VARIABLE HOUSING ALLOWANCE OFFSET; D = DUAL VARIABLE HOUSING ALLOWANCE; I = INTERIM VARIABLE HOUSING ALLOWANCE (MAY HAVE MORE THAN ONE) PAY-OPT - CHEK = CHECKING ACCOUNT; SAVE = SAVINGS ACCOUNT OF A FINANCIAL INSTITUTION; ADDR = LOCAL ADDRESS
UNIT COMMANDERS FINANCE REPORT FOR THE MONTH ENDING: 30 SEP **
THIS REPORT IS SUBJECT TO THE PRIVACY ACT OF 1974
RUN DATE: 18 SEP **
PCN: XXXXXXXXX
PAGE: 1
UNIT: XX ENGINEER BN A CO
UIC: WBXXXA
DSSN: XXXX
GR --NAME SSAN NET PAY-- -ALMTS-- BAQ BAS VHA OPT LV BAL -ART DUE US-
PAY ---ETS--- TUS OHA COLA
PAY C/M BAL INCEN STA-
E5 O2 E3 E2 E5
ADAMS JOE APPLE TOM BROWN PAT COOK CHAD DUCK JOHN EM
W/D W/D QTR REB W/O
RNA YES SR RNA
CHEK CHEK SAVE ADDR CHEK
12 NOV ** 02 DEC **
WD1 WD2 W/O
WD1 WD2 W/0 B/C W/0
L E G E N D
LV BAL - LEAVE BALANCE AT END OF MONTH C/M ART 15 - COLLECTION FOR COURTS MARTIAL OR ARTICLE 15 BAL DUE US - AMOUNT OWED OR INDEBTEDNESS AT END OF MONTH INCEN PAY - YES = MBR RECEIVING INCENTIVE PAY ETS - EXPIRATION OF TERM OF SERVICE. THIS WILL SHOW 4 MONTHS PRIOR TO ETS STATUS - MBR DUTY STATUS, IF OTHER THAN DUTY. FILD = FIELD DUTY; SUSP = SUSPENDED STATUS; AWOL = ABSENT W/O LEAVE; CONF = CONFINEMENT; DEST = DESERTED OHA - OVERSEAS HOUSING ALLOWANCE. WD# = WITH DEP AND NUMBER SHARING RENT; W/O = WITHOUT DEP COLA - COST OF LIVING ALLOWANCE. W/O = WITHOUT DEP; B/C BARRACK COLA; WD# = WITH DEP AND THE NUMBER OF DEP FOR WHICH COLA IS AUTHORIZED
SHOW SLIDE 18: UNIT COMMANDER’S FINANCE REPORT
As the S-1, one of your NCOs or Soldiers will most likely check and/or assist the commanders with the Unit Commander’s Finance Report (UCFR).   
Now, pay attention to the Leave Balance column. As BN S1s, you may be charged with managing Senior Leader Leave Balances. BN Commanders may ask you to identify those individuals that have more than 30, 40, 50 or 60 days of leave. The HR core competency of Anticipation plays a vital role in ensuring that key personnel take leave when appropriate and avoid circumstances in which a Commander and First Sergeant are both absent on authorized leave.

19. DA FORM 31 SHOW SLIDE 19: DA FORM 31 AR 600-8-10, Para 12-1
a. The DA Form 31 will be used for requesting leave or passes.
b. DA Form 31, Part I, will be used to request leave. DA Form 31, Parts II and III, will only be used when emergency leave transportation and travel is authorized. (Parts II and III will be disregarded when the form is used for ordinary leave or other authorized absence.)
c. Soldiers will legibly hand-print DA Form 31 (redo or type if print is illegible).
d. Soldiers normally will complete required blocks not earlier than 1 month before scheduled departure date unless leave dates are believed firm, as in transition and PCS leave.
e. The unit commander is the approval authority for ordinary leave under normal circumstances. For leave under other than normal circumstances, approval authorities are shown in the applicable paragraphs in this regulation.
For completion instructions refer Students to AR Figure 12-1 (Instructions for completing the DA Form 31).
The DA Form 31 can be handwritten with the exception of Block 27 – it must be typed.
Item 1 - Enter control number assigned on the DA Form 4179-R (manual leave control) or enter number assigned on automated leave control.
Soldiers completes Item 2-11
Item 2 – Include suffix, when appropriate (for example, Jr., II)
Item 3 – Self explanatory
Item 4 – Enter pay grade only, such as E4, E8, O4, W2
Item 5 – Enter day, month, year of request
Item 6 – Self explanatory (Soldiers on leave must be able to be contacted, if necessary, at or through the address or telephone number provided)
Item 7 – Enter X in the appropriate block(s) a. X Ordinary for use of accrued or advanced leave. b. X Emergency for use of accrued, advance, or excess leave for an emergency situation as defined by chapter 6 of this regulation.
Item 8 – Include ZIP code or APO number
Item 9 – a. Enter the total number of days chargeable leave or absence. For chargeable leave, use accrued leave balance on current LES. Adjust balance if chargeable leave has been taken and not recorded on LES.
b. Enter the total number of days chargeable leave or absence requested
c. Enter the number of days advance leave requested or “NA” for not applicable (see Para 4-5 when requested advance leave)
d. Enter the number of days excess leave requested or “NA” for not applicable (see Para 5-15 when requesting excess leave)
Item 10 – a. Enter the beginning date of desired leave or absence by day, month, and year
b. Enter the ending date of desired leave or absence by day, month, and year
Item 11 – Your signature attests that to the best of your knowledge the information that you have provided is correct
Item 12 – If recommending disapproval, provide reason in block 17
Item 13 – Prior to approval, ensure request complies with AR If disapproved, provide reason in block 17 provided reason is not already stated
Item 14 - a, b, c Self explanatory (Departure authorities adjutant (adj), executive (XO) or duty officer (DO), first sergeant (1SG), personnel staff noncommissioned officer (PSNCO), staff duty noncommissioned officer (SDNCO) or charge of quarters (CQ)
Item 15 - a, b, c Complete when extension of leave is granted
Item 16 – a, b, c Self explanatory (Return authorities Adj, XO, DO, 1SG, PSNCO, SDNCO, or CQ)
Item 17 – Use to provide clarification or additional information such as foreign country to be visited or traveled through or reasons for disapproval. (see the rest of description)
Item 18 – When travel is by military controlled aircraft, the transportation office will add movement designator code (see the rest of description)
Item – 19 If travel may be made by commercial transportation, add “Contact the transportation office at the nearest military installation to arrange return flight reservation”
(see the rest of description)
Item 20 – enter date Soldier departure unit on emergency leave
Item 21 – Enter date Soldier arrived at APOD
Item 22 – Enter date Soldier arrived at APOE
Item 23 – Enter date Soldier returned to unit
Item 24 – Check only on of the blocks and line out the other
Item 25 – enter accompanying dependents on emergency leave travel
Item 26, 28, 29, 30 Self explanatory
Item 27 – This information must be typed. Enter accounting citation and CIC for emergency leave travel (if applicable) as authorized by the JFTR, Volume 1, Paragraph U7205

20. Check on Learning
Q. What document can assist commanders and S1s in monitoring the amount of
leave a Soldier has accrued?
a. DA Form 4176
b. DA Form 4178
c. DA Form 4179
d. Unit Commander’s Finance Report (UCFR)
Q. Can the DA Form 31 be handwritten with the exception of Block 27?
a. No
b. Yes
Q. Which of the following forms will be utilized when automated leave control logs
are not available or inoperable?
a. DA Form 4177
b. DA Form 4178
c. DA Form 4179
d. None of the above  
SHOW SLIDE 20: CHECK ON LEARNING
1. Q. What document can assist commanders and S1s in monitoring the amount of leave a Soldier has accrued?
Answer: d – UCFR (Unit commander’s Finance Report)
2. Q. Can a DA Form 31 be handwritten with the exception of Block 27?
Answer: b - Yes
3. Q. Which of the following forms will be utilized when automated leave control logs are not available?
Answer: c- DA Form 4179

21. CORRECTING CHARGEABLE LEAVE
SHOW SLIDE 21: CORRECTING CHARGEABLE LEAVE
Learning Step / Activity 4. Verify Corrective Measures for Chargeable Leave
Method of Instruction: Conference / Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 10 min
Media: Large Group Instruction
NOTE: Refer Students to AR , Table 12-13
AR , Para 12–25. Rules for correcting chargeable leave
a. When the finance office has posted incorrect chargeable leave date to the LES and the data has previously been reconciled, do corrected DA Form 31 unless b below applies. Contact the finance office for a copy of the original DA Form 31 if needed.
b. If leave was in conjunction with official travel, the Soldier reports to the finance office for corrective action. The BN updates information on the DA Form 4179, as appropriate.
c. Submit a reconciliation memorandum along with the request – see AR , Figure 12-3 or 12-4.

22. Check on Learning
Q. When correcting chargeable leave how long are organizational copies maintained?
a. 3 months
b. 4 months
c. 6 months
d. 12 months
Q. When correcting chargeable leave, what entry do you put in Block 17?
a. Leave Charged
b. Charged Leave
c. Fixed Leaved Charged
d. Corrected Leave Charged
SHOW SLIDE 22: CHECK ON LEARNING
1. Q. when correcting chargeable leave how long are organizational copies maintained ?
Answer: c – 6 months
2. Q. when correcting chargeable leave, what entry you put in Block 17?
Answer: d – Corrected Leave Charged

23. Terminal Learning Objective
LESSON OUTCOME:
This lesson provides an overview of doctrinal responsibilities, philosophies, and objectives for processing leave and pass requests. At the conclusion of this block of instruction, students will be able to complete and process a DA Form 31 for leaves and passes.
21ST CENTURY COMPETENCIES:
Character and Accountability
Teamwork and Collaboration
Communication and Engagement
Tactical and Technical Competence
TERMINAL LEARNING OBJECTIVE:
Action: Administer Battalion Leave and Pass Program
Conditions: In a classroom environment, given access to AR , (Leaves and Passes), DODFMR R (Military Pay Policy and Procedures Active duty and Reserve Pay), and awareness of Operational Environment (OE), variables, and actors.
Standard: Students will meet the standard of 70% accuracy when they:
1. Identify the Goals & Objectives of the Leave
Program
2. Identify Chargeable and Non-Chargeable Leave
3. Verify leave control numbers and leave control log for accuracy
4. Verify corrective measures for Chargeable Leave
SHOW SLIDE 23: TERMINAL LEARNING OBJECTIVE, 21ST CENTURY COMPETENCIES, TERMINAL LEARNING OBJECTIVE
NOTE: RESTATE TLO, Lesson Outcomes, and 21 Century Competencies.
5. Learning Step / Activity 5. Practical Exercise #1
Method of Instruction: Practical Exercise (Performance)
Instructor to Student Ratio: 1:36
Time of Instruction: 25 min
Media: Individualized, Self-paced Instruction
6. Learning Step / Activity 6. Practical Exercise #1 Review
Method of Instruction: Conference / Discussion
Time of Instruction: 5 min
Media: Large Group Instruction
7. Learning Step / Activity 7. Practical Exercise #2
Time of Instruction: 10 min
8. Learning Step / Activity 8. Practical Exercise #2 Review
9. Learning Step / Activity 9. Test
Method of Instruction: Test
Time of Instruction: 1 hr (60 min)
Media: Individualized, Self-paced Instruction
10. Learning Step / Activity 10. Test Review
SUMMARY