1. Georgia Milestones Assessment System Spring & Summer eDIRECT Test Setup Training March 6, 2018 & March 13, 2018

2. Introductions GaDOE DRC Sandy Greene, Ed.D., Director, Assessment
Joe Blessing, Assessment Specialist
Mary Nesbit-McBride, Ph.D., Assessment Specialist
Robert McLeod, Ed.D., Assessment Specialist
Chris Shealy, Director, Technology Services
DRC
Anu Tummala, Program Management
Michelle Gronemeyer, Program Management
Evan Gedlinske, Program Management
Stuart Bowlus, Program Management
Missy Shealy, Program Management
Phil Peterson, Customer Care

3. Training opportunities
Available on eDIRECT:
General Information/Documents/
Georgia Milestones Presentations (Found under Resources)
Links to registration and recording
March 6, 2018 (9 AM – 12 noon)
March 13, 2018 – Live Repeat (1-4 PM)

4. Training Videos QuickStart Videos and Guides eDIRECT Student Setup
Test Sessions
Monitor Student Progress
Accommodations
Report Delivery
Online Presentations
Testing Irregularities
Multiple Student Upload
Can be found off the EOG Resources or EOC Resources pages.

5. Secure Practice Test with Response Transmission
Agenda
User administration
Assigning New Permissions
Additional Materials
Test Setup
Student Management
Test Session Management
Tracking Status
Secure Practice Test with Response Transmission

6. eDIRECT DRC INSIGHT Testing Site Manager System Overview
Portal for interacting with DRC
Documents and Reports
Test Sessions and Status
DRC INSIGHT
Test Engine
Online Tools Training
Secure Browser
Testing Site Manager
Content and Response Caching
Readiness Tools

7. Upcoming Training – Spring/Summer 2018
Spring Training
2/13 10:00 am
INSIGHT Installation/eDIRECT Training
2/20 1:00 pm
INSIGHT Installation/eDIRECT Training (Live Repeat)
2/27 10:00 am
End-of-Grade/End-of-Course Spring Pre-administration Webinars
3/1 1:00 pm
End-of-Grade/End-of-Course Spring Pre-administration Webinars (Live Repeat)
3/6 9:00 am
eDIRECT Test Setup Training
3/13 1:00 pm
eDIRECT Test Setup Training (Live Repeat)
5/30 10:00 am
Milestones Post Assessment Central Office Services Training

8. Key Dates– Spring/Summer 2018
EOG
EOC
Key Dates
Year Round
Practice Test
Ends 4/6
Secure practice Test With Response Transmission
3/6
Availability of DRC eDIRECT Test Setup for spring test session creation, etc.
3/16
3/30
Spring materials deliveries begin
4/9-5/18
4/23-6/1
Spring Testing Window
5/14-7/20
6/18-7/20
Summer EOG Retest and EOC Summer Main Window
4/9-4/20
Summer EOC Enrollment Counts
3/26
4/9
Additional Materials Ordering
4/23
5/21
Availability of DRC eDIRECT for summer test session creation, etc.
4/25
5/30
Summer paper materials delivery begin
6/22
7/11
Final reports Electronic Summary Reports
6/27
7/13
Electronic ISRs and Class Rosters
7/20
7/31
Paper reports delivered no later than…
Summer Availability of DRC eDIRECT Test Setup for sessions creation etc.
5 days
10 days ELA, Math
5 days Science and Social Studies
Summer Preliminary Reports (business days from receipt of scorable test documents)
8/7
8/8
Summer Electronic Final Reports

9. Scoring and Reporting Timelines
Important Note: Failure to follow protocols and/or notify GaDOE and DRC of local testing windows will impact (delay) reporting dates.
Enrollment Guide:

10. Assigning Permissions for New Administration

11. User Administration, Edit

12. User Administration, Edit
View/Edit
Reset
Inactivate

13. Edit User, Permissions

14. Edit User, Permissions

15. Edit User, Permission Sets
System Test Coordinator
School Test Coordinator
School Technology Coordinator

16. Edit User, Mass assign permissions

17. eDIRECT Permissions

18. Additional Materials

19. Additional Materials

20. Testing Software

21. Testing Software Secure Browser Version 8 TSM Version 9.2
Released last fall
If you previously installed the Secure Browser with Auto-Update selected, it will automatically update to the new version on the next launch of the software
TSM Version 9.2
If you have enabled auto updates in the TSM, this software will update without having to uninstall and reinstall
You must be using the latest TSM and Secure Browser software
Includes practice testing and operational testing

22. INSIGHT Portal Page
The system will not allow a student to successfully log into a test if they choose the incorrect Test Sign In link.

23. Student Management

24. Source Data loaded to eDIRECT
PreID
Submitted to GaDOE
Data loaded to eDIRECT
Students marked for online testing have been placed into Online Test Sessions
Based on Course and Teacher
Students marked for paper testing have been placed into Paper Test Sessions

25. Students – Manage Students
Must select a school in order to Add Student(s)
View/Edit

26. Students – Add/View/Edit Student Detail

27. Students – Add/View/Edit Accommodations
Step 1: Activate/Assign Accommodation Prior to Student Login
Activate Accommodation and Form Prior to Student Use
Assign Form Prior to Login for Transcribing – No Student Interaction
NEW FOR SPRING 2018 – Activate Accommodation and Form Prior to Student Use
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed.

28. Students – Add/View/Edit Accommodations
Step 2: Enter the Accommodations type and select the basis of the Accommodation
Code accommodation type
Determine basis of accommodation
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed.

29. Students – Add/View/Edit Demographics

30. Students – Add/View/Edit Testing Codes
EOC Only
PTNA – Present, Test Not Attempted
GAVS – Georgia Virtual School

31. Students – Multiple Student Upload

32. Students – Multiple Student Upload
Newly submitted records will be matched against existing records
based on System Code, Last Name, Date of Birth and GTID
Existing records will be updated with latest information
Students with teacher updates will be removed from existing test sessions and added to new test sessions if the students have not started testing
New records will be added to eDIRECT
Students marked for online testing will be placed into Online Test Sessions
Based on Course and Teacher
Students marked for paper testing will be placed into Paper Test Sessions
Recommended method for bulk changes to testing mode or Test Session placement

33. Students – Reminder!
Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system!

34. Test Session Management

35. Test Sessions – Online and Paper
Can be used for grouping students for administration
Used for grouping students for reporting
Test session naming convention:
<Teacher Last Name>, <Teacher First Name>
 When created by Pre-ID submission or Multiple Student upload
Example: JOHNSON, BRENDA
Session names can be edited through the end of the Test Setup window
Session name assigned at time of final reporting will be used to group reports
Will be unique by District, School, Assessment (grade and content area)
Do not need to test in physical location to which student is assigned

36. Test Sessions – Paper
Used to manage class-level reporting for paper-and-pencil testers
Similar to online test sessions
Students loaded to paper test sessions based on Pre-ID file
Student Answer Documents with Pre-ID Label will match back to eDIRECT record
Student Answer Documents with District/School
Attempt to match based on System Code, Last name, GTID, and DOB. If match is found, linked to eDIRECT record. If no match found, create a new eDIRECT record.
New records placed in “Undetermined” paper test session
Students in Paper “Undetermined” sessions can be moved to new or existing sessions
Through the end of the Test Setup window

37. Test Sessions – Paper Sample Checklist
Prior to Testing
Verify that all Paper Test Takers whose answer documents will be scanned are in a Paper Test Session
Paper Test Takers who will have responses transcribed into an online form will need to be in an Online Test session and assigned the Large Print/Marks Answers in Test Booklet (Transcription form only) or the Braille (Transcription form only) online form.
Once in a Paper Test Session, information on the Student Details, Accommodations, Demographics, and Testing Codes tabs can be managed in eDIRECT

38. Test Sessions – Paper Sample Checklist
During Testing
System discretion – any Irregularities approved by DOE can be entered into eDIRECT on the Testing Codes tab; no need to wait for answer documents
As needed, make ongoing changes in Student Detail, Accommodations coding, Demographics, and Testing Codes. Note that any information from the answer document with the exception of District Code, Last Name, First Name, GTID and DOB will overwrite any existing information in eDIRECT; no exact match on this latter information will result in the creation of a new Student Profile assigned to the “Undetermined” Test Session

39. Test Sessions – Paper Sample Checklist – continued
After Testing
Account for ALL answer documents and separate scorable from nonscorable
Verify a Pre-ID label is affixed to page 1 of each answer document and that it matches the student name printed in the top left-hand corner of page 1
For students who do not have a Pre-ID label: 1) verify they have an existing Student Profile and 2) are in a Paper Test Session in eDIRECT, 3) have demographic information bubbled on the answer document and 4) have a School/District label affixed in the Student Label space on page 1 of the answer document
If it is the district’s decision for the answer document to be the source of all information in the student data record, be sure all necessary entries are complete
Return answer documents following guidance in the Test Coordinator’s Manual

40. Test Sessions – Paper Sample Checklist – continued
After Scanning and Posting of Preliminary Reports
Verify all Paper Test takers have results posted in eDIRECT taking care to look for mismatches between an exiting Student Profile and information incorrectly entered on the answer document.
Check to see if there are students in the “Undetermined” Test Session; they can be moved to the Test Session from which they are to be grouped for reporting
Check for any Paper Test Takers with a scoring designation of LCE; make corrections in the Irregularity fields on the Testing Codes tab.

41. Test Sessions View/Edit Export Details Copy Edit/Print Ticket
Print All
Delete

42. Test Sessions – Add Test Session
Add Selected
Remove Selected
Add All
Remove All

43. Test Sessions – View/Edit
Add Selected
Remove Selected
Add All
Remove All 43

44. Test Sessions – Edit/Print Test Ticket
Currently if a student submits prematurely from a test, the System Test Coordinator can unlock the test ticket to allow the student back in.
Use Print Selected to print individual tickets (or Print All to print all) 44

45. Test Sessions – Export Student Details
Session, Content Area and Assessment filters can be used to refine number of students exported
Use the Export Student Detail button to export a CSV list of all students who are in a all test sessions currently listed (for a school)
Use the Export Student Detail feature to export a CSV list of students who are in a specific test session. 45

46. Test Sessions – Export Student Details
Export Student Details will provide a means to check testing codes and coding of accommodations

47. Test Sessions – Test Tickets and Test Rosters
Each Test Ticket contains the student’s username and password for the test session. Note that the student will have a separate Test Ticket for each section of the test.
Test tickets will print one per page and can be used as a sheet of scratch paper.
Usernames and passwords are NOT case sensitive
The Student Test Roster contains a list of students and their:
usernames/ passwords
form numbers
assigned online accommodations
Note that Username is always “Student First Initial – Student Last Name – Number”
and Password is always “Four Character Word – Four Digit Number”, and are printed in ALL CAPS

48. Special Scenarios
Student was going to test on paper but will now test online
Move the student to an existing or new online test session for the assessment(s) that they will be taking
Securely destroy the unused PreID label
Return the unused test materials
See School and System Test Coordinator’s Manual for more details
Student was going to test online, but will now test on paper
Move the student to an existing or new paper test session for the assessment(s) that they will be taking
Hand-grid the student’s paper answer document, ensuring that last name, date of birth and GTID match the student’s online information
Place a District/School Label on the answer document

49. eDIRECT Test Session Quick Reference
Online
Paper
Naming Conventions
Pre-ID Submission or Multiple Student Upload – Teacher Last Name, Teacher First Name
Manual entry – local decision
Scanned paper answer document with no preassigned session - Undetermined
Session name can be edited at any time regardless of means of entry
Moving Student(s) to Another Session
Prior to logging in to a Session – YES
After logging in to a Session – NO
Students can be moved to another Session at any time prior to closing eDIRECT for final reporting
Changing Testing Mode
To Online from Paper
Prior to testing
remove student from paper session
add to a new or existing Online Test Session
To Paper from Online
Prior to logging in to an Online Test Session
remove the student from the online session
add to a new or exiting Paper Test Session
Suggested that Multiple Student Upload be used for substantial numbers of additions, updates, or corrections

50. Tracking Status During Testing

51. Tracking Status During Testing
eDIRECT provides a number of ways to help you track the progress of students in testing.
During online testing windows, we recommend checking the status daily and again once all planned testing is complete.

52. Tracking Status for Online Testing
Pay special attention to students whose Status = “In Progress”
Could represent students who exited the test using “Pause/Exit” rather than “Review/End Test > End Test > Submit”.
“In Progress” tests are processed, scored and reported as Completed tests at the end of the state testing window only.
Ensure that any tests that require invalidation are coded correctly.

53. Tracking Status for Online Testing
Log into eDIRECT
From the top navigation pane, select Manage Test Sessions under the Test Management group.

54. Tracking Status for Online Testing
Choose Administration > school (if required) > Status Summary Tab > Show Sessions
This shows all students who are in the system.

55. Tracking Status for Online Testing
The Session Summary will show the total number of Sessions in Progress.
The Student Summary will show the number of Students in Progress for each course.

56. Tracking Status for Online Testing
The Student Summary by Test Session will show the number of students in progress with School, Session, and Assessment listed.

57. Tracking Status for Online Testing
Student sessions are “In Progress” will be Locked overnight.
In Progress or Locked sessions will not be sent for preliminary reporting.
Locked sessions will need to be Unlocked to end tests correctly.
Attempt to review and resolve “In Progress” sessions before students leave for the day, where possible.

58. Tracking Status for Online Testing
Additionally, if you are using response caching, confirm that all responses have been cleared from each TSM
Daily during active testing
Once again at the end of your test window
Refer to the DRC INSIGHT Technology User Guide for more information. This guide can be found on eDIRECT under General Information – Documents.

59. Tracking Status for Online Testing
Number of questions attempted for students in Completed status
Test Management > Manage Test Sessions > Edit/Print Test Ticket
Hovering over Completed status will provide the number of questions attempted
Practice questions are included in the count; Multi-Part items count as one.

60. Student Status Dashboard
Requires the “Test Setup – View Student Status” permission
Allows users to view the testing status of students
Allows users to filter to a school level site and administration for which they have access
Dashboard will automatically update
Results displayed will also dynamically update as filters are added/removed

61. Student Status Dashboard
Access the dashboard via Student Management, click Student Status Dashboard
Enter at least 3 characters (school name or school code)
Select the administration

62. Tracking Status for Paper Answer Documents

63. Tracking Status for Paper Answer Documents
Provides systems and schools with the following information:
Quantity of answer documents sent to systems by DRC
Quantity of answer documents received by DRC
Quantity of answer documents checked in as “used”
View this data after returning materials to DRC
Reports are updated daily
Systems will be responsible for reporting any discrepancies between what they returned and what DRC checked in as used

64. LCE Roster

65. Secure Practice Test with Response Transmission October 2 – April 6

66. Secure Practice Test with Response Transmission – Test Setup
The Secure Practice Test with Response Transmission will be its own unique administration – no longer combined with EOG or EOC spring administrations.
Students included in the Spring Pre-ID file have been loaded into the system
Additional Students may be added through Multiple Student Uploads or manually added
Test sessions will not be created through the Multiple Student Upload process
District can either create test sessions by class or create a single test session for all students at a school.
Students will need individual test tickets for each test, just like for operational testing.

67. Secure Practice Test with Response Transmission – Test Setup

68. Secure Practice Test with Response Transmission – INSIGHT Setup
INSIGHT should be setup the same for the Practice Test as it will be for the main administration including:
Software on the student machines
TSMs
Configurations in the Central Office Services – Device Toolkit

69. Secure Practice Test with Response Transmission – Test Content
Students will login through the Secure Practice Test (EOG & EOC)
System/School will give student test tickets
Students will take the same test items as Secure Practice Test
One assessment for each EOC course
One assessment for each EOG grade, with items from each content area (Select English Language Arts in the Content Area drop-down for EOG grades 3-8 practice tests)
Systems/Schools will not receive reports

70. Secure Practice Test with Response Transmission – Test Sign In

71. Secure Practice Test with Response Transmission – Test Tickets
Standard Practice Ticket (No Response Transmission)
Generic information
Print for all students for assessment
In eDIRECT Documents
Available year-round
Practice Ticket (Response Transmission)
Unique ticket per student
Printed from eDIRECT Test Sessions
Available October 2 – April 6
For an individual student to take an assessment multiple times, the test ticket must be regenerated

72. Secure Practice Test with Response Transmission – Planning
Assign accommodations, place students in test sessions, and print/distribute test tickets.
Ensure that INSIGHT is installed and configured as it will be for operational testing.
Consider factors such as competing network activity.
The peripheral activities on the network can have a devastating impact on the testing experience.
Plan for a number of concurrent testers that does not exceed planned number of concurrent testers for operational testing, and is supportable based on network considerations, TSM specifications, etc.
Stagger student start times. One approach would be to have some students start at 5 minutes before the hour, some on the hour, and some 5 minutes after the hour. This will help reduce the load on the local network and TSMs.

73. Secure Practice Test with Response Transmission – What to Watch
Bandwidth usage
Wireless performance, if applicable
Guest network usage
Other network usage
Video streaming
Bandwidth use at others schools while other schools are testing
Personal devices

74. Non-Participants
School Test Coordinators should collect by subject or grade level content non-participants. This list should be forwarded to the District Test Coordinator for the CCRPI Non- Participation Collection.
Medical Emergency – Documentation on file locally
Illness
Other
Unknown
Opt-out
EOC Course Not Completed*
EOC Course Not Taken for Core Credit*
EOC Administered Previously*
Direct questions on the definition of non-participant and the above categories to your district’s Accountability Specialist.
*Probable rewording for 2018 CCRPI Reporting

75. Upcoming in
Move from TSM to Central Office Services (COS) for Content Caching
Updates Content Caching with centralized controls for multiple programs and increase scalability
Available June 2018 with full implementation in August 2018
Training May 30,
Response Caching/Local Caching update – Summer 2018
New INSIGHT Browser release July 21, 2018
Move to Georgia Milestones testing 100% online

76. eDIRECT: https://ga.drcedirect.com
Thank you!
eDIRECT User Guide
eDIRECT:
Found under General Information/ Documents
DRC Georgia Customer Care
Hours of Operation: 7 am – 8 pm EST
Phone: (866)

77. Questions?