1. BDMS QuickScan Pro for Scanning Documents
Using QSP for Image Processing and Indexing
September 21, 2018

2. Walter T. Griffin Senior Systems Analyst in EIS 11 Years at MSU
Financial Aid Group
Document Image Support (In house Imaging Consultant to Departments)
Requirements Analysis
Initial Application Setup
Configure and Testing
Technical Support
September 21, 2018

3. BDMS on MSU Campus Implemented (centralized)
Significant Future Project (distributed)
Procurement – Individual departments scanning their own purchasing docs in to central app
Registrar
Admissions –
Undergraduate
Graduate
Financial Aid
Human Resources
ITS
Controller
Sponsored programs
Accounting
Administration
Advancement
Office of Compliance and Safety
Maint – training – various scanners systems – we are discussing still working iot out
invoices
September 21, 2018

4. Multiple ways to Scan and Index Documents into BDMS
QuickScan Pro
Web Client
ApplicationXtender Desktop Client
No longer shipped with BDMS
September 21, 2018

5. What is QuickScan Pro? PC Client Scanning System Front End for BDMS
Image Processing Capabilities
Provides Indexing to BDMS
Manual
Automatic
September 21, 2018

6. QuickScan Pro - Technical:
BDMS and Banner Integration
Imports Application Index Fields directly from BDMS
Docs scanned directly into server BUT filtered on Workstation before inserted into BDMS
PC Client
Local
Individual Client License
Scan Stations
Departmental Setup
One License Per Workstation
September 21, 2018

7. QuickScan Pro - Technical:
More robust Image Processing:
Scan Type – B&W, Gray Scale, Color
DPI
File Types: PDF, TIFF, etc.
Color Format: Binary, Gray, Color
Compression: CCITT Gp 4, LZW, JBIG
Filters: Border, Hole and Line Removal, etc.
More intuitive than AppXtender Image Capture
Visually see documents scanned (thumbnails)
Auto-Indexing
OCR Capabilities
September 21, 2018

8. QuickScan Pro Usage Batch Imports Automatically Assign Batch Names
Import a Collection of Mixed Document Types
OCR a ‘Header’ Page for a Batch
Ships with BDMS now – talk about – currently as we are told.
License issues – may swap out – and we are swapping ours out slowly
September 21, 2018

9. QuickScan Pro Usage Single Imports Auto Indexing OCR capability
Individual Documents
Multiple Docs of Same Type
Ships with BDMS now – talk about – currently as we are told.
License issues – may swap out – and we are swapping ours out slowly
September 21, 2018

10. BDMS – MSU Usage ERMX (BDMS) Faculty Credentials
QSP Has This Capability on PC
Faculty Credentials
Build MSU Transcript with Overlay
Workflow
Build a Form
Admission Application
September 21, 2018

11. Issues Image Sizes Exceeds Maximum Allowable Size Scanner Settings
How to Maintain Consistency Across Campus
Centralized vs. Decentralized Usage
September 21, 2018

12. Application Setup Plan Setup Scanner Settings Security Setup for Users
Plan for Storage and Retrieval
Index Fields
Scanner Settings
Maintaining Campus Wide Consistency
Security Setup for Users
Centralized vs. Decentralized Usage
September 21, 2018

13. September 21, 2018