1. CATS December 12, 2007 Jennifer Foutty, Purchasing
Purchasing Update
CATS
December 12, 2007
Jennifer Foutty, Purchasing

2. Agenda Paying Speakers, Lecturers, Honoraria Confirming Orders
Receipt of Invoices
Extending POs

3. Paying Speakers, Honoraria
A recent audit was completed by Internal Audit
One of the recommendations will be to move all compensation for services to EPIC
Process can be found on the purchasing web site: and look for Institutional Procedure Guidelines

4. Confirming Orders Any order:
Where an invoice is received before the PO is issued
Where the work has started or the goods are delivered before a PO is issued
This will be a finding on the upcoming audit – Internal Audit can run reports by organization
Please help us communicate to your organization: and order is not a valid order until the PO is issued to the vendor

5. Receipt of Invoices
All invoices must go directly to A/P unless and exception has been made in writing
This was the outcome of a previous Internal Audit because of:
Timeliness of payment
Internal Controls
The Fiscal Officer can still see the invoice image on the PREQ

6. Extending POs
There is no specific guidelines whether to extend a current PO or issue a new one
For goods, it is best to issue a new PO
For services, if the terms are the same, it might be best to extend the current PO

7. Q&A
Jennifer Foutty