1. DigiDocs: a sneak preview of online Document Packs
Canapes with Clio
DigiDocs: a sneak preview of online Document Packs
Intro:
Introduce self for those who don’t know me
Introduce digidocs:
Setup in late 2006 with the help and financial support of the Faculty to transfer the contents of c. 30 HFL doc packs to electronic format (where not prohibited by copyright) and make them available to faculty and students 24/7
Scanning began December2006 after the appointment of a project assistant who was to be responsible for the scanning, input of meta data and quality control. Technical support was from the Faculty IT officer, with the creation of metadata and general supervision my responsibility
So far 11 document packs have been scanned – 2 Optional, 3 FS, 6 SS (Nob & gen; Eng chivalry/ Medicine; Nat in West Europe; Wars of the Roses/ India; Great society; Sci mov.; Joan of Arc; art and its public)
The first (India) was the slowest as we used it to test the work flows from metadata up to but not including export into OxCLIC. Export of data and the loading of users was the next hurdle and cheryl and OUCS have been working hard on this until recently. We’ve now reached the point where it is possible to give OXCLIC a serious workout, start identifying the problems, rectify them, and begin looking at how we can smooth off the rough edges.
A word about terminology: when you see on the screen or hear me talking about slideshows this simply means an image or collection of images (documents)
As we only have 15 minutes I shall quickly run through some screen shots to give you an idea of what it looks like if we have time at the end I can quickly demo some searches for you. Anyway wanting to find more about this or to look at it online is welcome to come and see me and we can look at it in more detail

2. Meta data

3. Image file the exported into Portfolio for image editing and adding of meta data (cataloguing)

4. Images – 600dpi
From Portfolio they’re exported into OxCLIC the enduser interface

5. A faculty member logging in to OxCLIC to use the resources themselves ot create a slideshow for their students starts with a screen like this

6. Opening screen that someone with faculty permissions will see
Find resources by browsing or keyword searching (lefthand of screen)

7. Browse selected – choose collection – select the field you wish to search on – then click on a-z

8. This pulls us up a list of results, select the one you interested in by clicking on to it – in this case The vows of the Heron

9. You can show more or less search results per screen ( a max of 50), you can select individual images by clicking in the selected box on the left or you opt for ‘select all on page’ – when you’re ready click on ‘ add selected images’ From this page it’s possible to make use of the links …

10. Once you’ve clicked on ‘add selected images’ the current slideshow bar will change to show you that x images have been selected. Then add them to a slideshow by selecting ‘Add selected images..’

11. Name your slideshow (click on rename) then click on ‘create and add …’

12. At this point a URL for your newly created resource will display
Click on ‘add images’ if you want to add more…

13. You are then brought to this screen where you can either use the options on the lefthand toolbar or those on the main screen

14. Once you’ve selected some more images you can then either add them to your current slideshow, or an existing one, or create a new one

15. When you add additional images – go to the lightbox and simply click and drag them from the scratch area into the light table. It is possible to add image notes or to annotate the slides

16. Once you’ve finished click save changes, then OK

17. The slideshow viewer needs work as really this should be where you go to read a document online will taking advantage of the links that display on the left along with the cataloguing data. At the moment it’s still not possible to get a really image ….

18. Link selected

19. In ‘slideshow properties’ go to ‘permissions’ to link a user group or an individual to your slideshow

20. Click on add user or add user group

21. Select your user group

22. Assign permissions the click on continue …
Click on back

23. The user group and their permissions display (modify , delete or add if you wish)

24. Add an individual …

25. As before tick the box, then click on continue and back
As before tick the box, then click on continue and back. Once you’ve finished adding users simply notify your students

26. The url can be cut and pasted into a circular to the user group …. Or individual user (the link in the case of an outsider will only be to a particular resource)

27. Student login looks like this

28. Or the student can login to OxCLIc look under slideshows and find the newly created resource

29. They can of course browse or search for resources themselves and create their own slideshows, print out, or download images
Our major outstanding problem is ensuring that users are able to get high quality images via the slideshow viewer, but some of the other serious issues have been resolved recently - the loading of names, keyword searching and urls
Technology moves so fast these days that even in the short time that this project has been running there have been some interesting developments in open source software such as OMEKA (Omeka Omeka is a simple and flexible system for organizations, cultural institutions, and individuals to manage and publish items, collections, and exhibits on the web. more hits from:  ) that could be worth investigating for the future.