1. Spring 2013 CS 103 Computer Science – Business Problems Lecture 10: Basics of Excel
Instructor: Zhe He
Department of Computer Science
New Jersey Institute of Technology
9/21/2018

2. What you can do with Excel
MS Word: create and edit documents
MS Excel: create, edit and analyze data that’s organized into lists or tables
spreadsheet

4. What you can do with Excel
“How many workdays are there between today and the summer holiday?”
Grades
And more!

5. Common Spreadsheets Business documents Personal documents
financial statements, invoices, expense reports..
Personal documents
weekly budgets, shopping lists...
Scientific data
experimental observations, models and medical charts
Excel really shines in its ability to help you analyze a spreadsheet’s data.

6. Example State Cigarettes per person Lung Cancer Leukemia California
Deaths per year per 100,000 people
State
Cigarettes per person
Lung Cancer
Leukemia
California
2860
22.07
7.06
Idaho
2010
13.58
6.62
Illinois
2791
22.80
7.27
Indiana
2618
20.30
7.00
Iowa
2212
16.59
7.69
Kansas
2184
16.84
7.42
Kentucky
2344
17.71
6.41
Massachusetts
2692
22.04
6.89
Minnesota
2206
14.20
8.28
New York
2914
25.02
7.23
Alaska
3034
25.88
4.90
Nevada
4240
23.03
6.67
Utah
1400
12.01
6.71
Texas
2257
20.74
7.02

7. Scatter Plot

8. 3-D Pie Chart

9. Probability Distribution

10. The Ribbon
Change from Excel 2003’s overly complex, button-heavy toolbars to Excel 2010’s super toolbar.
Everything you want to do in Excel is packed into the ribbon.

11. KeyTips Try press the Alt key. Some other shortcuts: Ctrl + C (Copy)
Ctrl + V (Paste)
Ctrl + X (Cut)
Ctrl + S (Save)

12. Backstage View
Try
Options

13. Creating a Basic Worksheet
The grid divides your worksheet into rows (1, 2, 3...) and columns (A, B, C...).
The smallest unit in your worksheet is cell (C2, F6...).
A worksheet can span an eye-popping 16,000 columns and 1 million rows.

14. Starting a New Workbook
A workbook is a collection of one or more worksheets.
When you fire up Excel, it opens a new workbook.
To create another workbook: File->New->Blank workbook
Switch between workbooks: View->Switch Windows
View multiple workbooks: View->Arrange All -> Horizontal/Vertical
Double-click the workbook to restore

15. Adding the Column Titles
A worksheet that stores a mailing list

16. Adding Data Michael DeFrance, 3 Balding Pl., Gary, IN 46403
Johnson Whit, Bigge Rd., Menlo Park, CA 94025
Anne Ringer, 67 Seventh Av., Salt Lake City, UT 84152
Make the column titles bold
Adjust the width of the columns to fit content

17. Editing Data Move to the cell you want to edit and double-click it.
Or edit in the formula bar
Clear a cell: select the cell and press delete.
Move around the grid: click the cell with the mouse,
Or use the arrow keys and tab key.

18. Some shortcuts Arrow keys Tab
Use Page Up and Page Down for large data.
Ctrl + Home: Move to A1
Ctrl + arrow key: Jump to the edges of your data

19. Simple Sort
Home -> Sort&Filter ->

20. Saving Files File->Save or Ctrl+S Save As
.xlsx files (Excel 2007 and 2010)
more compact
.xls files (Excel 2003 and before)
Open existing files: File->Open

21. Exercise Let’s try to build a simple expense worksheet.
Date Purchased Item Price
7/7/2012 Textbook $43.99
7/7/2012 Fresh Fruit $3.50
7/10/2012 Laptop $750.00

22. By default, numbers are right-aligned, while text is left-aligned
By default, numbers are right-aligned, while text is left-aligned. But you can always change these.
Find command: Home->Editing->Find&Select->Find Or Ctrl+F

23. Save with a Password
File->Save As
Tools->General Options

24. Protected View

25. AutoFill
Creates a whole column or row of values based on one or two cells.
1, 2, 3, 4, ...
5, 10, 15, ...
CMPT , CMPT , ...
January, February, March, ...
Sun, Mon, Tue, ...

26. AutoFit Automatically enlarges or shrinks a column to fit its content
Fit the widest entry: Double-click the right edge of a column header
Fit the content in the current cell: Home->Cell->Format->AutoFitColumn

27. Undo and Redo Excel tracks the last 100 actions you made.
Mega-undo operation

28. AutoRecover

29. Making Continuous Range Selections
Drag with the mouse (to the right/down)
Hold down Shift
Select entire column/row
Select multiple adjacent columns/rows
Drag with the mouse
Shift

30. Making Continuous Range Selections
Select all the cells in the worksheet

31. Making Noncontiguous Selections
Use the Ctrl key

32. Cut-and-Paste or Copy-and-Paste
When you copy cells, everything comes along (text, numbers, formatting).
Paste options
Paste format (Ctrl + V)
Paste value only
Transpose

33. Inserting Columns and Rows
Find the column immediately to the right of where you want to place the new column
Find the row that is immediately below where you want to place the new row
Insert copied or cut cells

34. Deleting Columns and Rows
“Delete” clears the cell content, but does not remove the cells.
Home->Cell->Delete

35. Managing Worksheets
The best way to arrange different tables is to use separate worksheets.

36. Add and remove worksheets
Name and Rearrange Worksheets

37. Move worksheets from one workbook to another Group worksheets
Ctrl key

38. Find and Replace
Home->Editing->Find & Select->Find (Ctrl + F)
If you select a group of cells, Excel restricts the search to just those cells.
Find All
More Advanced Searches (Options)
Home->Editing->Find & Select->Replace (Ctrl + H)

39. Exercise
Exercise 2