1. Part 1 of 3

2. What Are the Ten Steps to a Federal Job®?
STEP 1: Review the Federal Job Process
STEP 2: Network – Who Do You Know?
STEP 3: Research Vacancy Announcements on USAJOBS
STEP 4: Analyze Your Core Competencies
STEP 5: Analyze Vacancy Announcements for Keywords
Page 7
See Book
Page 7 2

3. What Are the Ten Steps to a Federal Job®?
STEP 6: Write Your Outline Format and Paper Format Federal Resume
STEP 7: KSAs, Accomplishments, and Questionnaires
STEP 8: Apply for Jobs with USAJOBS
STEP 9: Track and Follow Up on Your Applications
STEP 10: Interview for a Federal Job
Page 7
See Book
Page 7 3

4. Federal Resume Writing Activity 1
How many hats do you wear at work?
See Book
Page 6 4

5. Sample Hats / Nouns / Keywords
Contracts and Purchasing
Administrative Support Project Coordination Schedule Meetings
Customer Support
See Book
Page 80 5

6. Accomplishment Freewriting Examples of Accomplishments
Identified Deficiencies Initiated restructuring Improvement to Customer services Made formal recommendations Spearheaded more efficient processes Eliminated duplication of data Increased accountability Streamlined submission Configured streamlined processes Managed 13.5 million items Trained a new employee Procured emerging technologies
Page 9 6

7. Why Are Accomplishments So Important?
For your resume and your interview, accomplishments will:
Help you get the job
Set you apart from your competition
Boost your rating
Gain confidence (Whoa, I’ve done all those?!....)
Help you get Best Qualified and Referred to a Supervisor!
Most importantly, they’re the basis for selection 7

8. What Are Your Federal Job Search Goals?1
What Are Your Federal Job Search Goals?
Target Agencies? VA, SSA, IRS, ICE….etc.
Target Job Titles and Series? Program Analyst, Security Officer, Human Resource Officer….etc.
Target Grade and Salary? GS7, 9, 11, 12….etc.
See Book
Page 11 8

9. Intelligence Community Employment Opportunities1
Intelligence Community Employment Opportunities
Federal Bureau of Investigation (FBI)
Central Intelligence Agency (NSA)
Defense Intelligence Agency (DIA)
National Geospatial Intelligence Agency (NGA)
National Reconnaissance Office (NRO)
National Security Agency (NSA)
13 to 17
See Book
Pages 22-24 9

10. Non-Appropriated Fund (NAF) Jobs1
Non-Appropriated Fund (NAF) Jobs
US Army MWR
US Navy MWR
NAF Air Force
USMC Marine Corps Community Services (MCCS Civilian Careers)
13 to 17
See Book
Page 25 10

11. Excepted Service Agencies1
Excepted Service Agencies
Excepted Service Agencies do not always post on USAJOBS:
Federal Reserve System
Central Intelligence Agency
Defense Intelligence Agency
US Department of State
Federal Bureau of Investigation
US Agency for International Development
13 to 17
See Book
Page 26 11

12. What Job Titles Are Correct for You?1
What Job Titles Are Correct for You?
Occupational Groups and Series
Classification Standards for
White Collar Work
GS 000 – Misc positions - includes US Marshal and Police Officer
GS 100 – Social Science - Intelligence jobs
GS 200 – Personnel Management, including Military Personnel
GS 300 – General Administrative, including Secretary, Clerical, Management and Program Analyst – popular analyst positions
GS 400 – Natural Resources Management and Biological Sciences Group
GS 500 – Accounting and Budget Group
We will help you search for jobs in USA Jobs better.
See Book
Pages 27-34 12

13. What Job Titles Are Correct for You?1
What Job Titles Are Correct for You?
Trades, Craft, and Labor Positions
2500 Wire Communications Equipment Installation and Maintenance Group
2600 Electronic Equipment Installation and Maintenance Group
2800 Electrical Installation and Maintenance Group
3100 Fabric and Leather Work Group
3300 Instrument Work Group
3400 Machine Tool Work Group
3500 General Services and Support Work Group
3600 Structural and Finishing Work Group
3700 Metal Processing Group
3800 Metal Work Group
3900 Motion Picture, Radio, Television, Sound Equipment Operation Group
See Book
Page 35 13

14. How HR Determines Your Qualifications1
How HR Determines Your Qualifications
IMPORTANT FEDERAL RESUME DETAILS
Experience
Quality of experience
Directly related to the job or general nature of work
Complexity of assignments
Decision-making authority of Span of Control.
Education
College 2-4 year, Graduate, or Doctorate
Trade Schools
Military Specific Schools – AIT & Technical
Training
Occupational
Career Field Focused
Apprenticeship / Internship
Good starting point to build on.
See Book
Page 36 14

15. Qualifying Based on Education Alone1
Qualifying Based on Education Alone
You are automatically qualified with this education:
GS-4 – Two years above high school (or AA Degree)
GS-5 – Based on Bachelor’s Degree
GS-7 – One full year of graduate study
GS-9 – Master’s degree or equivalent
GS-11 – Ph.D., J.D.
Good starting point to build on.
See Book
Page 36 15

16. Kansas 2015 General Schedule Salaries
GS Grade
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
GS-4
$28,553
$29,505
$30,457
$31,409
$32,361
$33,313
$34,265
$35,217
$36,169
$37,121
GS-5
$31,944
$33,009
$34,074
$35,140
$36,205
$37,270
$38,335
$39,400
$40,465
$41,530
GS-6
$35,609
$36,796
$37,983
$39,171
$40,358
$41,545
$42,732
$43,920
$45,107
$46,294
GS-7
$39,570
$40,889
$42,207
$43,526
$44,844
$46,163
$47,481
$48,800
$50,119
$51,437
GS-8
$43,823
$45,284
$46,745
$48,206
$49,668
$51,129
$52,590
$54,051
$55,513
$56,974
GS-9
$48,403
$50,016
$51,629
$53,242
$54,855
$56,468
$58,081
$59,694
$61,307
$62,920
GS-10
$53,302
$55,079
$56,855
$58,631
$60,408
$62,184
$63,960
$65,737
$67,513
$69,289
GS-11
$58,562
$60,514
$62,466
$64,418
$66,370
$68,322
$70,275
$72,227
$74,179
$76,131
See Book
Page 38 16

17. Add Locality Pay to GS Salary for Certain Cities1
Add Locality Pay to GS Salary for Certain Cities
14.16% FOR STATE OF *KANSAS
16.47% FOR RICHMOND, VA
16.51% FOR STATE OF HAWAII
22.52% FOR DENVER-AURORA-BOULDER, CO
24.19% FOR SAN DIEGO-CARLSBAD-SAN MARCOS, CA
24.22% FOR WASHINGTON-BALTIMORE-NORTHERN VIRGINIA, DC-MD-VA-WV-PA
24.69% FORSTATE OF ALASKA
27.16% FOR LOS ANGELES-LONG BEACH-RIVERSIDE, CA
28.71% FOR HOUSTON-BAYTOWN-HUNTSVILLE, TX
*Kansas has no cities or counties for which a special GS Locality Pay
adjustment is specified. Therefore, the generic "Rest of the United States"
locality pay adjustment is applied to our state. 17

18. 1 Pay Banding 18 http://www.tsa.gov/careers/pay-bands See Book Page 39
Some agencies still use these.
Agency to Agency basis.
See Book
Page 39 18

19. Step 2: Network ̶Who Do You Know?
Why Network?
Who Do You Know and Why Is It Important?
Career Expo Script
Career Expo Resume
Ask around friends, family.
Harder to go at it alone.
It’s not guaranteed but it is better than shooting randomly.
Key is to get hired. 19

20. Networking – Who Do You Know?2
Networking – Who Do You Know?
Other people, especially current and former Federal employees, are the best source of basic information and insider tips.
Who do you know?
Can they hire you now?
If not, how can they help you?
What connections do you need to make? 20

21. Networking – Who Do You Know?2
Networking – Who Do You Know? 21

22. Social Networking – Are You LinkedIn?2
Social Networking – Are You LinkedIn?
Federal managers do look up candidates in LinkedIn!
LinkedIn, with 250 million professionals in the network, is THE business channel for recruiting.
See Book
Pages 46-49 22

23. Step 3: Research Vacancy Announcements on USAJOBS
Critical Vacancy Announcement Features
Sample Vacancy Announcements 23

24. Different Types of Federal Jobs on USAJOBS3
Different Types of Federal Jobs on USAJOBS
Competitive Service
Excepted Service
Direct Hire
Pathways
“Dual Status” Military Technicians
Ask audience what type of jobs.
See Book
Page 51 24

25. Easiest USAJOBS Search3
Easiest USAJOBS Search
Easiest search – USAJOBS home page:
Enter keyword and geographic location
Try to use keyword specific to your unique skill set or the correct job title in “quotation marks”
Ask audience what type of jobs.
See Book
Page 52 25

26. Filter Your Search Results
Veterans and Current Federal Employees can check this box in upper left corner of screen to see more jobs.
Ask audience what type of jobs. 26

27. USAJOBS Advanced Search
You can quickly and efficiently refine your USAJOBS job announcement search using the Advanced Search function.
Ask audience what type of jobs.
See Book
Page 53 27

28. Critical Announcement Features3
Critical Announcement Features
Important sections in the federal vacancy announcement:
Closing Date – New! Watch for closing after 50 or 100 applications!
Who May Apply
Duties
Qualifications
Knowledge, Skills, and Abilities are KEYWORDS!
How To Apply (including Document Upload)
Questionnaires (this is a test!)
FOLLOW THE DIRECTIONS CAREFULLY!
See Book
Page 54 28

29. 3 PRINT ME FOR CLASS PARTICIPANTS Position vacant Fill Don’t fill
Position description not current
Position description/crediting plan current
Supervisor prepares position description
Supervisor/HR classifies job, conducts job analysis and develops crediting plan
Non-Competitive
Reassignment
Detail
Temporary promotion
VRA
30%+ disabled vet
Voc rehab
Student
Handicapped (mental/physical disability)
PPP*/CTAP
Special hiring authorities (apply to all)
FCIP
Direct hire
Presidential Management Fellows
Competitive
Supervisor decides how to fill vacancy
Supervisor decides area of consideration
External (Competitive Exam) Open to all Veterans eligible for non-competitive appointment (VRA, 30% disabled) can apply
Internal
Current Federal employees
Reinstatement eligible/ICTAP
Family members returning from overseas
VEOA eligible
Agency HR Office
Prepares vacancy announcement
Posts vacancy announcement on USAJOBS; recruits
Receives applications
Screens eligibility and minimum qualifications
Rates/assesses qualified applicants
Ranks applicants and prepares best qualified list
Sends list to selecting official
OPM or Agency Delegated Examining Unit
Prepares vacancy announcement
Posts announcement on USAJOBS;recruits
Receives applications
Screens eligibility and minimum qualifications
Rates/assesses qualified applicants
Adjudicates veterans’ preference; ranks applicants
Lists eligible candidates in order of selection (Rule of 3 or Category Rating)*
Sends list of eligibles to selecting official
PRINT ME FOR CLASS PARTICIPANTS
Supervisor
Reviews applications
Conducts interviews
Checks references
Makes selection
HR Office
Makes job offer
Conducts pre-employment checks, if needed
Brings new hire on board

30. One Year Specialized Experience3
QUALIFICATIONS REQUIRED: Your resume must demonstrate at least one year of specialized experience. “Example Below”
See Book
Page 55 30

31. Keywords for Resume Success3
Find the keywords in each announcement. MATCH them in your Outline Format Federal Resume.
See Book
Page 56 31

32. Match Your Resume… …To the Questionnaire3
Match Your Resume… …To the Questionnaire
See Book
Page 59 32

33. Step 4: Analyze Your Core Competencies
What are the value-added competencies you can offer a supervisor? 33

34. Are These Core Competencies In Your Federal Resume?4
Are These Core Competencies In Your Federal Resume?
Soft skills can make a difference in your resume!
Resourcefulness
Innovation
Team Leadership
Customer Services 34

35. Office of Personnel Management Core Competencies4
Office of Personnel Management Core Competencies
Add these to your duties or accomplishments
Interpersonal Effectiveness
Customer Service
Flexibility/Adaptability
Creative Thinking
Systems Thinking
Organizational Stewardship
Technical Skills
Who here deals with customers?
Who here has to be flexible and or adapt to unexpected changes in your job?
Are you a subject matter expert on a particular Technical Skill?
Flexibility/Adaptability
See Book
Pages 61-62 35

36. Core Competencies Differ for Each Agency People vs. Mission Focused4
Core Competencies Differ for Each Agency People vs. Mission Focused
Veterans Administration Competencies
Interpersonal Effectiveness
Customer Service
Flexibility/Adaptability
Creative Thinking
Systems Thinking
U.S. Marine Corps Competencies
Support deployment requirements
Meet and anticipate training
Shape land, sea and airspace training
Support Force protection
Provide effective command and control
Why do you think these two are different? 36

37. Where Can You Find Core Competencies?4
Where Can You Find Core Competencies?
Announcements
Mission Statements
Agency Websites
Press Releases
“About Us”
Friends and Network
Books
Profiles of Agency Leaders
Why do you think these two are different? 37

38. Finding Core Competencies in Announcements4
Finding Core Competencies in Announcements
Can You Identify the Core Competencies in this Announcement?
Why do you think these two are different? 38

39. Finding Core Competencies in Announcements4
Finding Core Competencies in Announcements
Problem solving, empathy, analysis, systems thinking, listening, communications, good with people, patient…
Why are these competencies important to the Social Security Administration?
Why do you think these two are different? 39

40. Where Can You Use Core Competencies?4
Where Can You Use Core Competencies?
Add them to the resume
Identifying key accomplishment stories
Interviewing
Building experiences
Determining if an agency is right for you
Why do you think these two are different? 40

41. End of Part 1: Steps 1 to 4 Questions?
STEP 1: Review the Federal Job Process
STEP 2: Network – Who Do You Know?
STEP 3: Research Vacancy Announcements on USAJOBS
STEP 4: Analyze Your Core Competencies
ASK ABOUT BREAK RIGHT HERE 41

42. 5
Step 5: Analyze Vacancy Announcements for Keywords HOW DO I FIND KEYWORDS?
Find ONE GOOD target vacancy announcement.
You will be reviewing these sections from the announcement for keywords:
Duties
Qualifications
Specialized Experience
Questionnaires
Agency or organization mission
See Book
Page 67 42

43. Analyze Announcements for Keywords For Your Outline Format Resume5
Analyze Announcements for Keywords For Your Outline Format Resume
Stand out with keywords
Keywords can result in referrals, selections, and interviews
HR specialists read for keywords
Use at least 5-7 keywords, more is better 43

44. How Many Keywords Do You Need to Use?5
How Many Keywords Do You Need to Use?
5 to 7 Keyword phrases to match your resume to a job announcement – Management Analyst Keywords
Repeated words
An employer will tell you the key words in the job description.
See Book
Page 67, 71 44

45. Keywords from Duties and Qualifications5
Keywords from Duties and Qualifications
Keywords from the Duties and Qualifications Sections of the Vacancy Announcement:
Repeated words
An employer will tell you the key words in the job description.
See Book
Page 68 45

46. Keywords from a Questionnaire5
Keywords from a Questionnaire
Repeated words
An employer will tell you the key words in the job description.
See Book
Page 73 46

47. General Supply Specialist Keywords from the Questionnaire5
General Supply Specialist Keywords from the Questionnaire
Important! Your resume MUST match the
Questionnaire KSAs
Repeated words
An employer will tell you the key words in the job description.
See Book
Page 73 47

48. 5 Keyword HOT TIPS! Keywords repeat! Keywords are in the job title
Keywords are essential to a person’s ability to do the job
If you analyze a series of announcements, the most important keyword might be a word that is different from other announcements
When you read an announcement ask yourself, “What does this person really do for a living?” 48

49. Step 6: Write Your Outline Format Federal Resume
This step is where
THE RUBBER MEETS
THE ROAD!
The Federal Resume “Outline Format” is great for getting Best Qualified!
Read directions! 49

50. 6
Private Industry and *TGPS vs. Federal Resume *Transitioning Goals, Plans and Success
See Book
Page 75 50

51. Special Considerations for Military Federal Resumes6
Special Considerations for Military Federal Resumes
See Book
Page 75 51

52. 7 Tips for Writing a Successful Federal Resume6
7 Tips for Writing a Successful Federal Resume
Don’t use the bullet format
Don’t use the Resumix Big Block format
Write 3 to 5 pages
Include the required USAJOBS info
Eliminate as much Jargon as possible
Add accomplishments
Add keywords
See Book
Page 76 52

53. Get Started with Writing6
Get Started with Writing
First, collect all of your information:
Name, address, address, and phone number
SMART transcript (containing your military training and certifications)
Education (name of school, degree, number of credit hours)
Awards and honors Fitness Evaluations for the last 10 years
See Book
Page 77 53

54. What to Include in Your Federal Resume6
Job Information: announcement number, title, and grade
Personal Information: name and contact information, Social Security number, country of citizenship, veterans’ preference, reinstatement eligibility, and highest federal civilian grade held
Work Experience: job title, duties, accomplishments, employer’s name and address, supervisor name and phone number, starting and ending dates (month and year), hours per week worked, salary, and indicate whether or not your current supervisor may be contacted
Education: colleges or universities with name, city and state, majors, and type and year of degrees received or total credits earned (indicate semester or quarter hours); high school name, city, and state
Other Qualifications: training courses, special skills, certifications, licenses, honors, awards, special accomplishments, etc. 54

55. Resume - Qualifications Required6
REQUIRED DOCUMENTS: 1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement. Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. 55