1. CEDARS Statewide Webinar – High Poverty/LAP/National Board Bonus
February 11, 2016

2. Housekeeping
Webinar is being recorded – will be posted in a week or so to
Please use the questions option in the webinar
We will not use the “hand raise” tool
Materials needed:
High Poverty Tip Sheet
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

3. Agenda: February 11, 2016
1. Details of Fiscal Reports that use CEDARS data for $$
K-3 High Poverty
LAP Allocation
National Board Teacher Bonus (NBTB)
2. Check Data
CEDARS State/Federal Report
High Poverty
CEDARS Students Tab
CEDARS Submission Exceptions
3. How to correct your data
CEDARS Submission Process
Questions?
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

4. K-3 High Poverty Methodology
K-3 High Poverty Class-Size Reduction/State-Funding Full-Day K Schools List
WAC : "….an eligible school is one in which the free and reduced priced lunch percentage for students in grades K-6 exceeds fifty percent within the school building, and the school is not part of a district that receives any type of K-6 small school or remote and necessary funding. CEDARS data as of October of the previous school year will be used to determine school eligibility.“
The final list for determining eligible high poverty school for the school year will be based on a CEDARS extract as of March 31, 2016 looking at October 1, 2015 eligibility. After March 31, 2016 there will be no opportunity for correcting the data.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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5. Learning Assistance Program (LAP) Allocation Methodology
Learning Assistance Program (LAP) funded students
WAC : "…. shall be the sum of the district's full-time equivalent enrollment in grades K-12 for the prior school year multiplied by the district's percentage of October headcount enrollment in grades K-12 eligible for free or reduced price lunch in the prior school year.”
The final list for determining district funded students for LAP for the school year will be based on a CEDARS extract as of March 31, 2016 looking at October 1, 2015 eligibility. After March 31, 2016 there will be no opportunity for correcting the data.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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6. National Board Teacher Bonus Methodology
National Board Teacher Bonus Eligibility
WAC : "…. for the prior year, the student headcount enrollment eligible for the federal free or reduced price lunch program was at least
(i) 70 percent for elementary schools;
(ii) 60 percent for middle schools; or
(iii) 50 percent for high schools; as determined by the October 1 count of the comprehensive education data and research system (CEDARS) or successor data collection and reporting systems, of the office of superintendent of public instruction, on May 1st of that prior year.”
The final list for determining eligible challenging, high poverty schools for the school year will be based on a CEDARS extract as of May 1, 2016 looking at October 1, 2015 eligibility. After May 1, there will be no opportunity for correcting the data.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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7. Check Data State/Federal
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8. Check Data - State/Federal
Reasons and ways to use CEDARS reports:
Validate that good data is in CEDARS
Share with program staff
Check data prior to a reporting deadline
Review business rules used for state/federal reporting
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

9. Check Data - State/Federal
Go to Reports tab
State/Federal
High Poverty Schools Annual Report
Choose School Year:
Organization: District or School Level
As of Date: Leave current day if you are checking before deadline
Use deadline date if checking after deadline has passed
Business Rules are listed on the bottom
Download them to Excel, Text or PDF
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10. Check Data - State/Federal
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11. Check Data - State/Federal
Summary by Grade
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12. Check Data - State/Federal
Summary by School
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13. Check Data - State/Federal
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14. Check Data - State/Federal
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15. Check Data - Students Tab
Business Rules for High Poverty Schools Annual Report: 1. Student is enrolled during the first business day in October of the selected school year. 2. Student is reported as eligible for free or reduced meals on the first business day in October of the selected school year. 3. School is student's primary school. 4. If Student is in Pre-K, that student must also enrolled in a Special Ed program in the district during the first business day in October in order to be counted. 5. If the student has multiple records that meet the above criteria, the detailed report will only show the most recent one.
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16. Students Tab
Search your district records and review detailed information on each student’s CEDARS data
By school year
Only contains data “in CEDARS”
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17. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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18. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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19. CEDARS Validations
CEDARS submissions are run through our file processor to validate the records sent. Any record that does not pass becomes a submission exception. Records with submission exceptions do not load into CEDARS.
There is a hierarchical (phased) relationship with the 15 data files (the files are loaded in a defined order).
A submission exception error in one file may cause exceptions farther down the hierarchy.
Submission exception correction should be done in the same hierarchical order.
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20. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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21. CEDARS Validations
Records with errors in the following files will impact the poverty reports:
1. District Student (File B)
2. School Student (File C)
3. Student Programs (File I) – Program code 19 – if the date span covers 10/1
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

22. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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23. CEDARS Submission How to correct your data
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24. CEDARS Submission
Send multiple submissions per day – check for new errors/exceptions within 15 min!
ONLY ONE submission processed each night
Nightly processing starts at 8PM – last submission in the queue at 7PM loads
TIMING!
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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25. CEDARS Submission
Data is cumulative by the school year – every submission re-sends the prior submission data
CEDARS assumes every change you send is a correction
Think of each submission as being a file folder that contains all the data gathered so far about a school year:
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

26. CEDARS LEA Checks CEDARS for Errors Local System(s)
Data is extracted and formatted
LEA CEDARS Submission uploaded to OSPI’s SFTP
Erred data rejected
Nightly CEDARS Loading
CEDARS
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27. CEDARS Submission Process
Green color step is successful
Red color step is stopped
Grey color step is waiting for a CEDARS process
Step 3 – yellow exclamation point indicates there are submission errors/exceptions
RED indicates something is stopping the file at that step – like Logical Delete
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

28. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

29. CEDARS Submission Process
Shows the history of your submissions
Displays if the submission has been successful or not in loading to CEDARS
Indicates if that particular submission tripped the logical delete threshold or not and what action was taken
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

30. CEDARS Submission Process
Once new submission is SUCCESSFUL – go back and re-check the data
Check data just prior to the deadline to ensure nothing ‘has changed’ . . .
Generate a copy of the data the day after the deadline to see what was extracted
Use the 3/31 “as of” date in the reports
Contact us if you have questions before the deadline!
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018

31. CEDARS Resources
CEDARS Data Manual:
includes prior years data manuals and appendices
CEDARS Reporting Guidance – supports “How to Report”
Student Information Monthly Newsletters (SIMON):
Program Specific data: search our website
Highly Qualified Teacher, Special Education, SAFS, State Transitional Bilingual Program all have CEDARS guides specific to their program
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
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32. Contact Us IT Customer Support for CEDARS: Student Information
Emily Rang Lisa Ireland -
Customer Support Supervisor Data/Research Analyst
Tricia Teasley
Fatima Morris
Katie Butler
Customer Support Specialists
1 (800) opt (360)
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
9/21/2018