1. FY17 Controller Call Series
The presentation will begin momentarily
*5 to mute all lines
Welcome to the Controller Call Series. I am CS, w/ Financial Shared Services (FSS), coordinator of the CN call series, and your host for today.
A reminder about our call today, please click on the WebEx link to view the presentation.
May 2017

2. Unit Controller Calls – May 9 & 11
MySodexo Update (Rebecca Miller)
Monthly Close Calendar (Wendy Cano)
Questions
Unit Controller Calls – May 9 & 11
Today’s call is the first of two Unit Controller Calls for the month of May. The content of both calls is the same.
Our agenda today is
My Sodexo Upday (Rebecca Miller)- PM from PSI Project Portal
Monthly Close Calendar (Wendy Cano – PM from FSS SAP Initiatives)
We will pause for your questions between the agenda topics and also at the end of the presentation.
Please utilize the Chat function from the WebEx at any time throughout the presentation.
Unit Controller Call May 2017

3. MySodexo Applications
May 2017

4. When the updates are happening How does this impact me?
What will it look like?
How does this impact me?
Where are the applications I use?
What isn’t changing?
Next Steps

5. My Sodexo Applications is being updated May 20, 2017
New Look:

6. What to expect (How does this impact me?)

7. What isn’t changing? No change to how the following are accessed: UFS
E=nterprise Analysis
E=Vision
No change to the MySodexo Applications a user has access to.
Project Charter Presentation (v )

8. Next Steps
May 20, 2017, begin accessing all Enterprise Portal Applications via the NEW MySodexo Portal (

9. Any Questions?

10. Monthly Calendar Conversion Unit Controller Calls
May 2017

11. Review of Why We’re Changing
The Monthly Calendar Conversion (MCC) is a key initiative of Ambition 2025
Brings North America in alignment with Group, as all other regions are already on a monthly calendar
Current calendar doesn’t match most clients’ calendars (which are monthly)
Brings us closer to our improvement objectives by:
Spreading out financial activities across the period
Building more real time financials
Aligns us with the transition to monthly inventory, which is already underway
Eventually makes the close process easier on the Segments and Finance teams by:
Eliminating double work
Providing a single view of the business across the organization
Removing the challenges of our current accounting calendar’s 53rd week
Better aligning with the needs of our Clients

12. What’s Changing – Overview
New financial close timeline (the first four business days of the month)
All segments will have the same financial cutoff of Friday
UFS Changes
Additional week ending date in UFS for the last day of the month
Final Month End UFS Transmission Deadline is BD+1
Flexibility to take inventory up to four days prior to month end (exceptions P6 & P12 - must be done on the last day of month)
E=Business Review timeline changes
Two reporting views in E=Vision … month to date view and weekly trend view
New “cuts” of data in EssBase to align with weeks in monthly fiscal calendar
SAP Changes
DSO and Depreciation calculation changes
SCAS (Sodexo Contract Accounting System) changes
New Automated Payroll Accrual for US Cost Centers
August 2017
Monthly Calendar
Conversion Go-Live!

13. Final Period End Changes

14. August 2017 Important Dates
Transmission Deadlines
Monday 7/31 – week ending 7/28
Monday 8/07 – week ending 8/04
Monday 8/14 – week ending 8/11
Monday 8/21 – week ending 8/18
Monday 8/28 – week ending 8/25
Friday 9/01 – week ending 8/31
Canadian Holiday
Financial Close - Day 1
Review Preliminary Reports
All Adjustments Due
Segments that currently cut off on Thursdays will move to Friday this week. Week ending 8/11 will include 8 days of activity.
Financial Close - Day 2
Analyze Financial Results
Final Period End Settlement Invoices Available
Go-Live Weekend

15. September 2017 Important Dates
Transmission Deadlines
Friday /01 – week ending 8/31
Monday 9/04 – week ending 9/01
Monday 9/11 – week ending 9/08
Monday 9/18 – week ending 9/15
Monday 9/25 – week ending 9/22
Monday 10/02 – week ending 9/29
Monday 10/02 – week ending 9/30
Financial Close - Day 1 (BD+3)
Review Preliminary Reports
All Adjustments Due
US Holiday
Financial Close - Day 2 (BD+4)
Analyze Financial Results
Canadian Holiday
Final Period End Settlement Invoices Available (D+5)
Four Day Inventory Reporting Window

16. October 2017 Important Dates
Transmission Deadlines
Monday 10/02 – week ending 9/29 & 9/30
Monday 10/09 – week ending 10/06
Monday 10/16 – week ending 10/13
Monday 10/23 – week ending 10/20
Monday 10/30 – week ending 10/27
Wednesday 11/01 – week ending 10/31
Financial Close - Day 1 (BD+3)
Review Preliminary Reports
All Adjustments Due
Canadian Holiday
Financial Close - Day 2 (BD+4)
Analyze Financial Results
Four Day Inventory Reporting Window
Final Period End Settlement Invoices Available (D+5)

17. Timeline Timeline Go-Live! Command Center help desk Roll out training
Develop training
E=Vision updates in production
UFS pilot
Continue training
Go-Live plan execution
Ongoing support
Capture learning/ post launch survey
May
2017
June
2017
July
2017
Aug.
2017
Sept and beyond 17

18. How We Will Know We’re Successful
Timeline
On the Same Timeline as Global Colleagues and Clients
Joining many of our clients and the rest of our global organization in operating on a monthly cycle
No More Reconciliation Between and Monthly Close
Eliminating unnecessary work
Aligned with the Monthly Inventory Initiative
Transition from Weekly Inventory to Monthly Inventory counts (or align to billing cycles)
Clients, Vendors, Subcontractors, Brands and GPOs are aware of the change
All those that are impacted by the move to monthly have received a letter notifying them of the change.
Thinking daily is new norm
New mindset becomes routine
Financial close no longer an event
Requires less effort and time dedicated all at once 18

19. Next steps What you should be doing Also… Where to Find Help & Support
Remember to Think Daily and spread the work more evenly throughout the period by…
Transmitting in UFS as soon as information is available
Frequently reviewing Unit financials to catch errors prior to Close
No longer submitting certain journal entry requests less than $2,500
Also…
Continue to become familiar with the timelines and due dates
Where to Find Help & Support
Reference support documents on
the Monthly Calendar Conversion (MCC) page of Sodexo Net
Check out the FAQs
Send your outstanding questions to Transversal Finance Mailbox
Contact the USA BSC Client Services for your segment
B&I Market Campus Services School Services Healthcare Market Canada 

20. Questions?

21. UFS Application – Controller Corner
Be sure to access the UFS launch site – scroll down to the lower right corner to access “Controller Call Corner.”
Presentations are loaded to this site for distribution. 21

22. Resources Questions? Unit Controller Network Call Materials
UFS Launch site
MySodexo:
Monthly Calendar Conversion (MCC)
Transversal Finance SodexoNet Page
Thank you for your participation, your time, and for your support of this very important call series.
Resources for the topics covered on today’s call are listed here.
Copy of today’s deck can be obtained by visiting the Controller Corner on the UFS launch site
The Agenda for our next month’s call is being finalized. Invitations will go out by the first of next month with planned agenda information.
If you are aware of a particular topic that would be helpful to the Controller Network, please reach out to me, or send an to the UFS Administrator mailbox so we can collect and build this call series with your ideas. 22