1. LODGE SECRETARY
Definition- a person whose work consists of supporting management with a variety of projects, communication and organizational skills.

2. Required Duties - Keep minutes of Lodge meetings
Maintain all bulletin boards (notices and posters)
Receive all monies due the Lodge from all accounts, then turn over to the treasurer
Assist the Lodge Auditing committee in preparing annual budget
Arrange and/or order all Lodge supplies
Attend to all correspondence subject to the approval of the Exalted Ruler

3. Required Duties (cont.)
Apply for contests and awards to deserving members.
Notify the appropriate personnel of required license renewals, government reports and inspection dates.
Supervise and enter all charitable/community services in the charitable portion of CLMS.
Attend all District and State Association meetings.
Notify all members of all committees and appointments.
Supply the Lapsation Committee with a delinquent list monthly.
Report to Grand Secretary each expulsion or suspension.
Perform all duties in connection with the Local Lodge Forums or courts.
And if this is not enough – any duties approved by your Lodge

4. Voucher System
Used to account for checks to be written by the treasurer with the approval of the secretary and another member of the Board of Directors.
Some bills need to be split up amongst different accounting line numbers:
For example an electric bill is $
Lodge – 10% = $120.00
Kitchen – 25% = $300.00
Club % = $780.00
Total 100% =

5. IN THE FIRST MONTH OF OFFICE
Need to close out CLMS
Start preparing reports to send to accountants for 990’s
Send Letter to State Sponsor to ask for a compilation for past year.
Change Officers and committee chairs and members in CLMS
Send a copy of Officers and Committee members to TEA Secretary
Assist the Exalted Ruler in getting budget ready for approval at 2nd meeting in April

6. FIRST MONTH IN MEETING (CONT)
Attend State Convention
Pay Grand Lodge Assessment Fees
Pay State Association Fees
Update Delinquent list

7. MOST HELPFUL MANUALS Grand Lodge Statutes
Manual for the Secretary of an Elks Lodge
Auditing and Accounting Manual
Guide to the Courts of the Order
All Manuals located at Elks.org
You may reach me at or (615)

8. Questions????