1. Road Improvement Presentation
Road Improvement Committee (RIC)
Informational Meetings
March 2016
Member discussion will follow presentation
Road Improvement Committee Presentation – 2016 Annual Meeting

2. Road Improvement Committee Presentation – 2016 Annual Meeting
12 miles of roads
48 cul-de-sacs
Parking lots
52 Culverts
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

3. Road Improvement Committee
Members
Marvin Theobald – RIC Chairman
Tim Coan – HLA Board President
Tim Weir – HLA Board Vice President
Bob Pirtle – HLA Board Maintenance Director
Shawn Cassatt – Road Committee Chairman
Jim Flynn – Finance Committee Representative
Brad Reed – Road Committee Representative
Rick Stokes – Environmental Control Committee Chairman
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

4. Road Improvement Committee
Mission
The HLA Road Improvement Committee is a group of designated HLA Members charged with providing to the Board and Members recommended options and cost estimates for the restoration, long term maintenance and funding of HLA roads, culverts, shoulders, ditches, parking areas and campground roads. This charge is with specific purpose toward providing solutions in conjunction with the Road and Finance Committees. The RIC is granted Board authority to negotiate HLA road related construction issues with outside sources for the purpose of education, design, cost estimating and funding. The RIC shall explore any and all areas related to the funding of road reconditioning. RIC Members are not permitted to enter into any contractual agreements or make any financial commitments in behalf of HLA.
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

5. What has been done since 2015 Annual Meeting
Completed road/culvert inventory and condition evaluation in conjunction with engineer service
Identified road design variables
Established restoration priorities
Clarified Tazewell County funding expectations
Completed cost analysis of various road designs
Developed restoration recommendations
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

6. Road Improvement Committee Presentation – 2016 Annual Meeting
Funding Challenge
Prior Construction Cost Estimates
2012 County Transportation- $7,440,000
2015 Hermann & Associates - $9,220,000
(Not included: inflation, interest or legal costs)
Current Road Fund 20 yr Income - $1,750,000
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

7. Road Improvement Committee Presentation – 2016 Annual Meeting
RIC Recommended Plan
Primary / Secondary Road Resurface
Similar to Scarborough Dr (A-1/A-2 chip seal)
Primary Road Reconstruction
Similar to Bradford Dr (Till, 3” CAM-6, 3.75” asphalt)
Secondary Road Reconstruction
Similar to Scarborough Dr (Till, 2” recycle asph, A-3)
Parking Lots and Campground Roads
No restoration planned
Total Construction Cost - $3,100,000
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

8. Road Improvement Committee Presentation – 2016 Annual Meeting
Variables Considered
Current road and culvert conditions
Construction quality and durability
Construction costs
Future road maintenance
Future road maintenance costs
Drainage issues
Funding alternatives, amounts and durations
Applicable inflation and interest
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

9. Road Improvement Committee Presentation – 2016 Annual Meeting
Inputs Considered
Hermann & Associates Study and Report
Road and culvert evaluations and recommendations
UCM Construction Quotes
Road feature costs and recommendations
Hoerr Construction Quote
Culvert liner costs
Tazewell County Transportation Committee
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

10. Restoration Priorities
Preserve roads not in need of reconstruction
Reconstruct Primary Roads
Reconstruct Secondary Roads
Repair or replace culverts (concurrent)
Repair shoulders and ditches (concurrent)
Monitor and maintain roads (continuous)
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

11. Road Improvement Committee Presentation – 2016 Annual Meeting
Primary Roads to be resurfaced
Secondary Roads to be resurfaced
Primary Roads to be reconstructed
Secondary Roads to be reconstructed
Recently restored
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

12. Road Improvement Committee Presentation – 2016 Annual Meeting
RIC Recommended Plan
$650 Annual Per Property Owner
Primary / Secondary Road Resurface
Similar to Scarborough Dr (A-1/A-2 chip seal)
Primary Road Reconstruction
Similar to Bradford Dr (Till, 3” CAM-6, 3.75” asphalt)
Secondary Road Reconstruction
Similar to Scarborough Dr (Till, 2” recycle asph, A-3)
Parking Lots and Campground Roads
No restoration planned
Total Construction Cost - $3,100,000
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

13. Road Improvement Committee Presentation – 2016 Annual Meeting
Funding Alternatives
Special Service Area (SSA)
County initiated funding mechanism through bond issuance to fund construction costs
Repayment of loan through property taxes over defined period of time
HLA Road Fund (HLA)
Annual payments by members to Heritage Lake Association
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

14. SSA/HLA Common Features
Construction quality is the same
Flat annual payments for duration of funding
Include 20 years estimated maintenance cost
Require changes to HLA By-Laws
Include 10% contingency funds
No Roads will be dedicated
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

15. Road Improvement Committee Presentation – 2016 Annual Meeting
SSA/HLA Differences
Special Service Area
HLA Road Fund
Construction completion
2 construction seasons
Payment duration - 20 years
County collects in property tax
Provides engineering funds for county to plan and execute project
Payments may be eligible for tax deductions
Total costs $8.2M
Construction completion - 14 years
Payment duration - 14 years
HLA responsible for collections
Provides limited engineering funds for HLA to execute a defined plan
Road Fund payments are not eligible for tax deductions
Total costs $5.5M
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

16. Road Improvement Committee Presentation – 2016 Annual Meeting
Risk Considerations
SSA Funded Option
Bond/loan interest rate is unknown
Up front legal & engineering cost if SSA is not funded
HLA Road Fund Option
Potentially high inflation due to long term plan
Non-Payments could exceed 10%
Plan subject to future changes by HLA members
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

17. Road Improvement Committee Presentation – 2016 Annual Meeting
Risk Considerations
Current HLA Road Fund
Further road deterioration
Increased future cost
Impact on property values
Road Safety
Culvert failures due to aging
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

18. Road Improvement Committee Presentation – 2016 Annual Meeting
Conclusion
Current Road Fund is inadequate
Without an increase in funds roads will deteriorate further and become more costly
RIC recommended plans most cost effective solutions for returning roads to a reasonable condition
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting

19. Road Improvement Committee Presentation – 2016 Annual Meeting
Member Discussion
9/22/2018
Road Improvement Committee Presentation – 2016 Annual Meeting