1. PowerPoint Made Simple
John J Toman Director, UTIA Information Technology

2. Overview Delivering Effective Presentations
Designing a Presentation in PowerPoint
Features of PowerPoint
PhotoShow Demonstration

3. Top 10 Reasons for Using PowerPoint
10. Effective organizational tool
9. Text effects provide contrast and emphasis
8. Can put on the web
7. Save $$ on transparencies
6. Animation features helps hold attention
5. Integrate text, images, sound and video
4. Appeals to many types of learners
3. Easy to make last-minute modifications
2. Discover the meaning of Carpel Tunnel Syndrome
1. Bill Gates does it

4. Presentation Goals
Transfer knowledge and skills from presenter to audience
Help viewer focus attention on presentation

5. Student Retention 10% of what they read 20% of what they hear
30% of what they see
40% of what they see and hear
70% of what they say
90% of what they say and do

6. Keys for Successful Delivery
Plan carefully
Do your research
Know your audience
Time your presentation
Practice, practice, practice
Speak comfortably and clearly

7. PowerPoint Presentations
Are easily changed
Can incorporate text and images
Add animation effects
Easily stored, shared, reused
Presentation is exportable to the web

8. Designing a Presentation
Good design is critical to success
Text guidelines
Clip art and graphics
Multimedia usage

9. Tips for Good Design Standardize slide design One thought per slide
Include only necessary information
Landscape orientation is usually best
Consistent effects and transitions
Have appropriate number of slides
Color choices are important

10. A T Text Guidelines 5 – 7 Words per line/lines per slide
Font size between 20 – 40 points
Choose fonts carefully
Fancy fonts difficult to read
Serif vs. Sans-Serif
Use sentence case
Highlight important information with color T

11. Clip Art and Graphics Many sources
Clip art on CD
Pictures from the web
Digital/scanned Photos
Choose appropriately to compliment text
Limit number on each slide
Edit pictures before importing

12. Use, Don’t Abuse Multimedia
KISS principle
Movement can focus views attention
Too much may distract audience
Avoid large graphics and movies when possible
Example

13. PowerPoint Features Views Design Templates Insert multimedia
Pictures and clip art
Sound, movies
Animations
Action settings
Builds and transitions
Features

14. Tips for Creating a PowerPoint a Presentation
Use index cards to storyboard your presentation.
Gather all materials for presentation
Store presentation and all media in one folder
Use outline mode to enter in the text
Add pictures, video, sound, animations, etc
Apply a slide design
Review presentation to make sure everything fits
Apply animations to the items on the slides
Apply transitions to the presentation
Review presentation and make adjustments
Practice, practice, practice

15. Resources/References
General
Tips & Tutorials

16. Resources/References
Templates and Backgrounds
Clip Art & Fonts
Microsoft Design Gallery Live:
Plug-Ins
Design

17. Questions?

18. Normal View Combines outline, slide view and notes view
Enter text in outline
Add pictures, animations, sound directly on slide

19. Slide Sorter view Organizes slides Click and drag slides in order
Apply transitions and builds
Can copy slides from one presentation to another

20. Using Design Templates View > Master > Slide Master
Slide master keeps slides consistent
Set background, colors, fonts, etc
Customizing a slide background
Save as a template
Share templates with others

21. Inserting Multimedia Insert > Picture/Movies and Sound
Select from gallery or file
Control how movies play
Looping, click to play, rewind
Keep with presentation
Other objects like charts, graphs, word art
Find multimedia on Internet

22. Action Settings Slide Show > Action Settings
Click on item to give action
Set words or clipart as Action Settings
This could point to another slide, another presentation, play a sound or run another program
Man Singing

23. Slide Builds - Animation Slide Show > Custom Animation
Reveals text and multimedia
Keeps audience from reading ahead
Use same builds for all slides
Animate images

24. Slide Transitions Slide Show > Slide Transition
Use transitions and custom animations to add pizzazz to your show
Use same slide transitions for uniformity
Limit use of sound with transitions
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25. Action Settings
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26. Bad Bad Bad This is not the way to present to your audience
If you have to many bells and whistles your audience will become annoyed
The may even throw stuff at you
Or walk out of your presentation
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