1. HSIS S2 Governance HSISG HSIS S2 Bruce Lines Alastair Burt
Meet monthly
Approve recommendations from HSIS S2 impacting broader University
Consider issues with broader University impact identified through HSIS S2 project
Assist in resolving high impact risks as required
HSISG
Bruce Lines
Meet monthly
Accountable for approving and endorsing recommendations from reference and working groups
Assist in resolving risks as required
Remove road-blocks
Approval of design as ‘customer’
HSIS S2
Alastair Burt
Meet fortnightly
Responsible for providing recommendations to HSIS S2 Exec
Accountable for signing off on layouts
Establishes user groups as and when required
Shared Facilities Operating Model Group
(SFOMG)
Natalia Hubczenko
Research Reference Group
Tony Cambareri
Museum Reference Group
TBC
HSIS S2 Working Group
TBC
Meet fortnightly (or as required)
Responsible for getting sign off on layouts and data sheets
Design and Construction Team
Greg Badger
SFOMG User Group/s
(as required)
Research User Group/s
(as required)
Museum User Group/s
(as required)

2. General HSIS S2 Working Team
Guidelines for Engagement & Decision Making
Each group will comprise a chair (appointed by HSIS S2 Exec), this chair holds the relevant responsibilities and accountabilities as defined for that group. The chair is responsible for ensuring that the group meets regularly and delivers the necessary deliverables.
Each ‘group’ should have a project representative from the HSIS S2 Working Group attend meetings to ensure overall project alignment.
Where escalation of an issue is required groups should escalate to their ‘governing group’ within the program structure and seek guidance where necessary.
Meetings should be minuted for decisions.
HSIS S2 Working Team
Responsibilities and Accountabilities of the HSIS S2 Working Group:
The HSIS S2 Working Group is responsible for:
Tracking the progress of the HSIS S2 program and it’s activities
Managing and escalating risks and issues as required
Managing and controlling the HSIS S2 program on behalf of the Program Sponsor and Program Director
Ensuring that execution of activities occurs as per the schedule
Ensuring close alignment between communication and change.
Ensure that the relevant reference groups are delivering the necessary decisions to progress according to the schedule

3. DRAFT Shared Facilities Operating Model Group (SFMOG)
Responsibilities and Accountabilities of the SFOMG:
The SFOMG is responsible for:
Collation and ownership of Faculty staff lists including HDRs, Honours numbers to be accommodated within the Medical School Buildings. HSIS S2 Executive to approve final lists
Considering the use of the Medical School Buildings holistically, including the operation of:
Loading dock
Reception/visitor access
Building flow
Student service provision
Research support facilities
Interacting with Design Consultants to develop overarching design concepts for:
workspaces (academic, researcher, professional staff, HDRs, Honours) excluding Lab spaces,
Student service area/ reception points
loading dock
student spaces
Common spaces (foyers, corridors)
building flow
Identifying and establishing User Groups or stakeholders to interact with Design Consultants to determine detailed functionality
Ensuring Project Principles are adhered to throughout the design of space and operating models
Recommending to HSIS S2 Executive on operational matters that are different to those established for AHMS
The SFOMG is accountable for:
Ensuring sign off of concept/sketch design, detailed design and room data sheets by identified stakeholders and User Groups
Shared Facilities Operating
Model USER Group/s
Responsibilities and Accountabilities of the SFOMG USER Group/s:
The SFOMG USER Group/s is responsible for:
Sign off of concept/sketch design, detailed design and room data sheets
Developing recommendations/ solutions for SFMOG consideration on items assigned by the SFMOG
Timely provision of information, identification of road blocks and issues

4. DRAFT Research Reference Group Research USER Group
Responsibilities and Accountabilities of the Research Reference Group:
The Research Reference Group is responsible for:
Recommending to HSIS S2 the occupants and equipment required for the shared facilities within laboratories. HSIS S2 Executive to approve final occupants
Interacting with Design Consultants to develop overarching design concepts for Laboratory and Research Support facilities
Identifying and establishing User Groups or stakeholders to interact with Design Consultants to determine detailed functionality
Ensuring Project Principles are adhered to throughout the design of space and operating models
The Research Reference Group is accountable for:
Ensuring sign off of concept/sketch design, detailed design and room data sheets by identified stakeholders and User Groups
Research USER Group
Responsibilities and Accountabilities of the Research USER Group/s :
The Research USER Group/s is responsible for:
Sign off of concept/sketch design, detailed design and room data sheets including equipment identification and placement
Developing recommendations/ solutions for Research Reference Group consideration on items assigned by the Research Reference Group
Timely provision of information, identification of road blocks and issues

5. DRAFT Museum Reference Group Museum USER Group
Responsibilities and Accountabilities of the Museum Reference Group:
The Museum Reference Group is responsible for:
Considering the operation of the teaching Museum including teaching pedagogy, timetabling and collection maintenance
Interacting with Design Consultants to develop overarching design concepts for the teaching Museum
Identifying and establishing User Groups or stakeholders to interact with Design Consultants to determine detailed functionality
Ensuring Project Principles are adhered to throughout the design of space and operating models
The Museum Reference Group is accountable for:
Ensuring sign off of concept/sketch design, detailed design and room data sheets by identified stakeholders and User Groups
Museum USER Group
Responsibilities and Accountabilities of the Museum Reference Group:
The Museum USER Group is responsible for:
Sign off of concept/sketch design, detailed design and room data sheets including equipment identification and placement
Developing recommendations/ solutions for Research Reference Group consideration on items assigned by the Research Reference Group
Timely provision of information, identification of road blocks and issues

6. HSIS S2 Design and Construction Team
HSIS S2 Change Manager
Responsibilities and Accountabilities of the HSIS S2 Change manager:
The HSIS S2 Change Manager is responsible for:
Preparing and executing the change readiness assessment
Creating a change plan for the HSIS S2 program
Execution of the change plan
Stakeholder management
Creation of a change ownership matrix (that is, who owns the various element of change and embedding it within the relevant areas)
Ensuring alignment with general program communications
HSIS S2 Design and Construction Team
Responsibilities and Accountabilities of the HSIS S2 Design and Construction Team:
The HSIS S2 Design and Construction Team is responsible for:
Tracking the progress of the design and construction schedule for the HSIS S2 program
Managing and escalating risks and issues to the HSIS S2 Working Group.
Managing and controlling the HSIS S2 Design and Construction program on behalf of the Program Sponsor and Program Director
Developing and issues the Consultants Brief
Consultant selection and appointment
Sketch Design
Return brief (from Consultants)
Design development (in consultation with the relevant HSIS S2 groups)
Room Data sheets (as agreed to by the relevant reference groups)
Tender and Contract documentation
Construction activities
Operations and Maintenance as built documents