1. Developing Editing and Formatting Skills
Lesson 3
Developing Editing and Formatting Skills

2. Objectives 1 2 7 3 4 5 6 Insert and delete sheets and cells.
Copy, cut, and paste cell contents. 2
Use AutoComplete and Pick From Drop-down List. 3
Use Find and Replace commands. 4
Work with the Alignment group. 5
Use the Format Cells dialog box. 6
Format with data bars. 7

3. Inserting and Deleting Sheets and Cells
Objective 1
Inserting and Deleting Sheets and Cells

4. Inserting and Deleting Sheets
To insert a worksheet, you can:
Click the Insert Worksheet tab.
Press [Shift]+[F11].
In the Cells group on the Home tab, click the arrow with the Insert Cells button and choose Insert Sheet.
Right-click a worksheet tab and choose Insert. Then choose Worksheet in the dialog box.

5. Inserting and Deleting Sheets
To delete a worksheet, you can:
Right-click the worksheet tab and choose Delete.
In the Cells group on the Home tab, click the arrow next to the Delete Cells button and choose Delete Sheet.

6. Inserting and Deleting Cells
When you insert or delete a cell, the entire worksheet is affected. You can choose if existing cells move up, down, left, or right.
Inserted cells
Cells shifted down

7. Copying, Cutting, and Pasting Cell Contents
Objective 2
Copying, Cutting, and Pasting Cell Contents

8. Copying and Pasting Cell Contents
Use one of these methods:
Click the Copy button Position the pointer at the new location and click the Paste button or press [Enter].
Press [Ctrl]+[C]. Position the pointer and press [Ctrl]+[V] or press [Enter].
Right-click the selected cells. Choose Copy. Right-click the new cell location and choose Paste.
Select the cell or range. Hold down [Ctrl] and drag it to a new location.

9. Cutting and Pasting Cell Contents
Use one of these methods:
Click the Cut button Position the pointer at the new location and click the Paste button or press [Enter].
Press [Ctrl]+[X]. Position the pointer and press [Ctrl]+[V] or press [Enter].
Right-click the selected cells. Choose Cut. Right-click the new location and choose Paste.
Select the cell or range. Drag it to a new location.

10. Copying and Pasting Cells
After pasting cells, the Paste Options button provides choices for how the data is pasted.

11. Using Drag and Drop
Drag and drop works in most Windows applications. Hold down the [Ctrl] key while dragging to make it a copy.

12. Using the Office Clipboard
The Office Clipboard holds up to 24 copied pieces of data. It works across all products in the Office suite.

13. Using AutoComplete and Pick From Drop-down List
Objective 3
Using AutoComplete and Pick From Drop-down List

14. Using AutoComplete
AutoComplete displays a suggested label after you key a character or two in a cell.

15. Using Pick from Drop-down List
Pick from Drop-down List displays a list of labels already in the column when you right-click a cell.

16. Using Find and Replace Commands
Objective 4
Using Find and Replace Commands

17. Using Find and Replace
The Find command locates a sequence of letters, numbers, or symbols (a string). It can also find formats.
The Replace command locates character strings and substitutes replacement strings for them.
You can use wildcard characters in the Find what box in either command.

18. Wildcard Characters for Find What Strings
* Represents any number of characters
mo* would find all data that include “mo” followed by any number of letters or values
more tomorrow commotion
modern mo278 GMO7

19. Wildcard Characters for Find What Strings
? Represents any single character
b?r would find all data that include “b” followed by any single character and then by an “r”
September border B2R34
aberration bartender burn

20. Finding and Replacing Data
The Find string is not case-sensitive, but the Replace string is.

21. Finding and Replacing Formats
Excel can find and replace formats, such as replacing bold with italic. Remember to reset this dialog box after completing the task.
Bold italic data will be replaced by bold italic purple data

22. Working with the Alignment Group
Objective 5
Working with the Alignment Group

23. Working with the Alignment Group
Cell alignment sets how cell contents are positioned within the cell. Cell alignment commands include:
Horizontal alignment
Vertical alignment
Indents
Merge and Center
Wrap text
Orientation

24. Using Merge and Center
Use this command to combine a selected range of cells into one cell that occupies the same amount of space.
The top-left cell of the range should contain the data. Other cells must be empty.
Cells A1 and B1 are merged into one cell (A1) and the label is centered within that cell.

25. Using Center Across Selection
You can horizontally center multiple rows of labels across a selected range of cells. The results look similar to Merge and Center results, but this command does not combine the selected cells into one cell.

26. Vertical Cell Alignment Options

27. Changing Cell Orientation
The orientation is the way the data is rotated within the cell.
Degrees can be set in the Format Cells dialog box or the red diamond can be dragged into position.

28. Using the Format Cells Dialog Box
Objective 6
Using the Format Cells Dialog Box

29. Using the Format Cells Dialog Box
Many format commands can be given from the Ribbon. Others, such as gradient fill, special borders, and custom formats, are designed and applied using tabs in the Format Cells dialog box.

30. Applying a Gradient Fill
A gradient is a blend of colors. It can be used as background fill color for a cell.

31. Creating Custom Formats
Using Excel format codes, you can build a custom format in the Format Cells dialog box.

32. Formatting with Data Bars
Objective 7
Formatting with Data Bars

33. Formatting with Data Bars
Data bars are a type of data visualization.
Data bars are conditional formatting.
Data bars fill each cell in the selected range with varying lengths of a color based on the actual value.

34. Formatting with Data Bars
Data bar options include gradient fill, solid fill, and borders.

35. Summary
You can insert, delete, move, and rename worksheets in a workbook.
Insert or delete cells when data have been improperly positioned or space is needed for missing data.
When you cut or copy data, it is placed on the Windows Clipboard and the Office Clipboard.
Copied data can be pasted more than once.

36. Summary
The Office Clipboard stores up to 24 copied elements. It is shared among Word, Excel, Access, and PowerPoint.
The AutoComplete feature makes suggestions when you key a label that begins with the same characters as labels already in the column.
The Pick From Drop-down List displays a list of all labels already in the current column.

37. Summary
The Find command locates and lists all occurrences of a keyed character string.
The Replace command locates data and substitutes new data.
You can find and replace formats.

38. Summary
Change cell alignment to make data easier to read and professional-looking.
The Merge and Center command combines a range of cells into one cell and center-aligns data within the new single cell.
Text can be wrapped, indented, or rotated.

39. Summary A gradient fill uses a blend of two colors.
Data bars are a data visualization tool that applies formatting based on the cell’s value.
You can edit the color of a data bar and the way in which it is applied.