1. Institutional Program Review 2017 Update

2. Recommendations Based on Survey and Audit Findings (2017)
Training sessions will be topic focused.
TracDat entry; data analysis; Student Services; Academic Services
Training on data analysis.
Explain the purpose of Program Review.
Additional training for the Deans on how to use the Audit Rubric to help their units complete program review.
Training on how to develop Actions that can be completed within one year.
Ensuring that all assessment data is uploaded into program review.
Training on how to evaluate the assessment cycle (not just the data)

3. Accomplishments Focused Training: Training Deans PR – Overview
PR Logistics: How to Enter Into TracDat
Data Analysis: How to make a Faculty Request
How to Use PR Audit to Improve PR
Outcomes and Assessments in PR
Completed Items 1,2, 3, 5, 6, 7
Training Deans
Trained Deans at a Deans’ Meeting
Completed Items 4

4. Program Review Survey 2017 Completed after October 15
Conducted by the Office of Research, Planning and Institutional Effectiveness
All District personnel are surveyed
Provides a “User perspective”
166 responses were received
11% Administrators
31% Fulltime Faculty
22% Adjunct Faculty
34% Classified

5. Program Review Survey - Findings
The program review process was easy to follow.
The program review process required little effort to complete
The program review process was beneficial to my program.

6. Program Review Survey - Findings

7. Program Review Survey - Findings
If you had more than one person in your unit, how was the program review workload distributed?

8. Program Review Survey - Findings
How helpful was the instruction manual?

9. Program Review Survey - Findings
Training sessions are provided in the Spring (April-May) and the Fall (September)
Training sessions are offered on all campuses
Training sessions are conducted in computer labs for “hands-on” help completing program reviews
Program Review Training – Survey Results
There was enough training sessions (94%)
Training sessions covered all aspects of program review you needed (83%)
Did you attend one of the program review training sessions? (50%)

10. Program Review - Audit
15 representative Program Review Units are selected
Random selection
Not the same units year to year
Audit conducted by IPRC members
Audit Rubric is used (included in the PR Manual)
Each Unit is audited by a minimum of 2 committee members
Provides IPRC perspective on how well program review process is being followed

11. Program Review Audit - Findings
97% Agreed that units delivers toward the stated outcome
74% Agreed the unit addressed elements of Institutional Effectiveness in the discussion of the units strengths (down)
77% Agreed that units used data (up)
63% Agreed that units use data to support conclusions and plans (up)

12. Recommendations for 2018
Move more training to the Fall from the Spring.
Propose changes to data metrics included in program review.
Add Efficiency
Change Enrollment to FTES
Include only the top five (enrollment) courses in the academic unit
Links to additional data and data sources
Complete Canvas Course to house all training PowerPoints, videos and other program review materials
Modify TracDat prompts for clarity.
Modify Instruction Manual, as needed, to reflect any changes.