1. ISU Overview of System Training

2. Agenda Foundations of Mapworks The Process Faculty/Staff Dashboard
Searching for a Student
Student Dashboard
Survey Dashboard Navigation
Search Functions
Knowledge Base
Hands-On Session: log in a faculty/staff user

3. Foundation of MapWorks

4. What is Mapworks?
Mapworks is a research-based, comprehensive, student retention and success system.
Mapworks leverages predictive analytics to identify at-risk students.

5. The 360° View

6. Mapworks Risk Indicator
Rooted in research
Over 40 predictive models
23 years of data
Customized models
40 predictive models: No campus is alike – if our standard models do not fit the data a campus presents, we will create a new model.

7. Mapworks Empowers Campus Professionals
Identify at-risk students early in the fall term to have the greatest impact on student success and retention.
Intervene with at-risk students by minimizing the time required to diagnose problems and target relevant issues.
Continuously evaluate the at-risk status of students throughout the year.
Engage students through personalized feedback.

8. Mapworks Risk Indicator Performance
Freshmen/First-Year
End of Fall Term Risk
Fall-to-Spring Persistence
1-year Retention
Fall Term GPA
Spring Term GPA
% of Students
Green
93%
86%
3.02
2.98
72%
Yellow
68%
2.42
2.41
19%
Red
73%
52%
2.25
2.24 7%
Red2
66%
51%
2.28
2.33 3%
*Note that this is national data. Each institution’s data will vary.

9. The Process

10. Why it Works: The Mapworks Process

11. Faculty/ Staff Dashboard

12. Faculty / Staff Dashboard: Navigation Bar
Has
Logo
Dashboard
Reports
Search
My Account
Help Pages
Student Search (for an individual student)

13. Dashboard

14. Dashboard: Survey Quick view of surveys Across all survey cohorts
Launch / close dates
Response rates
Sortable by Survey – all active survey cohorts will appear under 1 survey heading; this module will be updated with appropriate survey cohort and survey naming conventions

15. Dashboard: My Students
All Students (per permissions)
Risk Indicator distribution
High Priority Students
Students who are at high risk to leave and have not had contact logged in system

16. Dashboard: Top 5 Issues
Mirror the Top 5 Issues section from Our Students report
Survey & survey cohort specific
Won’t post until a majority of data has been collected
Populated after a survey closes for a survey cohort ; displays active academic year surveys / survey cohorts only; Survey with most recent close date is the default display with dropdown menu options to access other surveys/survey cohorts; Clicking on the issue will take you to a Search result (list of students to whom the issue applies) ;

17. Searching for a Student

18. Searching for a Student – Method 1
Search Box Method:
Each Mapworks page will contain a Search Box in the upper right hand corner location for you to find a student at anytime
Enter a student last name, first name, or Mapworks ID and either click on the student in the list or hit enter and you will be taken to the student profile home page

19. Searching for a Student – Method 2
Dashboard Method:
Clicking the Student Name will take you to the Student Profile Home Page
***Clicking on the Red Students will give you a list of students that you can now navigate to their student profile page by clicking on the students name in Blue.

20. Student Profile Home Page
*To access the Survey Specific Information – Navigate to the Survey Dashboard Tab located under the Activity Modules

21. Student Dashboard

22. Student Profile: Overview
Basic info
Risk Indicators
Overall Risk
Intent to Leave
Dates
Risk updated
Last viewed

23. Student Profile: Overview
Colored Circle = Risk level
Green
Yellow
Red
Red2
Colored Door = Intent to leave
Green = low intent to leave
Yellow = medium intent to leave
Red = high intent to leave
Gray = not indicated (likely haven’t taken survey)

24. Student Profile Talking Points Activity Stream Survey Dashboard
Note to trainer: Groups, Lists, and Campus Connections tabs are not current – hardcoded data that will be updated in a future release.

25. Student Profile: Talking Points
Adds any time relevant data becomes available
Offered in reverse chronological order
Based on a mix of:
Standard Profile Item(s)
Survey Response(s)
Academic Updates
Summary of Strengths & Weaknesses

26. Student Profile: Talking Points
Explain the dates associated with talking points  dates are date the information became available
Animations for “Show ALL WEAKNESSES at once” & “Show ALL STRENGTHS at once”

27. Student Profile: Activity Stream
Reverse chronological listing of Notes, Contacts, Referrals, and Appointments

28. Student Profile: Activity Stream
Activity Modules
Contacts
REFERRAL:
If the referral has been assigned to you, you will see the yellow box. Yellow box remains until you click into the referral – once you have viewed the referral once, the yellow box will disappear.
APPOINTMENT:
If you have a scheduled appointment with the individual student, you will see the yellow box until the appointment takes place.
Numbers for users on the Activity counts may not be the same. Depending on how many have been “playing” in the training site

29. Student Profile: Survey Dashboard
Success Markers
Survey responses
Factors
Institution specific questions (ISQ)
Compare between multiple surveys
Download PDF report(s)

30. Student Profile: Survey Dashboard
Includes:
Intent to Leave indicator
Success Markers
Comparison between surveys

31. Student Profile: Survey Dashboard
Includes
Individual responses
Comparison between surveys
Changes to survey response displays: survey indicator

32. Survey Dashboard

33. Survey Dashboard Tab
***The Survey Dashboard Tab contains a history of all completed student surveys. The surveys are listed in chronological order starting with the most recently taken.

34. Accessing Survey Results
*click on the survey name to access the survey results
***The Survey Dashboard Tab contains a history of all completed student surveys. The surveys are listed in chronological order starting with the most recently taken.

35. Survey Results Page
*Click on the Sub-Category under each Success Marker to access answers to individual questions

36. Student Report

37. Accessing the Student Report
*Click on the download student report to access the student specific report

38. Using the Student Report

39. Using the Student Report

40. Using the Student Report

41. Using the Student Report

42. Search functions

43. Search Types Custom Search: select attributes to create custom table.
Saved Searches: ability to save a custom search.
Shared Searches: the shared parameters of a search.

44. Custom Search Select attributes to start a new search. Attributes:
Activities
Risk level
Intent to leave
Groups
Profile
Courses
Groups – must be connected to the Group to be able to search by it

45. Custom Search Results are a product of:
Intersection between panels and unions within a single panel.
Example: Basketball team group AND Red OR Red2 risk indicator
Example: First generation college students AND gender female OR gender other AND major psychology OR major sociology

46. Mapworks
Knowledge base

47. Accessing the Knowledge Base

48. Using the Knowledge Base
User Resources
Best place for info
ISU does not use all functions
Can always call/ implementation team

49. Mapworks
Let’s Log In

50. Logging into Training Site – North State University
Log in as Chris Coordinator
Username: campus-specific extension)
Password: (insert campus-specific password)

51. Case Study #1: Robert Latham
Robert Latham Student ID: N
What are Robert’s Top Three concerns based on his most recent survey?
What are Robert’s Top Four concerns regarding Advanced Academic Behaviors?

52. Case Study #2: Thomas Liggins
Thomas Liggins Student ID: N
Did Thomas’s Financial Means improve, worsen or stay the same between the Transition One and Transition Two surveys?

53. Case Study #3: Paul Burnham
Paul Burnham Student ID: N
Academically how has Paul improved or declined over time given his survey results?

54. Case Study #4: Christian Hill
Christian Hill Student ID: N
How did Christian’s On-Campus Living situation change between the two surveys?

55. Case Study #5: Gretchen Arrowood
Gretchen Arrowood Student ID: N
Academically Speaking, where has Gretchen shown the most improvement?
Did Gretchen’s Commitment to the Institution improve, worsen or stay the same between the two surveys?

56. Contact Information for Implementation Team: Chelsey Knoespel – Kurt Earnest – Joel Hochstein –