1. Confidentiality
October 14, 2005

2. Our Challenge
Electronic communication has transformed institutions into holders of highly available information
Not all information has the same value
October 14, 2005

3. What is Confidential Information?
Public
Information intended for distribution to and viewed by the general public
Proprietary
Intellectual property of the college
Confidential
Sensitive material and personal data that is shared among a select group
Private
Information for use only by designated individuals with a need to know
October 14, 2005

4. What can you do to protect information?
Depends on sensitivity
Depends on format
October 14, 2005

5. Non-Digital Information
October 14, 2005

6. Digital Information
October 14, 2005

7. Digital Information
October 14, 2005

8. Manage Information by Sensitivity
Confidential Digital Information
Not taken off campus
Never ed
Under strong password protection
Stored in separate folders/directories
File shares with permissions
Private Digital Information
Same as confidential data plus:
Not stored in file shares
Best stored on removable media which is locked up
Don’t forget to lock your computer
October 14, 2005

9. Electronics Communication Policy
Policy guidelines on privacy, confidentiality, and security in electronic communications outlined in the Board Policy 8990
Respect privacy
Protect confidentially
Comply with applicable laws, polices, and rules
October 14, 2005

10. FERPA Protect Student Records:
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records
Applies to all schools that receive funds under an applicable program of the U.S. Department of Education
October 14, 2005

11. ECPA Electronic Communications Privacy Act of 1986
“wiretapping act" for the Internet
law enforcement would require authorization in order to tap telephone lines for content
exceptions include: consent from a party to the communication (one party in an correspondence can publish the correspondence without the permission of the other person and without incurring liability under this Act)
October 14, 2005

12. USA Patriot Act USA Patriot overrides FERPA and ECPA
Provides federal officials with authority to search business records and data
October 14, 2005

13. Thank You
October 14, 2005