1. SharePoint Adoption Through Social Collaboration
March 31, 2017
SharePoint Adoption Through Social Collaboration
#newsgator @avepoint_inc
NewsGator Technologies © 2010 – Company Confidential

2. Today’s Speakers Eric Sauve VP, Corporate Development Greg Headley
NewsGator
@esauve
Greg Headley
Enterprise Account Executive, NW Region
AvePoint
@gregheadley

3. Propelling the Future of Productivity

4. SharePoint- Vision vs. Reality
Business Nirvana
Self-service technology leads to business agility
IT Chaos
Loss of control over growth, sprawl and security

5. Growing Your SharePoint Deployment
Return on Investment
Growing Your SharePoint Deployment
Enterprise Deployments
Line of Business Applications
Collaboration
Tool
More Valuable
Content Repository
More Complex

6. Evolution of Corporate Intranets – Moving from “What” to “Who”
Static Dynamic
Network Drives
Websites
Portals
Social Business
Information Centric People Centric
Are you here?

7. Business Objectives of Any SharePoint Deployment…
High user adoption
SharePoint becomes an integral part of business processes
SharePoint becomes the central repository for the organization’s documents, information and intelligence

8. Be Careful What You Ask For!
High user adoption
More user management and complex, fragmented permissions to manage as inheritance gets broken
SharePoint becomes the central repository
Expensive SQL storage gets eaten up quickly as users upload files and retain versions
Site Collections, Sites, Lists/Libraries need to be created and managed
SharePoint becomes an integral part of the organizations business process
Uptime, reliability and performance become essential
Customizations and advanced integrations grow complex and need a process for QA and development

9. Goal for Today
Find ways to drive SharePoint adoption while…. Keeping governance and best practices in mind to manage growth and protect your SharePoint investment

10. Social for the Enterprise
Consumer Social Changing Expectations of Corp IT
Corporate = Social Business
Public = Social Media & Social Networking
Experiences
Recommendations
Connections
Advice
Share
Comment
Review
Projects
Decisions
Issues
Ideas
Proposals
Trainings
Products & Services

11. Core Social Model Security & Privacy Profiles Connections Content
Events

12. The Business Value of Social
Manage Knowledge & Discover Expertise
Improve Customer
Satisfaction
Attract & Retain Talent
Innovate New Products & Services
Relationships + Conversations + Activities
Reduce Cycle Times & Time-to-Market
Increase Employee Engagement
Enable Large Scale Transformation Initiatives
Drive Revenue &
Increase Profitability

13. Business Benefits of Social Collaboration
As social technology is being more adopted, used, measured, it becomes more and more business critical. All of your social data needs to be backed up and protected.
Source: NewsGator Client Survey at Annual User Conference

14. Desktop & Email Clients
NewsGator Social Sites 2010
Expanding the Social Capabilities of SharePoint
Solution
Packages
Idea Stream
News Stream
Spotlight
Video Stream
Mobile
Communities
Activity Stream
Microblogging
Social Sites Base
Desktop & Clients
Social Profiles
Social Insights
LOB Systems
CRM
ERP
HRIS
BPOS/SPO Delivery
On Premise
Microsoft SharePoint 2010

15. Supporting Social Initiatives
An IT Perspective
Social Collaboration Platforms…
Enhance user experience
Provide breakthrough collaboration and productivity
Capitalize on existing investments
Now with all this User Generated Content – we need…
Scalable Server, Information, and Storage architecture to support future growth
Responsible content management
Including migration strategies!
Reliable content availability
Efficient management and administration

16. This Is the World We Live In
Architect
Implement
Manage
Grow

17. Architecting Enterprise-Wide Information
Considerations
Site structuring/restructuring
Content management/classification
Content lifecycle management
Common Tools and Practices
Managed Metadata
Enterprise Keywords
Content Organizer
Content Type Hub
Retention Policies and Records Management
In terms of architecting this enterprise wide information management platform - we need to remember a few key points:
First is that taxonomy, topology, the information structure is going to be changing, and it is going to be changing on an ongoing basis. 
Your company might be going through a reorganization, where certain teams are being collapsed or certain teams are being changed. 
Your going to have challenges in terms of certain teams generating more growth than others.  
Your going to have teams that need to archive content, and teams that need to manage permission more diligently because of their ethical walls or because of their restrictions.
In doing all of this, you'll also want to take advantage of as many native SharePoint tools as possible:  things like managed metadata, enterprise keywords, content organizer, content type hubs and all your retention policies and records management are really going to go a long way to help you in this architecture and to help you in the information management sharing. 
NewsGator has amazing gifts in this field, to be able to identify the right producers and consumers in your organization.  And all of SharePoint's native capabilities are there to augment that and to really help enhance the discoverability of data -

18. Planning for Findability
Information Architecture Considerations
As SharePoint grows, content often needs to be restructured.
Common examples:
Documents between folders, libraries, and sites
Items between lists and sites
Sites between Site Collections
Promotion and demotion of sites (consolidate or expand)

19. Taxonomy, Classification, Governance
How do we classify content?
What do we do with it?
“Bottom Up”
Enterprise Keywords
“Top Down”
Managed Metadata
Content types
Workflow?
Approval?
Retention?
Restriction?

20. Enhancing Scalability with DocAve
Farm C
Accommodate global users
Quickly expose legacy data into SharePoint
Optimize global access with geo- replication
Simplify management and compliance with global policy deployment
Automate change management
Extend SharePoint storage to optimize costs and performance
Farm A
File Server
Cloud Storage
Web Front-End Servers
Application Servers
Clustered SQL Server
Storage Layer
Farm B

21. Protecting Your Investment
Monitor Health and Ensure Global Protection with DocAve
Monitor SharePoint’s health globally
Protect valuable SharePoint assets
Multiple farms
NewsGator Social Sites
Custom solutions
Workflows
Content
Security structure,
Wikis, blogs, MySites
Metadata
Simplify Restore process
Content DB
List/Library
Search Index
Folder
Web Apps
Item/Document
Site Collection
Version
Site
Metadata
Social Data
Content
Customizations
Hive
Site Definition
GAC
Solutions
Gallery
Cust. Features
SharePoint Configurations
Central Admin DB
Config DB
Externalized Data (BLOB)
System Configurations
IIS Metabase
IIS Settings
Web.Config
InetPub
Binary File (OS / SharePoint)

22. The Big Picture SharePoint NewsGator AvePoint
If you’re just here, you’re really missing out…
SharePoint
NewsGator
AvePoint
Or here…
… getting tons of business value from social collaboration…
Or here…
… enjoying simplified SharePoint management and optimized storage…
But you should be HERE! Getting the best of all worlds!

23. Q&A
#newsgator @avepoint_inc

24. Learn More
Learn more about the AvePoint & NewsGator partnership at
Download NewsGator’s 15-day Trial of Social Sites
Download DocAve to try for 30
Eric Sauve
VP, Corporate Development
NewsGator Technologies
@bkellner
Greg Headley Enterprise Account Executive
AvePoint

25. NewsGator/AvePoint Integration
Demo of AvePoint/Newsgator Integration