1. CIO Council Update: HarvardKey
9/22/2018
CIO Council Update: HarvardKey
Jason
July 27, 2015
Monday
2:15-2:50 p.m.
561 Smith Center

2. Jason Agenda Status Update Communications The Power of One
9/22/2018
Agenda
Status Update
Communications
The Power of One
Benefits of HarvardKey
Login Screen
Outstanding Questions
Jason 2

3. Status: Rollout Timeline
9/22/2018
Status: Rollout Timeline
In conjunction with Information Security, Support Services, and UC, we have reworked the HarvardKey rollout date for FAS and Central Administration:
September 22: New HarvardKey self-service account management functions available to all Alumni users — all PIN screens rebranded
November 12: HarvardKey available to FAS and Central Administration users (including GSD, GSE, HDS, HSPH, RAD)
Within 18 months, every Harvard Community user will be invited to onboard
SEPT:
Alumni
NOV:
FAS Central 3

4. Communications Our communications efforts include the following:
Work with other programs on unified communication approaches for FAS (including HarvardKey demo as part of FAS Demo Days in July and August)
Ongoing weekly “Lunch & Learn” series in July and August
Created and distributed a “Welcome to HarvardKey” video, with plans for other short videos illustrating other important HarvardKey workflows (featuring the voice of Scott Bradner!)
Created a central HarvardKey communications plan, including integrating with HAA for Alumni rollout 4

5. Spring Roadshows School Date GSD May 11 HR Focus Group June 10 GSAS
CAIT Managers
June 19
SEAS
May 20, weekly
HR Directors
July 14
HDS
May 26
FAS - DAs
Week of July 27
GSE
FAS – Faculty
Week of August 17
HSPH
May 29, July 22
IAM Open House
August 13
UHS
June 9
RAD
August 19
Campus Services
June 15, July 22
DCE
TBD
Library
July 1
Fac Affairs Deans
September 21
HLS Workflow Review: June 25
HKS Planning: June 30, Aug 26
HMS Planning: June 9
HBS Planning (HBX): June 3 5

6. The Power of One One identity for your Harvard information resources
One login name and password
One self-service location for changing your password
One service desk contact point 6

7. 9/22/2018
The Benefits
HarvardKey is a unifying credential that enables access to the Harvard Web resources you use every day using a single login name and password.
Successor to Harvard’s current PIN System
New, mobile-responsive user experience for the login screen and account management suite (looks great on tablets, too!)
Secure password (which never changes unless you decide to)
Authentication and authorization are much more nimble
Supports optional multifactor authentication
Easier onboarding and off-boarding
Supports the HUIT goal of “One Identity for Life” for any person — regardless of role — including seamless support for changes between roles, Schools, etc.
Jason 7

8. UI Preview: Login Screen
The tabs shown are for go-live and decrease over time….
Note: These sample designs do not contain final language. 8

9. Questions As we roll out HarvardKey in November …
9/22/2018
Questions
As we roll out HarvardKey in November …
Should the use of multifactor authentication be required for all users of HarvardKey?
Do we roll out to all schools in November … including HLS, HKS, HMS, and HBS without provisioning aspects, just as a replacement of their PIN credential?
Jason 9

10. IAM Summer Lunch & Learn Series
Multifactor Authentication
July 29
August 19
POI Sponsored Affiliations
July 15
August 5
Provisioning
Aug. 26
HarvardKey
July 8
Aug. 12
Sign up online for other sessions — and encourage your colleagues to attend, too!
iam.harvard.edu/lunch-and-learn 10

11. Thank you!

12. User Scenarios
Oct. 1: An alumna wants to use the alumni.harvard.edu directory
She must claim her HarvardKey by choosing a login name, verifying recovery info, and setting a password — if all data is valid, the process takes less than five minutes
If she doesn’t have an address on file, she needs to contact the Help Desk — but she can claim her HarvardKey the next day
Oct. 20: A temp is scheduled to start with the Library
One week before he starts, a person admin sets him up as a Person of Interest in MIDAS, designates a sponsor, chooses his role (Contractor) and sets his end date
A claim is to sent to the temp’s “onboarding address.” He claims his HarvardKey immediately and is ready to get to work on his first day!
Oct. 22: A Campus Services employee wants to claim a HarvardKey
Sorry! She must wait until the Central Admin rollout on November 12
Unless she’s a Harvard alumna — then she was in the Sept. 22 rollout 12

13. Architecture Model 13