1. Working the A to Z List enhance journal access in the OPAC
Janet Yanosko, Patrick Armatis

2. IUG 2005: Managing Access to E-Journals (I4, P5)
Working the A to Z List
The problem with finding journals
Context
Previous solution=lots of work
What we came up with and how we did it
Caveats
Why it’s a good solution
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

3. Finding Journals is Hard
Article databases are difficult to begin with
We don’t make it much easier by requiring multiple searches to find the source journals
Article linker for some databases
Search the catalog
Ok, now search the “Online Journals List”
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

4. How UM-Dearborn handles multiple formats for Journals
One journal, one bib record (mostly)
Decision was made long ago
Librarians feel strongly about this
Our students and faculty are used to it
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

5. IUG 2005: Managing Access to E-Journals (I4, P5)
Consequently:
Importing large sets of MARC records is…complicated
Deduplicating is a problem
Limits on staff time
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

6. Why not change—use multiple bibs for each format?
Change? What’s that? (Just kidding…sorta)
Convince librarians they’re wrong
Cost
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

7. IUG 2005: Managing Access to E-Journals (I4, P5)
Previous Solution:
Maintain “web” locations in OPAC for online access (mainly ProQuest, JSTOR)
Try to get patrons to search twice for every journal title, once in the catalog, and again in the A-Z List
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

8. IUG 2005: Managing Access to E-Journals (I4, P5)
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

9. Why this solution isn’t ideal
Screens are confusing
Time consuming for cataloging staff
Out of date quickly
Has never been comprehensive
Does not provide information about journals that do not already have records in the catalog
Duplicates work done by Serials Solutions
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

10. IUG 2005: Managing Access to E-Journals (I4, P5)
Our Solution
Looked around for a model: !
Can we do something similar in the catalog for the Journal Title level of access?
Can we quickly update all 856 fields each with slightly different links?
Article Linker: checking at the time of need
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

11. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

12. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

13. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

14. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

15. How: gather & export data
Create a list of records to which an 856 will be added
Export OCLC numbers and 245|a fields
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

16. How: manipulate data (MS Access)
Replace punctuation and non-alpha characters with URL Encoded versions (e.g., & %26)
Add generic LDR
Insert OCLC # into 001
Insert title into 245
Insert modified title into URL, replacing spaces between words in title with + signs
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

17. IUG 2005: Managing Access to E-Journals (I4, P5)
Sample record
=LDR cam La 45'0
=001 ocm
= $aIEEE design %26 test of computers
=856 4\$uhttp://search.serialssolutions.com/?V=1.0&N=100&L=BL7GJ4YV9N&S=T_M&C= IEEE+design+%26+test+of+computers$zCheck for U of M Dearborn online access
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

18. IUG 2005: Managing Access to E-Journals (I4, P5)
How: convert data
Use Terry Reese’s MarcEdit 4.5 to convert text records to MARC records
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

19. IUG 2005: Managing Access to E-Journals (I4, P5)
How: load data
Create Serials Solutions load table
Protect all fields
Match on OCLC#
Insert Serials Solutions URL
Load file into catalog
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

20. IUG 2005: Managing Access to E-Journals (I4, P5)
Gotchas
Load caused all headings to show up in heading reports
A to Z search sometimes required the word equivalent of punctuation symbols (e.g., “and” instead of “&”)
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

21. IUG 2005: Managing Access to E-Journals (I4, P5)
Gotchas
Some extra cleanup needed for titles with the same base name but different sub names
Physical Review A, B, C, D, E. 245|a for titles is simply Physical Review. A, B, C, etc is stored in subfield n. Used MS Access to list duplicate titles, then manually adjusted them
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

22. What our solution gets us
Screens are ^will be less confusing
Time consuming for cataloging staff
Out of date quickly
Has never been comprehensive
Does not provide information about journals that do not already have records in the catalog
Duplicates work done by Serials Solutions
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

23. IUG 2005: Managing Access to E-Journals (I4, P5)
Next phase
Cleaning out old info from database
856 links to specific databases, publisher sites
Check-in records, 850 holdings, database-specific web locations
Item records? We’re not sure yet.
Add physical journal holdings to Serials Solutions profile
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

24. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

25. IUG 2005: Managing Access to E-Journals (I4, P5)
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IUG 2005: Managing Access to E-Journals (I4, P5)

26. Why is this a good solution?
Patrons like it
Reduction in work for:
Serials
Reference
Systems
Can avoid changing our record structure
Inexpensive
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)

27. Why might this be good for you?
It’s fast, easy, and has low overhead
Even if you employ some other solution, putting a Serials Solutions search in the 856 for print/microfilm records is a win-win
It’s something that can be done while considering other options
9/22/2018
IUG 2005: Managing Access to E-Journals (I4, P5)