1. eCIP
AAFEPA
November 2011

2. eCIP Enhancements

3. Specialist Role
For schools in improvement or those who have elected to have improvement specialist role, you must assign that role to someone before it is part of the approval process.
The only rights this role has is for approval or non-approval. It will not be part of the approval process unless the role is assigned to at least one account in the LEA.

4. Specialist Role – Each school will now have the option of giving a user in their school system the role of Specialist. Anytime this role is active in the school system, the application will have to get approved by this user before moving to Federal Programs Approved.

6. PART III
Enhancement added when the school does not have EL students in their student population. Section III – Underneath the section III header you will now find a checkbox label “Section 3 is not required by this organization”. Checking this box will allow section III to pass validation without adding any goals. Also, checking the box will add an yellow checkmark next to the section number.

7. eCIP Document Library
Document Library – Each school will now have their own document library. This will allow users to upload Microsoft Word, Excel, PowerPoint, and PDF documents to the site.
The link is located on the left hand navigation window.

8. Add Folder
Click the add folder button to add a new folder. Enter the folder name and click “Add Folder”
Every school will have their own document library.
To access the doc lib you must have a user account associated with that school or have district administrator role.
Microsoft Documents and/or PDF files can be uploaded.

10. Add New Document
Click the add document button to add a new document.

11. Upload New Document
Type in a document name and browse for the document you wish to upload. Click Upload.

12. Training Information

13. User Accounts
Can be established through a couple of options
User request sent to District Administrator via (does not automatically create an account)
District Administrator assignment
In both instances, the district administrator will have to input information for each user request/assignment
*Do NOT create multiple accounts for the same person, but DO add multiple roles for the same person’s account if needed.

15. School Code
If there are multiple school codes because of reconfiguration or school closings, be sure your school data entry users know which school code to use.

16. Plan Type
During Open Plan Dates be sure that your schools are accessing the correct plan type.

17. Goals, Strategies, and Action Steps
Goal/Strategy/Action Step

19. WIDA Domain
WIDA Domain radio circles/Target ELP language domain(s)

20. Delete Function
Delete Button-If you have created a goal, strategy, or action step that you are not happy with DO NOT delete information in test boxes. Use the delete button. If you delete text box information, the program removes the delete button, b/c it thinks there is nothing entered to delete.

21. Part VIII Budget

22. eGap PPA and eCIP must be same
Checked during monitoring

23. Approval Process
Data User must change to Draft Completed. It is the only Role that can change the status to begin the approval process.

24. Approval Process
Enhancement for Archiving eCIP plans and supporting documents
View History Change Log has been used to document reviews/Enhancements will include a Section IX specifically for Reviews

25. Electronic Continuous Improvement Plan (eCIP)
Can be accessed at:
Contact information
Catherliene Williamson
Fran Stewart