1. THE BASICS PIONEER PLACE
FOR ORGANIZATION PROFILES
PIONEER PLACE
Follow the directions on the following
pages, click here to get to PioPlace 

2. Overview Updating organization profile Customizing organization’s page
Approving new members
Adding new members
Changing positions and permissions
Adding positions
Customizing organization’s page
Creating events
Updating pictures
Sending messages
Uploading news

3. Updating Organization Profile
UPDATES ARE THE RESPONSIBILITY OF STUDENTS, NOT THE ADVISORS
Click “Edit Profile” underneath organization’s profile picture
You can edit the Summary Description, Full Description, Contact Information and External Page Links, etc.
Click “Update” to update the changes to your organization’s page
Your profile changes have now been updated

4. Approving Members
New members can join by locating your organization on the campus site or through an invitation. You must approve these new members before they are added to the organization’s roster.

5. Approving members
Go to Roster on the left side of your organization’s page.
Click “Manage Roster” at the top of the page.
Go to the tab with a number in the parentheses: Pending or Prospective

6. Approving members: Pending Members
Pending members are those you wish to invite to your organization
Check the box to the left of each individual
Click “Resend Invitations”
A message will be sent to each individual checked. Those individuals can either accept or decline the invitation.

7. Approving Members: Prospective Members
Prospective members are those who found the organization and indicated they wanted to join
Review the users who are awaiting membership approval
Check the box next to the name of an individual and click “Approve” or “Deny” next to each individual
Confirm action
Those who have requested membership in your organization will receive a message stating whether they have been approved or denied membership

8. Adding new members From your organization’s page:
Click “Invite people” in the tab on the left side of the page
Enter the campus addresses of individuals you wish to send membership invitations
Select “member” from the drop down menu
Click “Send Invitations” when all people have been added to the list
A message will be sent to those selected which will prompt them to either accept or decline invitation

9. Change positions and permissions
From the Organizations option on the Administration page:
Locate the organization in the list
Click on the name of the organization
Go to the positions tab
The position templates that are available for this organization are listed. Click on the name of the position that you wish to edit
Update the name of the position as it will appear

10. Change positions and permissions, Con’t
Update the remaining options as appropriate:
Only assignable by administrator
Automatically approve requests
Visible on roster
Visible on CCT
Position name can not be changed
Security permissions are locked
Is active
Management access
Click “Update” when all changes have been made. Edits are now saved.

11. Adding positions
From the Organizations option on the Administration page:
Locate the organization in the list and choose name of organization
Go to the “Positions” tab and click “Create New Position”
The Positions Templates that are available for this organization are listed. Click the name of the position that best matches the new position

12. Adding positions, Con’t
Update the name of the position
Update the remaining options as appropriate:
Only assignable by administrator
Automatically approve requests
Visible on roster
Visible on CCT
Position name can not be changed
Security permissions are locked
Is active
Management access
Click “Create”
The new position has been added to your organization’s profile.

13. Customizing Organization Page
Log into your campus site
Go into your organization’s page
Go to “Manage” on the left side of the page
Click “Organization Styles”

14. Customizing Organization page Con’t
To update the font type:
Select the radio button next to the style you’d like to update the text to and click “Submit”
To update the colors:
Click the colored box and select a color from the 16 color options and click “Submit”
To update the header image:
Go to the “Organization Header Images” link under the Manage menu
Click “Add Header Image” button to select image file

15. Creating Events
Log into your campus site and go to your organization’s page.
Go to “Events” on the left side
Click on “Create Event”
Enter the Name, Location, Start Time and End Time
Enter a brief description of the event and attach a pre-approved flyer

16. Creating events con’t Specify the type of event:
Select the appropriate Category from the drop-down menu, if applicable
Specify who can RSVP for the event
Indicate if anyone is allowed to self-report attendance to this event
Include any additional information that may be required

17. Creating events con’t Click “Save”
Identify who you’d like to invite to the event by username or
Click on each User to invite, and they will be listed below
Type in the addresses of each person you’d like to invite. Click “Add Address”
Click “Send Invitations”

18. Creating Events, Con’t
Your event has been created and has been submitted to the Office of Student Living and College Engagement. Once your event has been approved, the individuals you have invited will receive an invitation to the event.

19. Updating pictures
From the Photo Gallery menu option on your organization’s page:
Update Album Information
Add photos to existing album
Remove photo
Remove album

20. Updating pictures: Album information
Update album information
Locate the album to update and click on the album itself or the linked name just below the album
Click “Edit Album” in the top-right corner
Update the name, description, and access to the phone album
Click “Save”. Your album has now been updated.

21. Updating pictures: Adding photos
Add photos to an existing album
Locate the album to update
Click on the album itself or the linked name just below the album
Click “Add Photos” in the top-right corner
Select the file(s) from a saved location and include a caption.
Click “Upload all”
You have now added photos to an existing album

22. Updating pictures: Removing photos
Locate the photo to be removed within an album
Click the red x next to the name of the picture
Confirm deletion
You have now deleted selected photo(s)

23. Updating Pictures: Removing an Album
Locate the album to be removed
Click the red x in the top-right corner of the album
Confirm deletion
You have now removed selected album(s)

24. Sending messages Log into your campus site
Go to your organization’s page
Go to Roster on the left side of the page
Click on the “Messaging” link
Click “Send Message” under the appropriate delivery method

25. Sending messages, Con’t
Create a delivery statement using the criteria lists by clicking “Edit” on each component
Enter a subject line for the message and the body of the message
Click “Send” to send the message to your indicated recipients
Your message has been sent to chosen individuals

26. Uploading News Log into your campus site
Go to your organization’s site
Go to “News” in the left navigation
Click on “Create Article”
Enter the title summary, and the full story of the article. You can use the text editing features to customize the style of the story of your article

27. Uploading news, con’t
Upload an image to be displayed with the summary in the News ticker
Specify who can view the article
Click “Save Article”
You have now added a news article to your organization’s page

28. Assistant Director of Student Living and College Engagement
Bethany Piraino
Assistant Director of Student Living and College Engagement
(315)