1. READ Act Data Collection Spring 2018
READ Act Budget Planning Survey

2. Objectives Data privacy and security
READ data collection reporting requirements
Purpose of the READ data collection
Review of budget planning survey
Budget planning survey considerations
READ collection resources

3. Data Privacy and Security

4. Data Privacy and Security
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3)

5. Data Privacy and Security
Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information

6. Data Privacy and Security
Syncplicity
CDE’s secure file sharing service of choice
Call or to gain access if you do not have it.
Exception requests must be loaded into your district’s Syncplicity folder
For questions about students or errors where you need to share PII you may add a new file to the folder

7. Reporting Requirements and Purpose of the READ Data Collection

8. READ Act Reporting Requirements
House Bill : The Colorado READ Act
Reporting Requirement
How CDE Collects
Prevalence of SRD in K – 3 students
SRD status
READ plan status
READ assessment and score
READ Data File - Implemented in 2013
Clarified for students with disabilities in 2016
Advancement information for students identified with SRD
READ Data File - Implemented in 2013, but required in 2014
READ fund usage
How funds were utilized
Number and grade level of students served
READ Data File - Implemented in 2014, but required in 2015
District budget plan
Budget Planning Survey – Implemented in 2017
Voluntary reporting of effective practices
In the planning stages to implement in fall of 2018

9. Purpose of READ Collection
The purpose of the READ collection is to collect student level data needed to fulfill statutory requirements
Data collected in READ is also used to determine the distribution of per-pupil intervention funds for students identified as having significant reading deficiencies (SRD)
The Early Literacy Fund provides districts with per-pupil intervention funds to help support programs to meet the needs of students with SRD who received services

10. Criteria for READ Collection
Each spring districts create and submit records for all K-3rd grade students enrolled at the time of data submission and 4-12th grade cohort students who are included in the READ 4-12th grade cohort from any district AND;
The Budget Planning Survey in Pipeline that asks districts to identify which of the five statutory intervention categories they intend to use in the coming budget year to support students identified as having an SRD

11. Budget Planning and Reporting Survey

12. Budget Planning Survey
CDE is required per statute to review fund usage for the following services:
Summer school literacy programs
Targeted, scientifically or evidence-based intervention services
Districts are required to submit budget planning information for the upcoming budget year to CDE prior to receiving READ Act funds in August
The READ Budget Planning Survey will consist of five, Yes or No questions that will be collected at a district level and submitted in addition to the LEP’s READ data file

13. READ Budget Planning Survey Guidance Document
READ Budget Planning Template can be found here: ne

14. Budget Planning Survey Considerations
Program reviews will take place throughout the collection so districts can submit “other” program as early as possible
If survey includes “other” program not yet reviewed by CDE and you haven’t taken advantage of an earlier submission then budget planning survey and program review materials are due to CDE 6/1
If intervention program has been reviewed in the past and not recommended for the Advisory List of program, program may not be submitted again at this time – district will need to remove program in survey prior to survey approval
All budget planning surveys must be submitted to CDE by June 15th

15. “other” program selected in budget planning survey
Pipeline submission "other" program not ever reviewed by CDE
Whitney sends request form to district for completion prior to review of program
District will submit program for review by 6/1 and CDE will review program
Pipeline Submission "other" alternative use of READ Funds
Whitney sends request form to district for completion providing more explanation
CDE reviews request form and either approves or denies request
Pipeline submission “other” supplemental program listed as intervention
CDE will reach out to district to request information on how supplemental program is being used
CDE will either approve or deny request to use supplemental program as an intervention

16. READ Collection Resources
READ Collection resources can be found at:
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone: