1. Project Kick Off Meeting July 24, 2007
Coolview
Project Kick Off Meeting
July 24, 2007

2. What is Coolview? Project that needs a better name
The replacement\enhancement of two critical services
OPAC (HIP no long primary customer presentation)
Database searching – enabling a more robust federated search

3. Why Change Existing deficiencies of significant impact
Unable to search multiple database resources
Unable to easily search and use the existing database resources and the catalog
Lack of basic customer friendly functionality
no spell check
no relevancy ranking
confusing and ineffective search mechanism (avoid the huh factor)
????????????

4. Team Makeup Gem Stone-Logan
Installation and integration with Horizon and HIP
Cameron Duff
Installation and integration with database vendors
Susan Staples
Project and vendor mgmnt
Eric Ewing
Staff training
Kelli Johnson
Public communication and training
Jamie Lowen
Design input, staff liason
Clara
Awareness of data accuracy
Mike Barger
Server and technical support
GMAN/Rocketjones
Integration with existing web site (look and feel)
Janine Reid
Project sponsor, provide authorization and final approval

5. Change to What? Sirsi upgrade (when and what)? Opensource?
Aquabrowser – emerged as clear direction, truly no other unless switch ILS

6. Project Scope Deliverables (when is this called complete)
Project measures of success
Project risks
Assumptions
Feedback?

7. Aquabroswer
Let’s take a look

8. Scope – Team Feedback
Feeback
Additions/edits/comments……

9. Timeline July/Early August August Sept October November Nov/Dec
finalize contract
Push for mid/late Sept implementation
August
Setup infrastructure
Procure and install server
Sept
Initiate installation
October
Complete installation
Testing and refinement
November
Staff orientation
Nov/Dec
Go live for public

10. Timeline – Team Feedback
Comments/changes needed to timeline?

11. Meeting Deliverables Met?
confirmed project team members and how project impacts them
have an awareness of what the project is about
drafted the project scope
developed a rough project schedule

12. Next Steps Pull together Target Final contract Vendor references
Legal review?
Target
contract signed by end of July