1. Mount Aloysius College
SD inSITE Training
Mount Aloysius College

2. Topics Introduction How to get connected Logging in for the first time
Viewing pay stubs and attendance summary information
Entering time
Reviewing time
Requesting time off
Miscellaneous
For supervisors
Approving time
Approving time off requests

3. How to get connected http://mtaloy.sdinsite.net Of note
There is no “www” in the address
You can get to this site from anywhere if necessary

4. Logging in the first time
Username
The first part of your address
Username is “bdoe”
Password
Last name + last 4 of your Social Security Number
Omit any non-alpha characters or spaces
“doe1234”
Passwords in inSITE are caSe SenSItIve, usernames are not
The first time you log in you will be asked to set your password.
Enter your current password “doe1234”
Enter your desired password twice
Cannot be doe1234
Cannot be your username
Must be more than 8 characters in length

5. What you can do in the system
View pay stub and attendance summary information
Enter time
Review entered time for a pay period (past, present or future)
Make requests for time off
Additionally, Supervisors can
Review & approve time and labor allocation details
Review and approve time off requests

6. Pay stubs and Attendance detail
This is the default page when you log into the system
To view pay stubs:
Login
Click the “Pay stubs & Attendance” menu item
The “Attendance” tab will default
To view pay stubs, click on the “Pay stubs” tab
The button at the top of the tab will open the most recent pay stub
Click the document icon in the “Pay stub” column below to view the pay stub for the pay date for which you are searching
You can search for pay stubs using the search box or page to older pay stubs using the buttons in the bottom right corner
To view attendance details
Click the “Attendance” tab
Your current attendance balances will be visible on this tab

7. Non-Exempt (Hourly) - Time Entry
Click on “Enter Time” in the menu bar
Select the week you need to enter time for and click “Enter Time”
Pay period weeks start on a Sunday – Pick the week for which you wish to enter time
Left & Right arrow buttons move you back and forward in weeks
Default is to enter one week at a time not showing weekends
Change to two weeks at a time or display weekends using the Additional Options section
This can be done
Daily
End of the week
Start of following week
Needs completed by the following MONDAY at 9:00 AM - NO EXCEPTIONS!
If a holiday falls on a Monday that electronic time sheets are due, they must be completed by 9:00 AM on the previous FRIDAY
This will ensure timely processing by the payroll department

8. Non-Exempt (Hourly) - Time Entry
In the time sheet
Enter work code, in & out time for morning
Enter work code, in & out time for afternoon
Enter comments (optional)
Add two additional lines for each day of the week using the button
Quick options
Enter Monday then use the button to fill out remaining days
If schedules are loaded, use the button to fill based on schedule
(This option is only available to a limited number of departments)
Make edits as needed
Click the “+ Add these entries” button to save

9. Work Codes Regular Unpaid Other Holiday PTO Special Work Comp
Regular hours worked
Overtime will be calculated automatically if applicable
Unpaid
Time worked that is unpaid
Other
Snow delays, cancellations
Holiday PTO
Paid time off (PTO) holidays
Special
Only used by Maintenance and Security
Work Comp

10. Non-Exempt (Hourly) - Time Entry
Entered time will appear at the top of the screen for the week
Can be reviewed
Can be deleted
(Hint: Delete and re-enter! Do not just change numbers!)
Can view the status of the entry
Entered: You have made the entry
Approved: Your supervisor has reviewed and approved the entry. At this point, you can view but not make any changes.
Rejected: Your supervisor has reviewed and rejected the entry
You should get a notice as to why but you need to communicate with your supervisor to find out details
Exported: Sent to payroll for processing. Again, you can view but not make any changes.

11. Making Regular Time Off Requests
Click “Request Time Off” in the menu bar
Review available Benefits on the “Current” tab
To make a request
Click the “Requests” tab
Enter the date or range of dates the request covers & click “Next step >”
Select the benefit you want to use for this request & click “Next step >”
Enter the number of hours you are requesting & click “Next step >”
If this request is for multiple days enter the number of hours per day you are requesting, not the number of hours for the entire request
If the request is for multiple days which crosses weeks, weekends auto populate
Enter comments that get sent to your supervisor & click “Submit request >”
To delete a request that has not been approved
Click the “Current” tab
Click the “Delete” button for the request you want to delete in the Open Requests
To edit a request that has already been approved
Click on “Enter Time” tab
Select the week for which you have requested the time by using the Left and Right arrow buttons
Click “Enter Time >”
This will bring up your Existing Entries at the top of the screen
To submit a change request to your supervisor, click the edit button to the left of the entry, make changes and hit “Submit >”

12. Review Time Off History
Click “Request Time Off” in the menu bar
Click “History Tab”
Click “Benefits dated 2014” section
Lists all previous time off requests and their status

13. Requests for Special Time Off
Upon login, select “Request Time Off” in the menu bar
To make a request
Click the “Requests” tab
Enter the date or range of dates the request covers & click “Next step >”
Select the benefit you want to use for this request & click “Next step >”
Jury Duty or Bereavement
Enter the number of hours you are requesting & click “Next step >”
If this request is for multiple days enter the number of hours per day you are requesting, not the number of hours for the entire request
Enter comments that get sent to your supervisor & click “Submit request >”
Note: Comments required for some work codes

14. Reviewing entered time
Only specific users will have this screen
Click “Review Time” in the menu bar
The Review Time screen defaults to the current pay period
Move through pay periods with the left and right arrow buttons
The Review Time screen lists
Entry status
Date
Amount/Hours
Work code
Entries can be edited using the button
Entries can be deleted using the button
To see/edit/add comments click the button
Use the Legend at the bottom to understand the status symbols

15. Supervisors: Approving Time
Click “Approve Time” in the menu bar
Select the pay period to review time in & Click “Select this pay period >”
Review the overview list then click “Start approvals >”
You can also pick a single user if necessary
For each user you supervise
Review the details for each user
Reject entries by checking off the Reject checkbox
All rejected entries require comments back to the user
Edit any entry by clicking the Edit
All edits require comments back to the user
A message is sent back to the user of all rejections and edits
Switch the Action toggle to Approve and Click
Process to Approve and return to the Overview
Process and Next to Approve and move to the next person in your list
Cancel to return to the overview list (and not approve)
Recommendation: Approve Time Weekly, not Daily
Time needs to be approved by MONDAY at 9:00 AM NO EXCEPTIONS!
When a holiday falls on a Monday that electronic time sheets are due, time must be approved by 9:00 AM on the previous FRIDAY

16. Supervisors: Approving Time Off
Click “Approve Time Off” in the menu bar
Review the list of supervised users
For any user with an open request click the user to get to the details
Review the request details
Check the date, requested hours and type of request
Hover over Type of request for comments
Click the date of the request to see a list of other users that have requested the same date off
To Hold the request switch the Action toggle to Hold and enter comments
Requests put on hold are saved and can be approved at a later time
To Approve the request switch the Action toggle to Approve
Approved requests are automatically entered on the user’s time sheet
To Reject the request switch the Action toggle to Reject and enter comments
To complete the process click the “Process request >“ button

17. Supervisors: Entering Student Time
Click “Student Time” in the menu bar
Select a student from the drop down list to enter time for
Select a date to enter time for
Click the “Enter Student Time >” button
For the student/date selected pick a
Department
Location
Work code
Enter the number of hours worked
1 hour = 1,
2 hours 30 minutes = 2.50
Total time for day & week should increment
Click “Save and Submit >”
View entered time – click “Enter time for next day” if necessary

18. Supervisors: Entering Student Time
If entered time needs edited
Select a student from the drop down list to edit time for
Select a date to edit time for
Click the “Enter Student Time >” button
Make the necessary edits making sure to click the green check button after each edit has been made

19. Supervisors: Entering Student Time
Students will be responsible for reviewing time
They will see all time entered for them regardless of who entered
Will need to be done prior to payroll, after the end of the pay period

20. Miscellaneous
Click “Logout” in the menu bar when you are finished in inSITE
The system will automatically log you out if you are inactive for more than 20 minutes
You can save the site as a favorite/bookmark
To get help
Contact your Supervisor
Contact Payroll
Contact Human Resources with questions regarding supervisor and alternate supervisor lists