1. Data Pipeline Town Hall August 24th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
Summer Calendar Reminder
Directory
RITS
Student October
Special Education Discipline
Special Education End of Year
Kindergarten Readiness
Student End of Year
Teacher Student Data Link (TSDL)

8. System Maintenance
Scheduled System Maintenance: Tuesday evening September 5th, 5pm through 7am .
All applications accessed through the IDM/Pipeline systems will be unavailable during this time.

9. Open Collections in Data Pipeline

10. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 10

11. Open Data Pipeline Collections
9/22/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Closes 8/25/2017)
Student End of Year for (Initial Submission 9/14/2017)
Special Education Discipline (Closes 8/23/2017)
Special Education End of Year (Closes 10/5/2017)
Coming Soon
IEP Interchange for (Opens 9/1/2017)
Student October (Opens 9/6/2017) 11

12. Summer Calendar

13. Summer Calendar This is the last week of Town hall in August
Next town hall will be on September 7th and town hall will resume meeting weekly after

14. Directory

15. Directory
Charter Management Organizations (CMO)/Education Management Organizations (EMO)
The Schools of Choice unit is beginning to contact Charter Schools to let them know that they will need to contact their Directory Respondents with Charter information on CMO/EMOs.
CDE will have the fields available soon for the Directory Respondents to put in the information.
CMO/EMO information is required for EdFacts submission to the Feds.
More information to come in future Town Halls and Directory s once this the fields are ready in the Directory.

16. RITS

17. RITS
GOOD NEWS! An enhancement has been added to RITS so that when an update is made to an existing record in RITS Web the school will no longer default to the first school in the alphabetical drop down list. This means that LEAs will no longer also have to recheck the school field as that field will stay the same when the record is updated.
Most schools across the state are now in session. That being said, RITS cases in review have really ticked up the past couple of weeks. It may take a few days to review so plan accordingly if you need numbers for testing etc.
Please be sure to follow the RITS Guidance on the RITS page to expedite getting SASIDS.
There is a scheduled RITS training for Wednesday, August 30th from 2:30 to 4:00 p.m.
RITS Contact: Genevieve Hale at

18. RITS
The training webinar will be geared towards new RITS respondents however, those who need a refresher can also participate. 
The first hour will cover topics such as RITS Web, RITS Match Tool, and RITS Batch.  Common questions will be addressed as well as where to find helpful materials on CDE’s Website. 
The final half hour will be open for questions that participants have. 
The call in number and webinar address are as follows:
Call in at: 
There is no need to RSVP for the training. 
RITS Contact: Genevieve Hale at

19. Student October

20. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student Interchange
Student Interchange is Open
Please me if you have any trouble with the interchange
Reports
English Learner Historical Reporting (changed)
Reflects the changes in EL reporting
English Learner Historical Reporting by District (new)
Includes all EL students in a district and one year of history
Migrant Student List
List of all students currently reported as Migrant by CDE Migrant Office
Student October
Snapshot Opens: Wednesday, September 6th, 2017
Count Day: Monday, October 2nd, 2017
Morgan Holmgren – –

21. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Trainings
Regular Training
Tuesday August 22 – 10am-11am
Wednesday August 30 – 1pm-2pm
Wednesday September 13 – 9am-10am
First Year Respondent Training
Thursday August 31 – 1pm-2:30pm
Office Hours will return this year starting on September 22nd
Link:
Phone:
Morgan Holmgren – –

22. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student October Snapshot File Update:
COAlt Assessment flag added to snapshot
Already in the DEM file
Please make sure this field is up to date for October Count
Morgan Holmgren – –

23. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
FAST October Resource Guide
Available on FAST website
Districts Requesting Waivers or Alternate Count Day
CDE will allow districts to apply for a Free and Reduced Lunch Waiver again this year if the count day falls outside of the first 30 school days of the year.
Districts may also request an alternate count day from the School Finance division.
Requests must be received in writing by
September 15, 2017
Send Requests to:
Aaron Oberg, School Finance Director
Morgan Holmgren – –

24. Student October
More Information on Student Interchange and October
Student Interchange Website:
Student October Website:
Questions
Contact Information:
Morgan Holmgren

25. Special Education Discipline

26. Important Dates to Remember
9/22/2018
Important Dates to Remember
Monday, April 3rd
Discipline Interchange officially open
Monday, May 8th
Date by which the interchanges files must be uploaded: DISCIPLINE/IEP/STUDENT
Thursday, June 8th
Date by which the Admin Unit must generate a snapshot.
Thursday, June 22nd
Date by which 90% of total record count must be included in Discipline Action file
Wednesday, July 12th
Date by which all Discipline Action Interchange errors must be resolved ALL DISTRICTS MET THE DEADLINE!
Tuesday, August 15th
Date by which you must have generated a Complete Snapshot. All data records are included, Interchange & Snapshot Errors resolved
Wednesday, August 16th – Wednesday, August 23rd
Report Review Week. Districts need to be available to make any changes Admin Units deem necessary.
Wednesday, August 23rd
Final Data Approval and Report Submission
Kristi Gleason – –

27. Roles and Responsibilities
9/22/2018
Roles and Responsibilities
DISTRICTS Responsible for submitting valid and reliable data on students with disabilities with discipline incidences and actions.
ADMINISTRATIVE UNITS Responsible for the Approval and submission of the Special Education Discipline Data Collection.
SPECIAL EDUCATION DIRECTORS
(in conjunction with Superintendents, Principals, Other School Personnel)
Responsible for the overall collection and the authorization of reports.
CDE supports the collaborative efforts.
Collaboration
Kristi Gleason – –

28. Interchanges that make up the Special Education Discipline Snapshot
Discipline Action
Discipline Data
Student Demographics
Demographics
Student School Association
Grades
IEP Participation
Primary Disability
Special education discipline
Kristi Gleason – –

29. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620
A Look Back
We introduced new reports
DISTRICTS
ADMINISTRATIVE UNIT
Superintendent Sign-Off Form
Special Education Director’s Asked for assurances what they were signing off on was valid and reliable data from the schools.
School Discipline and Attendance and Special Education Discipline Comparison Report
Special Education Discipline and End-of-Year Expulsion Comparison Report 29
Kristi Gleason – –

30. Finalizing the Collection
Two Part Process
Administrative Units will upload required reports to the Data Management System on August 23
Administrative Unit respondents with the SPI approval role will submit data to the data pipeline on August 23.
Reports and Data Submittal may occur anytime during the report review phase between August 16th and August 23rd.
Kristi Gleason – –

31. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620

32. Assistance Needed?
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason Collection Lead
Lindsey Heitman
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you

33. Special Education End of Year

34. Special Education EOY – What’s Left?
9/22/2018
Exception requests due
ALL ERRORS RESOLVED!
Initial Report Review
Clear up duplicate records
Final Report Review
*Final Special Education EOY Snapshot submission due by Thursday, October 5
Special Education EOY - Lindsey Heitman -

35. Special Education EOY – Upcoming Webinars
Special Education Reports Webinar:
Tuesday, September 12 from 10:30 – 11:30
Login Information:
Call-in number:
* will be sent with more information prior to webinar!
Special Education EOY - Lindsey Heitman - (303)

36. Special Education End of Year – Missing Records
Missing Snapshot Records Report-check it out!
Identify records missing from snapshot due to:
Interchange errors
Criteria issues such as excluded PAI codes or mismatched sasids or lasids
Records missing from either Child or Participation file
(Many missing records will trigger the SY108 error if reported last year)
Special Education EOY - Lindsey Heitman - (303)

37. Special Education End of Year: Missing Records
Other places you can find the list of missing records:
500 level Warnings on your summary and detail error reports
Special Education/File Extract Download

38. Special Education EOY – What’s New?
2 new Cognos Reports that list records also being reported by another AU (on same dates)
Consistent with records triggering the SY260 Warning
Duplicate Students Without Exit Date or Exit Code
Duplicate Students – Basis of Exit
Found under Cognos Reports/Special Education EOY
Lists the other AU reporting the student too
Run Special Education EOY Contact list for contact information - Cognos Reports/Special Education EOY
Special Education EOY - Lindsey Heitman - (303)

39. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s
Collection Resources
Special Education IEP Interchange:
Special Education EOY Snapshot: 39

40. Kindergarten Readiness

41. Overview of Kindergarten School Readiness Data Reporting
9/22/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample table.

42. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

43. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window for school readiness, which is the first 60 calendar days of the school year as required by HB
Various assessment tools have been approved by the State Board and are available for use: GOLD® by Teaching Strategies, HighScope Child Observation Record (COR), and DRDP-K.
For districts using GOLD®:
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
Teaching Strategies is developing a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report will be available in the early Fall.
Please note that some districts have obtained state board approved waivers; however, this is a waiver from the assessment tool and not the collection.
The Kindergarten School Readiness (KSR) collection will be open from mid October to mid December.
Districts may also use the reduced-item set of objectives and dimensions to complete the KEA.
NOTE: Some districts have obtained state board approved waivers from using these assessment tools; however, the waiver is from the assessment tool and not from the collection.

44. Sample School Readiness Report
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

45. Kindergarten School Readiness (KSR) Updates
How will the school readiness contacts and data respondents connect?
If you would like assistance connecting with your district’s school readiness contact, please me
It will be up to the district to decide who will be submitting the data in Data Pipeline- whether that be the data respondent or the school readiness contact.
The reason for connecting with the school readiness contacts is that this role should have access to the report in GOLD®, for those districts using GOLD®.
For districts that are using Teaching Strategies, we understand that Teaching Strategies may be a new thing for many of you. However, it shouldn’t be new for your school readiness contact.

46. Kindergarten School Readiness (KSR) Updates (continued)
Can Teaching Strategies upload data straight to CDE?
No. The State Board of Education entered into an MOU with Teaching Strategies which disallows Teaching Strategies from providing CDE with direct access to the data. Districts must upload data to CDE.
Will trainings be offered?
Report Product Demo 9/5 at 4pm (targeted at GOLD® users):
Full walk-through webinar 10/4 at 4pm
For more information, please view the School Readiness Updated Webinar from May 22, 2017 on Kindergarten School Readiness:
Assessment Menu (~11:35)
Assessment Implementation (16:42-20:09)
Data Collection (26:46-35:05)
Note: If there are other aspects that you would like training on or would like information on that is not readily accessible, please don’t hesitate to contact me.

47. Timeline Goals for August Goals for September Goals for October
If not yet completed, please assign KSR-APPROVER role in IdM
CDE will follow up with districts who have not assigned the KSR- APPROVER role in IdM
Mark down training dates as they are released via , in town halls, and on our website
Goals for September
Report Product Demo 9/5 at 4pm (targeted at GOLD® users):
Weekly s will begin around mid-September for those assigned to the collection (about one month prior to the collection opening)
Goals for October
Attend training on 10/4 at 4pm, if interested
Anticipated date of collection opening on 10/11

48. Further Information Additional information can be found at:
The Data Pipeline website: schoolreadiness
The School Readiness website: ent
Look under “School Readiness Data Collection”
May need to scroll- bottom half of the webpage
Most updated file layout can be found here
If you have any other questions or concerns, please me. I would love to know what questions are on your mind.
NOTE: The file layout has been updated and posted to our website- the ONLY change was putting the district-level report on the same tab as the school-level report, since only one file will be submitted through Data Pipeline.

49. Contact Emily Kielmeyer School Readiness & P-3 Program Manager
9/22/2018
Contact
Emily Kielmeyer
School Readiness & P-3 Program Manager
Tara Rhodes
Early Learning Business Analyst 49

50. Student End of Year

51. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
We’re less than a month away from the submission deadline! Please have an error free snapshot before September 14th and submit the snapshot through the Status Dashboard Screen
Students have until August 31st to complete graduation requirements for the school year. The HSED completer list will also be updated at that time
Duncan will be in the office this afternoon. Please don’t hesitate to reach out with questions on this collection!

52. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
If you have an error free snapshot, please use this time to review your Cognos reports:
Student Profile -> Students Missing from IEP Interchange
The SPED student column in the End of Year snapshot is pulled from your IEP Interchange file. Please contact your AU if you have students missing from the IEP Interchange.
Student Profile -> Homeless Detail Report
Review this with staff responsible for Mckinney-Vento grant distribution
Student End of Year
EOY Student Dropout List
EOY Student List - Students from Current AYG
Rate reports are not final until December. Please use for validation purposes only at this time

53. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
Don’t forget some Cognos reports now default to the school year and the file upload option also defaults to
You’ll get an with 0 records loaded for Interchange files you load to the incorrect school year
If you get an error with “No Data Found” please make sure that you’re reviewing the school year or the Anticipated Year of Graduation 2017
The Student End of Year Cross LEA Training (2016) Webinar is available if you’d like to review the next stage of the collection.

54. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call

55. Teacher Student Data Link

56. TSDL Reminder DEADLINE IS TOMORROW- AUGUST 25th!
All course codes mapped to SCED codes
reported local course code must match exactly the local course code mapped
Course Enrollment and Course Instructor files uploaded and error free
Snapshot created and error free 56

57. Additional Information
Snapshot Error
Course Completion Status cannot be reported as 0 for Currently Enrolled since the school year has ended
No other errors/edits at the snapshot level
Student Discrepancy Report – shows all students reported in the Student Interchange files regardless of entry/exit dates 57

58. 2016-17 Finalizing Steps – LEA Approver Role
Ensure all data reported is accurate and can be finalized by reviewing appropriate reports
Log into Pipeline, select “Teacher Student Data Link” tab on the left
Choose “Status Dashboard”
Select ‘TSDL Snapshot’; school year and LEA, then click “Submit”
Click on “Submit to CDE” to finalize

59. Contact Information
Annette Severson
It is the last week of the collection, so please be patient. I will respond as quickly as I can to assist you!

60. Thank you for joining us today!
Next Town Hall:
Thursday, September 7th, a.m.-10 a.m.