1. AIS Edge
November 19, 2007

2. Goals for the Morning Session
To enable teachers to make changes to students’ AIS immediately
To provide a refresher as to what AIS are according to our district plan
Review mandated notification (office will generate all letters)
Review how to enter and exit AIS students following the established criteria
Product outcomes for the morning:
Accurate data
Entering progress notes for individual students
Directly entering or exiting students in AIS Edge based on assessments
Monitor with support every five weeks

3. 8:00 – 11:30 Agenda Review the district AIS policy
Meet in small groups to review policy
Clarify mandatory parent notification procedures
Individually review current data in the system for accuracy of your class list
In the High School, guidance counselors will assist the discussion to help overcome the scheduling difficulties
Update your students’ AIS records to make your class list accurate
Product from this session:
Accurate AIS class list based on my building’s entry and exit criteria

4. Possibly helpful Table of Contents for this PPT
How to get into AIS Edge – slide #5
How to view the AIS Policy – slide #6
How to find your class list – slide #10
How to change an existing student record – starts on slide #21
How to end a student – slide #37
How to find and enter a new student – starts on slide #42

5. Getting Started
Log into Clear Track from the district web site

6. Getting Started
Click on the green “View AIS Policy” button

7. Getting Started
Review the district AIS policy –Meet in small groups to review policy
Clarify mandatory parent notification procedures
Parents need to be notified when students enter or exit AIS
Parents need to be notified if there are changes to the student’s service

8. Go back to “Main Menu” by closing the AIS Policy window button

9. Before we start changing information, a couple of important points. . .
This program is not a Windows program and does not have a similar interface
There is NO back button
There is no “edit – undo” button
If you delete something, it is gone.

10. Getting Started
Click on “AIS Class List”

11. Getting Started
Click on the green “Reset Form” button OR Make sure the year is set to You should only have to do this once.

12. Next, make sure the “Active” box is checked next to “Intervention Status.” This shows you the students who are currently assigned to you. (Clicking “both” shows you all the students you’ve had during this school year.)

13. Elementary Teachers Students are listed by case manager
Case manager is the teacher to whom the student is assigned (homeroom), but not necessarily the one who provides the service

14. Middle School
Middle School students are listed by the teacher who is their service provider and the classroom teacher should be listed first

15. High School
High School students are listed by the teacher who is their service provider
Guidance counselor is listed as “Case Manager”
Classroom teacher is listed as the second provider

16. Click on the down arrow
A list of all district providers will come up

17. Find your name. If you type the first letter of your last name, the window will scroll down automatically.
Click on the box with your name in it
Click on “Save” in the upper left corner

18. Click on the purple blinking “Refresh Browse” box

19. Names of students you service are listed for you to review and update.
Click on the “hide criteria” button to see more of your list
Click on the “View All” button if you have more than one page of students

20. You should see something like this
You should see something like this. Notice the pencil in front of each student’s name.

21. To CHANGE Info on a Student
Click on the pencil in front of their name

22. The individual record for one student and one subject will come up

23. Make the changes you need to:
Intervention –click the down arrow and a window will come up with your choices
What you choose depends on your building AIS plan

24. Make the changes you need to
Start Date –click the calendar button and choose a start date
Intensity – choose high, moderate, or low (low=monitor)

25. Make the changes you need to
Duration – how often the student is seen
Degree – how the student is grouped for AIS
Schedule – when student is seen

26. Make the changes you need to
Standard Area – subject
Entry Criteria – you may choose as many as you like, but will have to give evidence for up to 3

27. If your assessment measure is a NYS test, click on “Load Existing Test Data”

28. If the test is listed there, click on the button in front of it
If the test is listed there, click on the button in front of it. It will automatically load the data for you. If not, you’ll have to enter it manually.

29. If you need to enter the assessment data manually
Assessment Measure-click on the down arrow next to “Assessment Measure 1”
A list of state and district assessments will come up

30. You probably want to check on either “State Tests Only” or “Districtwide Assessments” to focus your search

31. Click on the type of assessment you are recording

32. Add other information – date (use calendar), test score, and standard met (use down arrow - only if a state test – if local assessment, leave blank)

33. Repeat this process for each assessment you are reporting (up to 3 assessments)
Fill out “Service Provider” and/or “Case Manager” fields using the down arrows and pop-up menus.

34. Click on the first letter of the last name, and click the gray box to select

35. Use down arrows to choose the school, location of the AIS service, and funding.
Ask your administrator what to choose for funding

36. OPTIONAL - Use the drop down menu to choose a 1st Quarter Progress comment and/or add comments of your own in the box. This information is for the student’s next teacher and not available to parents.

37. If you need to END a student’s service, scroll all the way to the bottom of the page

38. Enter information for the following fields either manually or by using the gray “load existing test data” button:
Exit Assessment (up to 3 measures)
Date of the assessment
Exit score
Exit standard met (only if NYS test)
Exit criteria
This is a long list and there is no easy way to get this info till you know what you’re looking for. When you know what you’re looking for, you can type the first letter of the line you want and it will scroll down to that point.
Date service ended
(Screen shot on next page)

40. After you make all the changes you need to, go to the top of the screen and click on SAVE!

41. You should be back to your class list
Now you can choose another student, OR
If you need to add a student to your AIS list;
Click on “Main Menu”

42. To Find a Student You Need to Add to your AIS list….
From the Main Menu, click on AIS

43. If you know the student’s ID#, enter it and click enter (This is one time the enter key works!)
If not, click on “list”

44. The “active” box should be checked
The “AIS Student” box should be unchecked
Type a few letters of the student’s last name in the “last name begins with” box
Then click the blinking purple “Refresh Browse” button

45. Click on the student you want

46. This shows you the student’s current AIS records
Buttons from the “Status” row show you other interventions the student has had

47. Very Helpful Hint To set your personal options, click on “AIS Options”
This allows you to set the options that remain the same when adding students

48. Change any field where the information stays the same for several students.
Use the down arrow buttons where indicated
Click “SAVE” when done

49. Click on “Create AIS”

50. All of the info that you saved in AIS Options should be filled in for you!

51. You’ll need to put in the Assessment Info and whatever other fields were not pre-set
You can use the directions for changing a student previously shown in this PPT (starts on Slide #20)
Click “SAVE” when done

52. Clicking “Save” takes you back to the same student’s records
To get a new student, enter the student ID or click on List and type in a new last name

53. Notes
AIS Edge is updated from SASI every month, so student information should be current
If it isn’t, inform your administrator
Reports will be generated to keep track of students’ AIS changes
High School Guidance will run a report once a week based on entry and exit information
MS will run a report every five weeks
Elementary will run a report every ten weeks

54. Things to work on today:
Make sure that students are listed appropriately by the teacher who is providing the service
Services being provided are correct
Assessment scores are included in student information
Enter progress notes on select students
How to load NYS test data
How to load local test data

55. Survey on the staff development will be available on web site following the sessions