1. HCS Laptop Selection Heather Bender & Rhonda Childress
Networked Learning and Information Technology
April 5, 2018

2. Laptop Review Timeline
October 2017:
Multiple meetings to review successes and challenges of our initial deployment
Networked Learning and IT compiled desired laptop specifications
Issued Requests for Proposals
November 2017:
Hosted meetings with vendors
Narrowed search to laptops Or Chromebook
Tested and piloted devices
December 2017
Continued to test and pilot laptops
January 2018
Surveyed pilot review and solicitation of final pricing
February/March 2018
Final pricing discussed and reviewed
April 2018
Presentation to HCS Board members
Final contract considered for final consideration

3. Laptop Selection Criteria
Criteria for selection of new laptop:
Supports HCS Curriculum
Weight
Touch screen
Battery life
Durability (screen, ease of battery removal, hinges)
Cost
Management
Lenovo N e Chromebook

4. HCS Survey Results
90% of student responding – first experience with a Chromebook
81% of students responding – Chromebook was easy to use
Majority of the responses to ‘significant difference in Chromebook and current Windows laptop’:
- lighter, thinner and easier to use
- faster start up
100% of teachers responding ranked battery life #1 highest importance
50% of teachers responding ranked durability and weight as #2 highest importance

5. HCS Survey Results
Concerns:
Student main concerns of no hard drive and not familiar with the platform, and the different feel of the keyboard.
Teacher concerns with connectivity and interactivity with projection devices and interactive boards.

6. HCS Laptop Selection Grades 3-8
Lenovo 300E Chromebooks: Chromebooks will be leased for grades 3-8 and for all HCS Certified School Staff. Each laptop will have a protective cover that will need to remain on at all times.
Offline Textbooks: Digital curriculum that is in PDF format will be available to download via Google Drive.
Laptop Usage Fee: Schools are responsible for collecting a one-time usage cost from all HCS students in grades 3-8. The cost is $35 per student.
Accidental Damage Protection: HCS will purchase a three-year ADP plan to cover all warranty repairs and accidental damage.

7. HCS Laptop Selection Grades 9-12
Current Lenovo 11E: All current 8th-11th grade students will continue using their current Lenovo laptop for school year HCS will reimage grade 8 laptops with the high school offline content during summer 2018.
Summer Collection: HCS will still collect the laptops for high school students and store them in the eBook room for the summer. No imaging will be required for grades 9-11.
No usage fee will be charged for high school student in SY

8. HCS Technology Device Cost 2018-2019
Chromebook Cost
Lenovo Proposal for Huntsville City Schools
Description
Unit Price
Unit count
Total
Total Device
Lenovo Chrome (N23/300e)
$225
14,000
$3,150,000.00
Google Management Console
$26
$364,000.00
3 year ADP + Staymobile Case
$52
$728,000.00
Chromebook Services (installation)
$0.00
Total new Chromebook
$303
$4,242,000.00
Lease to come at a later date.

9. HCS Technology Device Cost 2018-2019
Lenovo 11e
Cost
Unit Count
Current 11e Yoga Windows
$130.00
10,000
$1,300,000.00
Lease to come at a later date.