1. Leadership Teams: General Guidelines & Suggestions
Center on PBIS
February 2006

2. Basic Meeting Structure
Verified
Need
Planning
Purpose &
Outcomes
Operations
Summary of
Outcomes &
Agreements
Follow-up
& Evaluation
Content
Decisions &
Outcomes
Before
During
After

3. Preparing for meeting Specify purpose/outcome Invite key members
Make contact with key members
Prepare agenda
Prepare materials
Anticipate & precorrect for roadblocks/speedbumps

4. Conducting meeting State/restate purpose & expected outcomes
Provide advance organizer
Assign roles/responsibilities
State/restate “rules” & agreements for conducting meeting

5. Review purpose/outcomes frequently
Evaluate whether outcome achieved
Monitor adequacy of progress toward outcome
Encourage progress & participation
Specify action plan (who, where, when, etc.)
Provide frequent acknowledgements
Schedule/plan for next meeting

6. Following-up after meeting
Check/follow-up with key players
Provide appropriate acknowledgements
Complete responsibilities by deadlines
Assess impact
Prepare for next meeting

7. Meeting Agreements & Routines
Solving problems & resolving conflicts
Achieving agreements & making decisions
Specifying measurable outcomes
Setting/modifying agenda & minutes/record
Establishing roles/responsibilities
leader/facilitator, recorder, reporter, etc.
Providing opportunities for participation/ contributions

8. Supporting Social Competence &
Academic Achievement
4 PBS Elements
OUTCOMES
Supporting
Decision
Making
Supporting
Staff Behavior
DATA
SYSTEMS
PRACTICES
Supporting
Student Behavior

9. Conducting Team Meetings (5 min.)
1 Minute
New Spokesperson
Attention
Please
Review “Conducting Leadership Team Meetings” (3)
Establish agreements based on self-assessment
Report 1 agreement from your team discussions (1 min.)