1. TUTORIAL 1 Getting Started with Excel

2. Understanding Spreadsheets
Spreadsheet – A collection of text and numbers laid out in a rectangular grid

3. Exploring the Excel Window
Workbook – spreadsheet file
Workbook window – where contents of a workbook are shown
Active workbook – workbook currently being used
Sheets – make up a workbook
Worksheet – contains data in rows and columns
Chart sheet – contains an Excel chart

4. Excel Window Continued -
Sheet name identifies each sheet
Sheet tabs – where sheet name is displayed, lower left corner of workbook window
Active sheet – currently on the window and sheet tab is white

5. Layout of Workbook Columns – Rows –
Run vertically on the worksheet
Column headings begin with a letter
Rows –
Run horizontally on the worksheet
Row headings begin with a number
Cell – intersection of a Column and a Row
Cell is identified by a cell reference
Ex: B6

6. Layout - continued Active Cell – Cell you are working in
Outlined with a thick border
Name Box – displays the cell reference for the active cell appears

7. Navigating a Worksheet
↑, ↓, ←, → Up, down, left, or right one cell
Home To column A of the current row
Ctrl + Home To cell A1
Ctrl + End To the last cell in the worksheet that contains data
Enter Down one row or start next row of data
Shift + Enter Up one row
Tab One column to the right
Shift + Tab One column to the left
Page Up, Page Down Up or down one screen
Ctrl + Page Up, To the previous or next sheet Ctrl + Page Down in the workbook

8. Entering Text, Numbers, and Dates in Cells
Data entry appears in two locations
Within the active cell
Within the formula bar
Formula bar –
Displays the contents of the active cell
Shows formulas used to create calculated values

9. Continued Three categories of data Text – left-aligned in cells
Text data – combination of letters, numbers and some symbols
Number data – numerical value used in a mathematical calculation
Date and time data – common formats for date and time
Text – left-aligned in cells
Numbers, dates, and times are right-aligned in cells

10. Entering Text Select cell to make active Key data
Press tab key to move to next cell
Press enter to move down to next row
If text is larger than a cell, text spills into next cell if empty
If cell contains data, data is cut off or truncating (complete text is entered, but not displayed)

11. Entering Multiple Lines of Text Within a Cell
Click cell to make active
Type first line of text
Press Alt + Enter key and type text
Called Wrapping Text within a cell

12. Entering Dates Different standard formats for dates 4/6/2010 4/6/10
April 6, 2010
6-Apr-10

13. Entering Numbers Can be integers, decimals, or negatives
Can include Percentage (%) or currency ($) symbols
Numbers are right-aligned in the cell
If the number exceeds the cell width, ##### appears for the truncated numeric value
Increase column width to see entire number

14. Working with Columns and Rows
Columns and rows come with a default width and height
Column and row size may be changed to accommodate text entered into them
Column width and height – determined by number of characters the column can contain. Measured in
Pixel – single point on a computer monitor or printout
Points – font size of characters.
1 point = 1/72 of an inch

15. Inserting a Column or Row
Inserting a new column – shifts the existing columns to the right and inserts the new column to the left
Inserting a new row – shifts the existing rows down and the new row is inserted above
The inserted rows are the same width and height and the adjacent column or row
Insert button is found on the Home Tab in the Cells group
Right click a column or row heading and click Insert on the short-cut menu

16. Deleting and Clearing a Row or Column
2 ways to remove data
Clearing – Removes the data but leaves the blank cells
To clear contents – right click on column or cell and choose clear contents from short-cut menu
Deleting – Removes both the data and the cells
To delete rows or columns – use the delete button in the Cells group on the Home tab

17. Working with Cells and Cell Ranges
Session 1.2

18. Working with Cells and Cell Ranges
Cell range or range – a groups of cells
Adjacent range – single rectangle block of cells
EX: A1:G5 (Range Reference)
Nonadjacent range – consists of two or more distinct adjacent ranges
EX: A1:A5;F1:G5 (Range Reference)
Cell Ranges can be selected with the mouse
Hold down the CTRL key to select nonadjacent ranges

19. Moving and Copying a Cell Range
Drag and Drop
Select the cell or range you want to move or copy
Move mouse pointer over border of the selection until the pointer changes shape
Click border and drag to new location to move
To copy (click border, hold down the Ctrl key, and drag to new location) and release OR
Home tab, Clipboard group, click Cut or Copy Button, select new cell, click Paste button

20. Working with Formulas
Calculations are added to a worksheet using formulas and functions
Formula – an expression that returns a value
Formulas begin with an equal sign (=)
Operators (arithmetic operators) performs addition, subtraction, multiplication, division, and exponentiation
EX: = A2 + A4

21. Formulas - continued
Order of precedence – determines the sequence in which operators are applied
Parenthesis
Exponentiation
Multiplication
Division
Addition
Subtraction
Operators with the same level – begin at the leftmost side

22. Entering a Formula
Click the cell in which you want the formula to appear
Type = and an expression that calculates a value using cell references and arithmetic operators
Press the Enter key or press the Tab key to complete the formula

23. Copying and Pasting Formulas
Excel adjust the formula’s cell references to reflect the new location of the formula in the worksheet
Does not copy the value of the cell

24. Introducing Functions
Function – A named operation that returns a value
Used to simplify formulas
300 different functions
Use the Sum button (also called AutoSum)
Use Sum Button to insert a function (Σ)
SUM
AVERAGE
COUNT
MINIMUM VALUE
MAXIMUM VALUE

25. Working with a Worksheet
Workbooks come with three worksheets
Worksheets are separate pages of a workbook
Labeled as Sheet 1, Sheet 2, Sheet 3 on the sheet tabs
Worksheets can be added or deleted

26. Working with a Worksheet - continued
To insert a new worksheet
Right-click a sheet tab
Click insert on the shortcut menu
Select a sheet type
Click the OK button
Inserted to the LEFT of the active sheet

27. Working with Worksheets - continued
To delete a worksheet
Right-click the sheet tab, click delete on the Shortcut menu OR
Click delete button arrow in the Cells group on the Home tab, then click Delete Sheet.

28. Double-click the sheet tab Type a new name for the sheet
Renaming a Worksheet
Double-click the sheet tab
Type a new name for the sheet
Press the enter key
Sheet names no longer than 31 characters including spaces

29. Moving and Copying a Worksheet
Most important worksheets first (leftmost sheet tabs)
Least important worksheets at the end (rightmost sheet tabs)
To move, click and drag the sheet tab to a new location
To copy, hold Ctrl key as you drag the sheet tab to new location

30. Editing your Work Editing mode – edit the contents of a cell
3 ways to enter editing mode
Double-clicking the cell
Selecting the cell and pressing the F2 key
Selecting the cell and click in the formula bar

31. Changing Worksheet Views
3 Ways
Normal View – shows content of the worksheet
Page Layout View – Shows how the page will appear on the page or pages sent to the printer
Page Break Preview – Displays the location of the different page breaks within the worksheet

32. Working with Portrait and Landscape Orientation
Portrait Orientation – Page is taller than it is wide
Landscape Orientation – the page is wider than it is taller

33. Change Orientation Page Layout Tab
Page setup group, Orientation button, click Landscape

34. Viewing and Printing Formulas
Switch to Formula View
Displays formula instead of values
Click the Ctrl + ~ (tilde key)
Scaling – Forces the contents to fit on a single page