1. Presenter Sanjeewa Wijayathilaka MIIE(SL), ACIArb Commercial Manager (wasl LLC) Wednesday, 27 th April at Hilalco Conference Hall, Abu Dhabi Institution of Incorporated Engineers Sri Lanka UAE Branch Continuing Professional Development Event - 01/2011 Microsoft Excel for Construction and Engineering Professionals to excel Topic Professionalism Beyond Boundaries www.Iiesluae.org

2. Institution of Incorporated Engineers Sri Lanka UAE Branch Objectives Professionalism Beyond Boundaries www.iiesluae.org Be consistent in presenting reports using Custom Views Find useful information using Advanced Filters Speedy routine calculations using Macros Present information using Charts Save time using Shortcut keys

3. Institution of Incorporated Engineers Sri Lanka UAE Branch Session Outline Professionalism Beyond Boundaries www.Iiesluae.org 01.01. Navigating/cruising in workbook 0202. Time & Date Functions 0303. Cell Formatting 0404. Logical & Mathematical Functions 0505. Statistical Functions 0606. Text Functions 0707. Lookup Functions 08.08. Manipulating Worksheets 0909. Paste Special Options 1010. Pivot Tables 1111. Charts - Gantt Chart Creation 1212. Hyperlinks 1313. Linking & Embedding 1414. Sorting and Filtering Data 1515. Tracking and Reviewing Changes 1616. Data Validating 1717. Auditing 1818. Macros 1919. Passwords & Security Issues 2020. Shortcut Keys

4. Institution of Incorporated Engineers Sri Lanka UAE Branch Special Characters – Key Strokes Professionalism Beyond Boundaries www.Iiesluae.org M² - ALT 0178 M³ - ALT 0179 90° - ALT 0176 Ø – ALT 0216 One Quarter - ¼ - ALT 0188 Half - ½ - ALT 0189 Three Quarters - ¾ - ? Where are these special characters available ?

5. Institution of Incorporated Engineers Sri Lanka UAE Branch Shortcut Keys (Combinations) www.Iiesluae.org Copy to the Right Ctrl+R Copy to Down Ctrl+D To view formulas Ctrl+~ Sum up rows above Alt += Minimize a window WINKEY+M or ALT+SPACE+n Maximize a window ALT+SPACE+x Enter data to a range of cells Ctrl + Enter Select current Column / Row entirely Ctrl+Space Bar Shift+Space Bar Go to top of the spreadsheet/ Bottom of spreadsheet Ctrl+Home, Ctrl+End Calculate all worksheet/ Active worksheet F9, Shift F9 Quick format : Finance with 2 decimal points(with comma) Ctrl+Shift+1(to 7) Cell format : Bold/Italic/Underline Ctrl+B/I/U Access Cell Format Ctrl+1 Insert Comments Shift+F2 Insert Functions Shift+F3 Print Ctrl+P Select All Ctrl+A Undo Ctrl+Z Repeat Ctrl+Y / F4

6. Institution of Incorporated Engineers Sri Lanka UAE Branch Some useful references Professionalism Beyond Boundaries www.Iiesluae.org http://office.microsoft.com/en-us/excel-help/ http://www.youtube.com/results?search_query=excel&aq=f http://people.highline.edu/mgirvin/ExcelIsFun.htm

7. 1. NAVIGATING/CRUISING IN WORKBOOK

8. 2. TIME & DATE FUNCTIONS

9. 3. CELL FORMATTING

10. 4. LOGICAL & MATHEMATICAL FUNCTIONS 5. STATISTICAL FUNCTIONS

11. 6. TEXT FUNCTIONS

12. 7. LOOKUP FUNCTIONS 8. MANIPULATING WORKSHEETS & 9. PASTE SPECIAL OPTIONS CONTRACTOR 1 CONTRACTOR 2 CONTRACTOR 3 SUMMARY ACCOUNT BALANCE

13. 10. PIVOT TABLES SUMMARY CHART 1

14. 11. CHARTS - GANTT CHART CREATION GANTT CHART SIMPLE CHART

15. 12. HYPERLINKS CONTRACTOR 1 CONTRACTOR 2 CONTRACTOR 3 SUMMARY ACCOUNT BALANCE

16. 15. TRACKING & REVIEWING CHANGES & 16. DATA VALIDATING

17. 17. AUDITING

18. 18. MACROS 19. PASSWORDS & SECURITY ISSUES