1. Contractor Site Induction 2011
University of Surrey
Becky Williams – H&S Officer
Ensure that the Green book and the Site Specific Assessment have been received. If they do not know or cannot confirm formally request confirmation in writing.

2. Important Note
The contractors green book and the site specific risk assessment which you have received, form part of this induction
It is the responsibility of the Contractor to communicate this information to site operatives including subcontractors in site inductions and tool box talks.

3. Key annual events which may impact on your contract
Exams – 31 May to 17 June
End of term party – 17 & 18 June
Degree ceremonies – 12 to 15 July
Start of term – 4 October

4. Vehicles and Pedestrians
All vehicles on site must comply with the University traffic regulations.
Parking is controlled by permit. Valid Parking Permits are to be displayed by all contractors vehicles.
Any vehicle found without a permit and found parked without due consideration for others will be subject to a penalty notice in accordance the Universities Traffic Regulations
1. Ensure that the Traffic regulation book has been given to the contractor, ask for the confirmation from each Contractor, if they do not know or cannot confirm formally request confirmation in writing.

5. Vehicles and Pedestrians
All speed limits must be adhered to - site speed limit 15 or 20mph.
Extreme caution should be taken when on campus due to the large numbers of students moving between buildings (particularly at the end of lectures)
Manoeuvring, particularly reversing, must be carried out carefully (preferably with the use of a banksman and/or reversing sounders for large vehicles).
Speed limits are important, both the Contractor and his Sub Contractors must conform.
Large movements of Students and others are possible at any time.
Express the importance of Banks-man/Signallers, all reversing/manoeuvrings must be carried out correctly and safely AT ALL TIMES.

6. Hazards in Occupied Areas
Where work (particularly construction work) takes place in occupied areas, special care must be taken to eliminate or minimise the effects on staff and students.
It is essential that pedestrians and vehicles are segregated. It may be necessary to provide temporary walkways and access.
Plans must be in place and the 360/Site Specific safety document must have highlighted these problems and there solutions at the earliest stage,
prior to any work starting on Site.
Greater depth of the above will be discussed during the Safety meeting.

7. Hazards where the contractor is in control:
Perimeter fences must be maintained to a high standard.
Changing fence lines and access routes are only to be carried out in agreement with University Project Manager.
Deliveries by large vehicles must be planned well in advance. Also ideally, they should be in an area fenced off.
1. As previously shown these are common hazards which result in numerous risks on the University site.

8. Leave working areas safe
All work areas must be left in a safe condition when work has stopped for any reason, even for short periods if left unattended. Where areas are shared, provision must be made to exclude unauthorised persons.
All plant and equipment must be secured. Flammable liquids must be stored properly and not left out overnight.
A tidy site is a safe site – Good housekeeping is a must.
The above is self explanatory but is an area that causes a considerable
numbers of accidents.
Special care must be taken to isolate machinery due to the
Student populations freedom of movement across the site at all hours.

9. Poor Housekeeping

10. Permits to Work
All work involving a permit to work should where possible be completed during university core hours (or as required by the project) and left in a safe condition.
At least 3 days notice must be given for a permit to work to be raised and to be accompanied with site specific risk assessments and method statements.
Permits must be returned and signed off. Keys should be returned to the contractors reporting centre unless specific provision has otherwise been made.

11. Work involving Permits
Our Permits to Work cover:
Fire alarms Roof work
Lifts Lone working
Hot works Excavation
Asbestos Laboratory work
Fume cupboards Gas
Electrical LV Confined spaces
Radiation Breaking into pipelines
Other (including access to all riser cupboards)
Permits are an important way of controlling Risks, the above applies to
both permits issued by University staff and those where the Contractor
is in control of a defined site.

12. Working at Height

13. Working at Height / Roof Work
All work at height requires an appropriate risk assessment and method statement to have been carried out. This applies to both University staff and contractors. All roof access is governed by a Permit to Work.
All control measures must be in place before work starts.
Where possible, work at height should be avoided.
Unless adequate supervision is available, no untrained person should be working at height.
Self explanatory read the headings

14. Not like this!!!

15. Scaffolding

16. Other work requiring special attention:
Working in confined spaces
High voltage working
Lone working
Hot working
Any work involving dangerous substances – CoSHH assessments will be required
Some of the above will also require permits to work
All of the above will require PTW. COSHH Assessments along with the relevant Risk Assessment will need to be seen by University E&FM staff where dangerous chemicals are being used.

17. Risk Assessments and Method Statements
The University requires safe systems of work, risk assessments and method statements. These must be available for all work involving significant risks. They must be site specific and refer to the contract and the University within the text. They must be suitable and sufficient.
If you have any doubts as to the above, you must involve your Health & Safety advisor.
Risk Assessments and Method Statements must be Site Specific and available on site for those operations containing significant risks.
All Risk assessments and associated documentation must be Suitable and Sufficient.
The above applies to Contractors and their Sub Contractors, Contractors must have management systems in place to ensure compliance.

18. Risk Assessments – Safe Systems of Work
1. Check if a risk assessment and associated safe system of work has been done, read it and if you have any doubts, or need explanations ask your supervisor.
2. Follow the above carefully. Do NOT improvise. If you have any suggestions, or something is unworkable, tell your supervisor.
3. Check for any associated CoSHH Assessment.
4. Check control measures are in place before starting, report defects immediately.
Contractors must be made aware that Risk Assessments and Method Statements
are to be carried out for all work involving significant Risk.
These assessments must be suitable and sufficient for the task
and not be Generic copies from previous work.
They must refer to the University and the Specific area within the text. 12

19. Working in Laboratories
Special precautions are necessary -
Eating and drinking are prohibited whilst working in labs. Strict personal hygiene is very important.
You are not permitted to work in any lab without a PTW and written authorisation from the laboratory superintendent of the department responsible for the laboratory. Reference must also be made to the E&FM ‘working in laboratories’ policy/procedure.
PPE will be provided and this must be worn as directed.
DO not take substances (glues, solvents, etc….) into labs without checking first with the laboratory supervisor.
You should have sight of the RISK and CoSHH assessments prior to starting work.
Do not touch or move anything without prior permission.
Ensure that it is clear to the Contractor that Risk Assessments and Method statements
must be clear and concise and that they should seek advice from
Lab Superintendents before starting work.

20. Working in Laboratories – Protective Clothing
Safety glasses
These must be worn in all chemistry laboratories.
Lab coat
Always wear a buttoned up lab coat
Shoes
Sandals and open shoes are not allowed in chemical laboratories, mechanical workshops.
Chemical spills are most likely to get on your feet.
Emphasise the Working in Labs Slide and go back if necessary, all PPE standards must be agreed with the Lab Superintendent before work starts.

21. Working in Laboratories – Protective Clothing
Gloves
When working where hazardous chemicals have been in use, wear disposable gloves.
Remove and dispose of them before you leave the lab or answer the telephone.
Self explanatory, but refer to previous slide conditions, and the need to use common sense – for example don’t touch your face and lips with the contaminated gloves.

22. Campus Buildings
Campus Buildings are numerous and diverse and date from the 1960s. The whole University is constantly undergoing upgrades, renovations and maintenance programmes..
Self explanatory read Headings 2

23. Campus Buildings - Asbestos
The University has a comprehensive Asbestos register with detailed plans and descriptions, it cannot however be considered infallible.
A permit to work system utilising specialist contractors is in place for the monitoring and removal of asbestos.
Procedures and guidance can be obtained through the project manager.
Emphasise the University Asbestos Register and Procedures.
Ensure they are aware of Green Book references and that
it has been made available to them. 2

24. Campus Buildings - Asbestos
Asbestos can be found anywhere and particular care should be taken when dealing with the following:
- riser ducts - boiler rooms
- roof coverings - wall coverings
- gaskets/fillers
If you suspect asbestos is present, stop work immediately and follow the University procedures and guidelines.
Self explanatory, emphasise anywhere. 2

25. Examples of where asbestos maybe found

26. Safety Signs Blue signs are mandatory
Failure to comply puts you at risk, and means you have broken the law
Self explanatory

27. Safety Signs Yellow signs are warnings.
Failure to take notice not only puts you at
risk, but means you could be breaking the
law if you fail to take precautions.
Biohazard Radiation
Self explanatory

28. Safety Signs Green signs are safety guidance.
For example: First Aid , Emergency Exits
Self explanatory

29. Safety Signs
Red signs are prohibitive and also fire.
Self explanatory

30. Personal Protective Equipment

31. Protective Clothing
You will be responsible for ensuring that all site operatives, employees and management are provided with, and use, appropriate protective equipment in accordance with current regulations.
Hard hats must be made available to visitors in hard hat areas.
Operatives must use protective equipment at all times where necessary, regardless of their own views on risk.
Long trousers – even during summer months are considered as aiding PPE generally (no shorts)
Self explanatory, but refer to previous slide conditions.

32. PPE and its usage
Your own directly employed workforce and your sub contractors must comply with PPE Regulations.
Breach of Health & Safety legislation could result in a prosecution from the HSE and may affect your contract with the University.
Contractors must told and be very clear that the university expects correct PPE selection and usage

33. Accidents: What to do
All accidents (minor or major) requiring first aid assistance (or emergency services) should be directed through the security office stating the location
Ext 3333 or from a mobile
Security will always escort all emergency vehicles onto the site and to the location of the incident
Self Explanatory read headings. 5

34. Accident Reporting
All accidents and incidents must have a University incident form completed, and immediately forwarded to the contract administrator.
This is in addition to any reporting you may do independently to the HSE (RIDDOR 1995)
Refer to the fact that the University needs to see copies of any RIDDOR reports sent by the Contractor separately, and that incident reports must be filled out urgently and passed to the UniS Contract Administrator.

35. Fire Safety
The University buildings are all equipped with fire-alarm call points, automatic smoke detectors, fire extinguishers at strategic positions in corridors and adequate signposting to alternative exits. Fire-alarm systems are connected directly to the security office who will respond to every call.
In the case of a fire, to summon the emergency services, contact security on
Ext 3333 or from a mobile

36. No Smoking Policy
The University smoking policy supports current smoke free legislation
Smoking is allowed outside buildings, please depose of cigarette butts thoughtfully.
Please be considerate of others, where large numbers of smokers congregate.
Emphasise that Contractors must enforce this policy as it is a legal requirement 4

37. Waste Management
Waste is defined as ‘any substance or object.. which the holder discards or, intends to discard or, is required to discard.’

38. Waste Management
Any company producing, storing, treating, processing, transporting, recycling or disposing of commercial or industrial waste MUST comply with DUTY of CARE regulations.
The Producer of the waste is defined as the person who undertakes the work (i.e. the contractor) which gives rise to the waste, and the one who has obligations under Duty of CARE

39. DUTY OF CARE When you have waste the law says that:
You must stop it escaping form your control
You must store it safely and securely
You must prevent it from causing pollution or from harming anyone.
First, make it secure, Keep it in a suitable container. If you put loose waste in a skip or on a lorry you must cover it.

40. Authorised Waste Carriers
Secondly, if you give the waste to anyone else, check they are authorised to take it (i.e. licensed waste carrier)
Thirdly, you must describe the waste in writing, you must sign and fill in a waste transfer note (WTN)

41. Unacceptable!!!

42. Other requirements
NO WASTE may be disposed of in University Skips / Bins or Drains without prior agreement from the Project Manager.
Unexpected waste arisings, particularly Hazardous Waste, should be discussed with the Project Manager and where necessary additional advice can be sort.
Site Waste Management Plans (SWMP) became a legal requirement for construction projects with an estimated cost greater than £300,000, from 6th April 2008.

43. The END!!!
Any Questions???