1. Data Pipeline Town Hall April 9, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. A Word About Town Hall Weekly Communication
In order for CDE to have the most up-to-date information, please be sure and update any changes to your contact in the Identity Management system
EXAMPLES
Disable accounts
Update s
Add a phone number 3

4. Introductions 4

5. Today’s Agenda Open Collections in Data Pipeline Identity Management
CRDC
Discipline Interchange
Special Education Discipline
School Discipline and Attendance (SDA)
Student End of Year
Teacher Student Data Link (TSDL) 5

6. Open Collections 6

7. Open Data Pipeline Collections
Year Round
Directory
4 day school week application open
RITS
EDIS
Periodic
Report Card March (Closes April 3, 2015)
Access for ELLs SBD (March 26-April 1)
Interchanges
All Interchanges are open 7

8. Open Data Pipeline Collections
Snapshots
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS
READ (Opens April 1st)
SPED IEP 8

9. Identity Management 9

10. Delegation Administration Town Hall Update
Again we apologize for the delay!
Reasons for the delayed release of the application:
Completing enhancements that were identified during internal testing
Performance issues with the application / data model
Actions still to be completed
Installation of the new Oracle Database server
Migration of the Identity Management software to new server
Finalize the FAQ for the new application based on webinars
Update the LAM user guide
Training for the CDE support staff 10

11. Delegation Administration Town Hall Update
Implementation plans have not changed – only the date
Pilot LEA’s will have three weeks to review and provide feedback
Targeting early May for the pilot group
General release after all pilot issues have been addressed
Targeting mid June for all district release.
Mandatory cut-over date days after the general release
Once you create or updates users, you stay on new 11g DA
Thank you for your continued patience – CDE will not release the product until the performance issues are resolved. 11

12. Changes to Identity Management
Questions / Answers 12

13. Civil Rights Data Collection (CRDC)13

14. Important information about CRDC Launch Date
Within the week notice sent April 7th
Superintendents, PCPs and ACPs received an one week prior to official CRDC launch from (send today)
Plan to open most functionality Thursday April 16th
Withholding certification (approval) functionality
Receive account information by 6 pm
Within 4 days of launch, tips on account information and how to contact the Partner Support Center will be ed (Also posted on Grads360)
On launch day, the production link posted numerous places.
By April 30th formal hard copy letter with due date to superintendent ( to PCP and ACP)

15. Preliminary CRDC Schedule
Colorado Civil Rights Data Collection Schedule
April 16-17
Districts that want to "Opt-Out" of CDE data provision should go into the system and make their selection to "Opt-Out".
April
CDE will load data and conduct data checks.
April 22
Districts begin entering data and making corrections to CDE provided data as necessary.
July
CRDC is expected to close. 15

16. Opting Out of State Data Provision
Districts wanting to opt out of CDE provided data
Log into system using and password
Click on the ‘Admin’ link at top right
Select ‘LEA Staff’
Look for the SEA staff
June Rhodes-Maginnis
Jan Petro
Margaret Lake
Hit ‘Remove User’ for each
Thursday, April 16th or Friday, April 17th

17. Opting Out of Certain Modules or Schools for State Data Provision
Districts wanting to opt out of certain CDE provided data
Some districts have indicated they want to opt out of certain modules (also have option for schools)
Steps are a tad more complex
Must complete on April 16-17, if so choose
Otherwise, LEAs may overwrite CDE data
For TSDL, LEAs would choose modules
COUR
APIB
EXAM

18. CRDC and Integrated Math Reminder
CDE did not include Integrated Math in our CRDC course mappings
If your district utilizes these course codes, then please add integrated math students to the appropriate provided total.
02061
52061
These counts may be added to Algebra I, Geometry, Algebra II or other appropriate math category.
Concern would be a deflated number of students in math courses.

19. Important information about CRDC Launch Date (cont.)
We would encourage you to use this time to gather the required data and begin to prepare your submission.
Helpful information about preparing for the CRDC is available through the CRDC Resource Center at including flat file specifications and worksheets to prepare your data submission.

20. Important information about CRDC Launch Date (cont.)
If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC.
The Starter Kit is available at

21. CRDC Partner Support Center: (844) 338-2732
CRDC Assistance
CRDC Partner Support Center:
(844) 21

22. CRDC Resources Office of Civil Rights (OCR)
Colorado Department of Education 22

23. CRDC Thank you! We are truly almost there!!!
Will continue to give updates
Town Halls
Points of Contact s
CDE website
If anxious to start gathering data, provide red fields (data CDE does NOT have) 23

24. Discipline Interchange24

25. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 25

26. Discipline Interchange Load under File Upload in Data Pipeline26

27. Discipline Interchange District’s responsibility
Districts load the interchange
ONLY Students with disabilities are included
Districts upload two files
Action
Incident
Documentation 27

28. Discipline Interchange
Documentation 28

29. Discipline Interchange
Districts please start loading data for students with disabilities
Discipline Action
Discipline Incident
Administrative Units require this data for special education discipline collections.
Districts are responsible for the data in the Discipline interchange 29

30. Helpful Hints Incident Identifier MUST be unique in the Incident file.
Updated Record Expectation in the Discipline Incident File Layout
Timeline available under Interchange and Snapshot
Weekly Updates to assist districts and administrative units
Discipline Incident File Layout Updated
Record Expectation clarified
Definitions expanded
Contact Information
Kristi Gleason Data Custodian
Lindsey Heitman 30

31. Special Education Discipline
10/12/2018
Special Education Discipline
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

32. Updates Be sure every district has a DIS respondent assigned
Even if there are no discipline incidents for students with disabilities at your district.
If your district falls in to this category please let us know. We are in the process of handling this in the system but for now we’re just keeping a record.
Be sure every AU has a SPI respondent assigned
Snapshot to be available a week earlier on April 27th
We encourage districts to submit now
For assistance please contact Kristi Gleason at 32

33. School Discipline and Attendance (SDA)
10/12/2018
School Discipline and Attendance (SDA)
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

34. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 34

35. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 35

36. SDA Webinar Training Schedule
Tuesday, April 28th, 10 – 11 am
Tuesday, May 5th, 2 – 3 pm
Monday, May 11th, 1 – 2 pm
Thursday, May 21st, 3 – 4 pm
Wednesday, June 3rd, 3 – 4 pm
All trainings will cover the same material
Phone number: 36

37. Additional Information
10/12/2018
Additional Information
File Layouts, business rules and templates available at:
Opens Monday, May 11th and will close Friday, June 26th
Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.
For assistance please contact Annette Severson at 37

38. Student End of Year 38

39. Student End of Year Snapshot is open Next Goal:
SE083 – Unable to resolve until Seniors graduate or have been retained
New report – EOY Student List – Students Current AYG
GED List – Includes sasid and date information received
In process of updating this list
Adjustments to mobility calculations
Next Goal:
June 5th create an End of Year snapshot.
Note: This does not have to be an error free snapshot. 39

40. Upcoming training Webinar today
April 9th 3:00 – 4:00
Identical to the one offered on Tuesday
Phone number:
PowerPoint and Recorded webinar posted on End of Year web page 40

41. Student End of Year Changes take affect next year
EDAC approved school year changes
Create new entry and exit code 05
Separate out of country and out of state into two codes
Existing Entry and exit code 14 will indciate out of state
New Entry and exit code 05 will indicate out of country
Change order of last name and first name in adjustment file
Change order of the last name and first name fields to match order of other interchange files.
Changes take affect next year 41

42. Teacher Student Data Link (TSDL)
10/12/2018
Teacher Student Data Link (TSDL)
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

43. TSDL Dates Goals: Snapshot Schedule:
Friday, April 10th – at least 1 TSDL file error free
Friday, May 1st – both TSDL files error free
Friday, May 29th – TSDL Snapshot created/error free
Snapshot Schedule:
April 15th – Snapshot opens
August 28th - Approvals must be completed. 43

44. Snapshot Process Upload TSDL data files Create TSDL Snapshot
Course Enrollment File
Course Instructor File
Create TSDL Snapshot
No edits at this level
Review reports for accuracy
Submit to CDE
Finalizes data
Correct errors & re-upload files
No Errors
Reports are Accurate 44

45. TSDL Snapshot
Once TSDL Interchange files are both error free, the snapshot can be created
No business rules with snapshot
Additional Reports are generated for review for accurate data
Access will need to be granted by the LAM to create a snapshot:
TLS_LEAAPPROVER – View, create and submit/finalize snapshot
TLS_LEAUSER – View and create snapshot data
TLS_LEAVIEWER – View data only (not create) 45

46. Resources
TSDL Interchange Documentation found at:
Deadlines, File layouts and definitions, Business Rules, Trainings
Additional Resources – Frequently Asked Questions
TSDL Snapshot Documentation found at:
Deadlines, File layouts and definitions, Training
Contact:
Annette Severson –
Chris Vance – 46

47. Next Town Hall: Thursday, April 16, 2015 9 a.m.-10 a.m.47