1. Presented by Samantha Meier and Joni Welling
AP Deep Dive
Presented by Samantha Meier and Joni Welling
Introductions – Sam then Joni

2. Agenda Everything on the Vendor Card
Vendor ID vs. Class ID
Payment Priority
GL Accounts by Vendor and more. . .
AP Check Run – What does it look like
Selecting checks quickly & easily
Discounts
Manual payments and more. . .
Joni

3. The Vendor Card Create Standard/Policy Attachments Internet Addresses
Vendor ID vs. Class ID
Create Standards/ Policy
Naming Convention – A & The, All Caps or mixed letters
Inactivating Vendors
Attachments
W-9
Tin Matching
OFAC Check
Internet Addresses
Vendor ID Vs. Class ID
Vendor ID printed on checks and is key in many smartlists
Class ID can set vendor options as a default

4. Email & Website Select proper Address ID Use To. . .
Must be set by Address ID
Can have multiple address in the TO: box separated with semi-colon.

5. Class ID Defaults the Option Screen: Payment Terms Accounts
Efficiencies:
Vendor Set-up
Check Run processing

6. Vendor Options Payment Priority Minimum Payment Maximum Invoice Amount
Cash flow concerns
Disaster Recovery
Minimum Payment
Define & Ask if anyone is using? Explain Process and give their perspective.
Open to the floor to see if there are any question on other functions on this screen.

7. Address & EFT Instructions

8. General Ledger Accounts by Vendor
Cash Account Selection.
Select one Account or multiple.
Limit Accounts in a drop-down option.
Vendor card will override the cash account selected on the checkbook
Account selection – Single or multiple account defaults can be selected.
Create a drop-down to restrict the view of what accts to use
Select the icon with the three dots

9. Default Account Transaction Entry
Enter the accounts in the order you want them to appear.
Select Default Trx to have the accounts auto populate in the payables entry distribution screen.

10. Account Drop-Down Options
De-select the Default on Trx to have available in a drop-down list.

11. Account Drop Down Options

12. Options

13. Tax Withholding When this is needed:
Receive 2 B-Notices from IRS or requested by Vendor
What is needed:
Set-up to get this function:
>Microsoft Dynamics GP>Setup>Company>Company>Options
Vendor Card & IRS Vendor
When entering the invoice it should ask you if this is a withholding transaction

14. What does it all look like – The Check Run
Now that you have all the options you want activated on the Vendor Card what does it all look like.

15. Tax withholding

16. Payables Batch Entry Select the payment method: Check Eft
Does anyone have any experience with the Credit Card Function?
Posting Date & Check Date

17. Select Payables Checks
Automatically Apply Existing Unapplied
When to check or uncheck?
Always take Discounts (Will talk about Discount option on next slide)
Efficiently pulling checks
Class ID, Payment Priority

18. Due Date/Discount Date Cutoff
Dates:
Enter due dates
Enter discount dates
Take unqualified discounts

19. Edit Payables Check Batch
Add columns to check batches
Change vendor ID to vendor name
Change voucher number to document number

20. Manual Payments Payment method types
Auto Apply/Manually checking the box

21. Questions? Joni Welling Accounting Manager GPUG Chapter Leader
Samantha Meier
AP Manager
GPUG Chapter Leader