2. Presenters’ Contact Information
Lee Bennett
MWBE Program
NYS Office of General Services
(518)
Susan Buckman
Division of Minority and Women Business Development
NYS Empire State Development
(518)
Wendell Ramat-Ponce
Division of Minority and Women Business Development
NYS Empire State Development
(518)
Nancy Fisher
Division for Small Business
NYS Empire State Development
(518) (518)
OGS Website:

3. History and Background
NYS Executive Law Article 15-A
Executive Order No. 8
MWBE Executive Leadership
Council and Corporate
Roundtable

4. State Agency Responsibility
Annual goal plan
Annual and quarterly reports
Establishing agency wide goals
Assessing procurement process to identify
Opportunities
Setting goals in contracts
Outreach and recruitment
Ensuring agency and contractor compliance

5. Certified Minority and Woman Owned Business Enterprises
Directory of
Certified Minority and Woman Owned Business Enterprises

7. 7

8. 8

9. 9

10. 10

11. ESD’s Role in Procurement
Publishing the New York State Contract Reporter (NYSCR) on a weekly basis –
Providing procurement guidance, information, and referral to resources to help small businesses access government procurement opportunities. SALES ARE JOBS!
Other statutory responsibilities under Omnibus Procurement Act 11

12. Unacceptable Ad Language
Automotive Purchase, Repair, Rental & Leasing Solicitation
2007 4WD 3500 DUMP TRUCK
Description: ABC Agency has entered into an agreement to purchase a 4WD 3500 dump truck from a business under its Discretionary Authority pursuant to the New York State Finance Law Article XI, section 163, subdivision 6.  As such, this transaction does not represent a procurement opportunity for other potential vendors and therefore, no competitive bids are being solicited at this time. This notice is intended to fulfill the requirement for giving notice of a discretionary purchase. 12

13. The ad must invite competition
ABC Agency expects to purchase “widgets” under their discretionary authority on DATE. For more information about this procurement opportunity contact John Smith, Purchasing Officer, ABC Agency at
The ad must appear in the NYSCR for the 15 day statutory period – any questions regarding this requirement, call OSC Contracts Unit. 13

14. A “best practices” example…
Construction & Maintenance Solicitation   AWNINGS
Description: Supply and install two structural, foam core, aluminum awnings with skylights.  Approximate size for each awning is 40’ x 17’.  Prevailing wage rates apply to this project.  Vendor must be insured.  To submit quotes contact Richard Smith at
This project will be awarded under ABC agency’s discretionary purchasing authority and as such a formal bid opening will not be held.  We will accept written or faxed quotes.  Please call Richard Smith for the project details. Proposal Due:  4/15/2008     
Contract Term:  One time purchase  
Location: ABC agency, 123 Main Street, Albany, NY 14

15. Best Practice Documents
Examples of
Best Practice Documents 15

16. Sample Policy Statement:
Best Practice:
Sample Policy Statement:
It is the policy of the (Insert Agency Name) to comply with provisions of Article 15-A of the New York State Executive Law (Participation by Minority Group Members and Women with Respect to State Contracts) and the rules and regulations contained within 5 NYCRR Parts , and to ensure that minority group members, women and New York State certified Minority and Women owned Business Enterprises (M/WBE's) are given maximum practical opportunities to participate in (Insert Agency Name) procurements involving equipment, supplies, services, design, and construction. 16

17. Best Practices (Cont’d)
Sample forms: (see handouts)
MWBE Utilization Goal Requirements
Contractor EEO Requirements
Staffing Plan
Workforce Employment Utilization
Utilization Plan
Request for Waiver
MWBE Monthly Compliance Report 17

18. Questions and Answers ?

19. Presenter’s Contact Information
Lee Bennett
MWBE Program
NYS Office of General Services
(518)
Susan Buckman
Division of Minority and Women Business Development
NYS Empire State Development
(518)
Wendell Ramat-Ponce
Division of Minority and Women Business Development
NYS Empire State Development
(518)
Nancy Fisher
Division for Small Business
NYS Empire State Development
(518) (518)
OGS Website: 19