1. Tradition is not to preserve the ashes but to pass on the fire.
Gustav Mahler
AoLP’s attracts 1,000 households out of 3,000 in our community
Large territory & many stakeholders
Need focused liaison & collaboration with school boards & other stakeholders
Evangelization is not currently a focused function with strong processes and practices i.e., needs organizational presence
14/10/2018

2. AGM 2017 AGENDA 7:00 pm Call to Order – Chair PPC
7:20 pm Pastor’s Report – Highlights of
8:00 pm Health Break
8:10 pm Parish Finance Council Report
8:30 pm Pastoral Council Report
8:45 pm Invitation to Parishioners
9:00 pm Closing Comments & Prayers
Outline and purpose of AGM
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3. AGM 2017
Continue the theme from last year. Fr Mallon hmwk of DR says #2 crisis in the Ch, #1 is our lack of Missionary identity
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4. Our Parish Vision – what we aspire to be:
Our Parish Mission – as stated by our founder:
To love God, Love our neighbours and to Make Disciples.
Our Parish Vision – what we aspire to be:  
A Roman Catholic, Apostolic And Welcoming Community Of Missionary Disciples, Growing In The Love And Knowledge Of God, Joyfully Care For All In Need.
Our Parish Plan & Strategies
How we will accomplish our mission
3 commandments of Jesus (love God and neighbour = holiness of life) (make disciples = missionary identity )
Vision statement in the making is from our Parish Missional statement, has adherence to all our Catholic beliefs, growth, community, MD, joyful service
Pastoral strat, Alcide elaborate on that later
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5. Much to be thankful for... Active parish – 800 attend Sunday services
15th Anniversary of Youth Ministry
Stewardship Report
Dedicated Core of Volunteers
Fruitful Ministry
Collections have increased
Refocus of Parish Pastoral Council
Shift to policy governance role
Interest in Spirituality
ALPHA is bringing new people to Christ
Active and vibrant parish
Despite the Tsunami of secularism still interest in sp
15 yrs youth, among top successful in the diocese
Celebrating the good things the lord is doing in our parish
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6. Our Health Challenges Symptoms Shifting Demographics
Ageing Population
Prospects of Declining Participation
Ageing Infrastructure
Financial Challenges
Healthy things grow, we have challenges
That % of replacement is not on par
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7. A Healthy Parish A Healthy Parish is Intentional! Grows … NOT Swells
Bears Fruit
Gives
Multiplies
A Healthy Parish is Intentional!
We have chosen to change for the better – to grow.
Swell is from elsewhere, we have but that is part of our potential, not our goal
Fruit that endure
Give = financially speak of proportional giving
Multiply, hopes to send a team to assist an intentional pastor in neighboring parish.
What is the fruit of an apple tree? Another Apple Tree!
14/10/2018

8. Life Cycle of Churches Sustained Health Intentional Growth Maintenance
   
Momentum
Growth
Life
Preservation
AOLP came into existence
Growth, built this church, masses were full, decline
Maintenance is about responding to the needs of parishioners, inward focused vs outward focused and being missionary
It is about reacting to present needs vs being visionary and being intentional and planning long term
Life Preserver is managing decline and focusing on reducing costs and cutting corners to stay in the black, Cutting back on engaging people, resources
Life support is managing the closure of a parish
Launch
Life Support
Where would you place AoLP on this graphic?
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9. A PASTORAL VISION FOR OTTAWA
“…they may draw others to become disciples – helping people to encounter Jesus and commit to his way of life – thereby becoming mature missionary disciples…The goal is that over time every parish will develop an active process of forming disciples …”
Archbishop Terrence Prendergast S.J.
Catholic Ottawa
Spring/ Summer 2017
Quotes Pope Francis
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10. Intentional Missionary Discipleship
Process
Introduced this here last year
Concept of a checkmark, checking into one’s faith, leading to being a Mature Disciple a Missionary Disciple.
Colours bc RED stopped, Orange start moving, GREEN bc actively engaged
If at AGM bc in green, always that way, but not always clear that Evangelization piece invite someone else into the process
My expectation is that every ministry will situate itself and evaluate itself in light of this process
Belong
Believe & Behave
14/10/2018

11. Pope Francis Vision
“27. I dream of a “missionary option”, that is, a missionary impulse capable of transforming everything, so that the Church’s customs, ways of doing things, times and schedules, language and structures can be suitably channeled for the evangelization of today’s world rather than for her self-preservation...”
AOLP all ready on track with Arch, but to Pope
PPC using this as a lens for a few years now, Alcide will speak about the work of PPC this past year, but I cant help but share with you that the biggest ahha moment was the work on … structures which means we have a lot of work to do this year, but the good news is that we have people with expertise in this area and lots of tools available
Hand it over to Alcide to speak about the work of PPC which he lead us through, and it was a lot of work he did to lead us through
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12. The work of Parish Pastoral Council June 2016 to May 2017
New Vision Plan
The work of Parish Pastoral Council
June 2016 to May 2017
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13. 14/10/2018

14. PPC 2016/2017 2016 Intentional Discipleship Process
Dramatically altered the lens of how we saw the future
2016/ 2017 Environmental Scans
Sunday Experience
Effective Structures
Stewardship
Communication
Infrastructure
Financial
Evangelization
2017 Church Survey
Provide insights on potential changes needed
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15. Church Survey
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16. 14/10/2018

17. Church Survey
Game Plans
Strategic Goal – Grow each individual Mass congregation to their full potential.
Next Steps:
Engage individual mass groups to
Celebrate successes
Understand the survey results
Understand the Vision Plan & Strategies
Build agreement & commitment to excellence
Set realistic goals
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18. “We are called to live not as one without others, above or against others, but with and for others.” 
~Pope Francis
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19. Sunday Experience Strategic Goal – to showcase the “Sunday Experience”
Game Plans
Strategic Goal – to showcase the “Sunday Experience”
Next Steps:
Build acceptance of a culture of excellence as the goal for all masses
Adopt & teach a standard operations structure for all masses
“Operations” type team to help with various set up and tear down around children’s ministries
Form a culture of Welcoming & Hospitality for all masses and events
Better coordination between ministries Ex: Mass captain “on call” and “on site”
Establish a position to oversee the Sunday Experience
14/10/2018

20. Evangelization - Discipleship
Strategic Goal – establish a culture of missionary discipleship that makes “Disciples”
Next Steps:
Establish a focused evangelization capability with TOR at AoLP
Create and implement evangelization and adult faith formation opportunities that are welcoming, engaging, educational, and spiritually enriching
Plan and facilitate evangelization through Sacramental preparation programs such as confirmation and the inquiry stage of RCIA in collaboration with appropriate groups /individuals from all walks of life in our catchment area.
Game Plans
AoLP’s attracts 1,000 households out of 3,000 in our community
Large territory & many stakeholders
Need focused liaison & collaboration with school boards & other stakeholders
Evangelization is not currently a focused function with strong processes and practices i.e., needs organizational presence
14/10/2018

21. Stewardship
Game Plans
Strategic Goal – to grow the parish Discipleship Culture by following the Stewardship Principles of Time, Talent and Treasure
Next Steps:
A proactive process of Adult Faith Formation e.g. ALPHA, CCO faith study groups, prayer groups
A proactive Leadership formation program for Teams, Operations Leaders and Strategic leaders
A semi-annual Stewardship Report to the Parish membership highlighting the major achievements of ministries, volunteers and celebrating the spiritual principles of giving of time, talent, and treasure
AoLP’s attracts 1,000 households out of 3,000 in our community
Large territory & many stakeholders
Need focused liaison & collaboration with school boards & other stakeholders
Evangelization is not currently a focused function with strong processes and practices i.e., needs organizational presence
14/10/2018

22. A Leadership Challenge
Enabling Structures
A Leadership Challenge
14/10/2018

23. Leadership Challenge Bottle Neck Potential Teams Gifting
Humble Service
Discernment Through Teams
-Pastor as bottle neck
-Culture says that I have to go thru Fr, only Fr can answer my question, I need to speak to the priest right now …
-too many ministries, events, demands on time, = sheer volume is killing me
-blessed with Lorie expanded the bottle neck, but still hitting a bottle neck
-last year I complained of my burden in terms of so a many balls getting dropped, Lorie really helped Fr D and I with that
-bottle neck is such heavy burden, bc of demands but also bc I know so much potential here to grow
-so blessed with amazing core of faith filled Catholics but it is shrinking so I feel burden of urgency to move forward and be an attractive church and a catalyst of conversion
-so many good things that have happened and are happening but many of our leaders have and are giving so much that many of them are saying this is killing me
Leadership Challenge
-bc pastors are the bottle neck need teams
-Fr Mallon is super gifted, 1 year seminary we said that boy is gonna be a bishop
but emphatic, that even he could not survive without his leadership teams, his church could not be healthy without
Need the right people on your team-
Ez to understand that need a variety of gifts “ St paul” for the building up of the body of Christ
Right attitude of humble service, joy to minister and work with such people, it makes the burden lighter
Discernment of what Holy Spirit is doing, happens as a team/body, Pastors can’t catch it all, but pastors still has the responsibility
Del, resp, and authority to make decisions that affect ministries, events and PEOPLES’ desires/ideas/preferences
SBP so far ahead of us and close to 20 staff, yet while I was there Fr Mallon got caught in the middle of a storm bc unknown to him a staff had told the person no bc it affected other ministries, so person came to Fr M with a very innocuous sounding query to which he said, “sure that sounds good to me”, and there was a pastoral storm to deal with, “aaahh not again”
Toughest church cultural change we will face, Fr Mallon “low control, but high accountability” –need to be really careful and clear on this one
14/10/2018

24. Effective Structures Leadership & Decision-making
Game Plans
Strategic Goal – Overarching structure for effective leadership to take place
Next Steps for improvements in structures & processes:
Implement a Leadership (strategic) Team
Strategic & Operational Planning
Risk Management policy and process
Appoint a privacy officer
Strengthen Ministries by offering leadership training, and support
14/10/2018

25. Effective Structures Communications
Game Plans
Strategic Goal – Develop and implement a communications function to advance the missional role of the Parish.
Next Steps:
Adopt a Communication Strategy that
Ensures the message of the weekly homily is reflected in other forms of communications e.g. Website, social media bulletin
Recognizes there are different audiences in our community – need to craft messages appropriate to each
Utilizes multiple communication channels.
Builds progressively on current strengths e.g. website, broad range of programs, etc.
14/10/2018

26. Effective Structures Volunteer Management
Game Plans
Strategic Goal – strengthen Ministries by offering leadership training, and support
Next Steps:
Short-term - Director of Volunteers to develop a volunteer management program with a working group
12-18 Months - Adapt the Volunteer Canada Model
develop a volunteer handbook
Develop & deliver volunteer orientation and evaluation program
Coordinate with Adult Faith Formation Team to offer Leadership Training
18 – 36 months - assess current position descriptions and modify where needed
introduce volunteer evaluation process
develop “Guide to Volunteering at AoLP” and other tools to highlight opportunities and engage new volunteers
14/10/2018

27. Effective Structures Infrastructure
Game Plans
Strategic Goal – to develop and put in place leadership, planning and operating policies, plans and practices to preserve the integrity and safety of our facilities
Next Steps:
Finalize and implement 2017 interim Facilities Maintenance Plan
Establish Facilities Management Structures and Processes
Implement a Planning & Approvals process
Reinstate Building Committee (ToR)
Create Tools: checklists, etc
Develop a Facilities Management Plan
Building Condition Assessment
Space Needs Assessment
14/10/2018

28. Financial Forecast
Game Plans
Strategic Goal – Responsible growth of AoLP’s financial capacity to address urgent needs for Pastoral work especially ‘discipleship’; and, to undertake Infrastructure repair and maintenance deficiencies.
Next Steps:
3-year Financial Plan be prepared annually by staff
Increase Parish revenues through a parish wide Stewardship Commitment Sunday campaign
Implement a proactive policy for Legacy Giving
Establish a committee to set the stage for a Capital Campaign for the refitting and modernization of our facilities
14/10/2018

29. Pastor’s Leadership Concept
Policy Governance
Pastoral Council
Finance Council
Leadership Team
Guiding Committees
Staff
Governance is about the big picture people. Their role is giving advice to the pastors as overseers of the direction of the parish.
The Management team on the other hand takes its direction from the pastors and carries out or implements what is needed to .
Guiding Committees
Stewardship
IT and AV
In an active parish, Pastors requires two teams
1) provide Governance policy advice, and 2) Leadership on implementation.
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30. Year in Review
Lorie O’Reilly
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31. Intentional Missionary Discipleship
Process
We are encouraged to look at all Ministries though this lens.
As Fr. Yves mentioned, if you are serving in a ministry: a reader, an usher, a Pastoral Care minister,… anything where you are serving our parish. You are on this Check Mark. You are part of the process. You are in Ministry. By the very fact that you are in Ministry means you feel like you belong to this community. You believe the teachings of the Catholic Church and you are behaving or trying to behave as a disciple.
Belong
Believe & Behave
14/10/2018

32. Alpha 2016-2017 1st Alpha Spring 2016 2nd Alpha Fall 2016
65 Guests
2nd Alpha Fall 2016
3rd Alpha Fall 2016 Confirmation Parents
8 guests
4th Alpha Spring 2017
59 Guests
Total: 197 Guests
Alpha guests (not including team) at Annunciation
Winter Tuesdays 65
Fall Tuesdays 65
Fall Fridays (6 weeks) 8
Winter Tuesdays 59
Total:
197
Alpha took a lot of time and resources.
Every Tuesday night for 11 weeks.
65 guests would require almost 30 volunteers. - Core team, Kitchen team, set up and break down.
Some table Host & Helpers were recent Alpha graduates, some very “young” in their faith but that it the Alpha model. Make people feel welcomed!
Alpha has shown to be financially self sufficent so far. Kitchen teams have done a great job of keeping costs low.
CWL, Knights & Jilall have cooked for Alpha – anyone interested to help out with the Fall 2017 session – let me know!
14/10/2018

33. Discipleship Groups 2016-2017 Opportunities to Grow in Faith and
CCO Faith Studies
33 Days to Merciful Love
Books available for individual use fall 2016
Formed.org
33 Days to Moring Glory
1st. Group Retreat offered -56 participants signed up
71 people made personal consecration to Mary on June 13th
Intentional Missionary Disciple Leadership Formation.
14/10/2018

34. Year In Review
Marc Moreau
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35. OUR LOGO
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36. Changes Alpha offered for confirmation parents
Both Youth Groups on same night
Childcare added
Young Adult Ministry
14/10/2018
05/29/17

37. Mommmmm I want to go to Church!!!
Difficulties
Mommmmm I want to go to Church!!!
14/10/2018

38. Intentional Missionary Discipleship
Process
Process continues
Eg from sac prep, personally very invested, 21 years various parishes, tried a lot of things.Fr Jon big improvement of experience, lil kids not knowing what mass is about not fair, families exp our parish vibrancy, children’s lit, other yng families, but … from we’ve had, 197  …11
Not a great retention rate
Patricia is working on Connect Groups and faith studies
Roxanne working on stewardship
In the future, working with all ministries to embed this process.
Belong
Believe & Behave
14/10/2018

39. AOLP Youth Numbers Children’s Liturgy JK/SK (10 to 20+)
Children’s Liturgy Gr.1 & 2 (5 to 15+)
ChildCare (5 to 10)
Jr. Youth Group Gr. 6 to 8 (30+)
Sr. Youth Group Gr. 9 to 12 (25+)
Confirmations (19)
First Communion (30)
Baptisms (38)
Young Adult Ministry (40+)
CGS (51 in 4 different groups)
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05/29/17

40. 14/10/2018

41. 14/10/2018
05/29/17