1. Elementary Counselors Introduction to PowerSchool
Thursday June 18, 2009

2. Goals To obtain a basic understanding of Power School: Next Step
Searching
Counselor Screen
Log Entries
Student Screens
Alerts
Support
Next Step
Gather a list of your needs
What do you need to know how to do?
Have specialized training

3. Objectives At the end of this session, you will be able to:
Log on to Power school
Search for a student and groups of students
Use Stored Searches and Stored Selections
Use the Counselor's Screen
Complete Log Entry
Have a general understanding of other student screens and Alerts
Know at least 2 places to go to for Help

4. The Power School Website
It is web based – It can be accessed it from any computer with internet connection

5. Login Procedure - If this is your first time
username;username
Example = tparkinson;tparkinson
Username = current computer login name

6. Welcome to PowerSchool
Overview

7. Logout
Navigation Bar
Report Queue
Online Help
Main Menu
Side Bar
Student Searches

8. Changing Password Note: only if you have not done so
Use current network/computer password
Click on Personalize
Click on Change password

9. Changing Password
Enter old and new password
Click Submit

10. Returning to Start page
Use “Bread Crumbs”

11. Overview of Student Searches

12. How to search/browse students
Using the Browse Option – Click on one of the links to execute specific, single-criteria searches.
You can search by
First letter of Last Name
Grade level
Gender
Current Enrollment
Current Selection

13. Search for… …all students in the __ grade …all the male students
… all the students whose last name begins with the letter ____
Re-select the current selection
…all enrolled

14. Selecting Students by Hand
Use this if you want to select more than one student on the list

15. Selecting Students by Hand
1. Click
2. Hold
3. Click
1 Click
2. Hold while
clicking on the
others
Click
Click

16. Field/Value Searching
Suppose you would like to find all of the students in your school whose first name is Tim.

17. Field/Value Searching
Every search command line is broken into three parts:
field name - such as first_name or grade_level or DOB
comparator - such as =
search argument - in the example, tim is the search argument – what I want to find
The general format is:
[field name] [comparator] [search argument]

18. Field/Value Searching
Suppose you would like to find all of the students in your school whose first name is Tim.
Type the following into the search box:
first_name=timothy
[field name] [comparator] [search argument]

19. Field/Value Searching
Using the Search option (field/value)
PowerSchool stores student information in fields. For example:
"first_name" field stores the students' first names.
The "DOB" filed stores the students' date-of-birth.

20. Field/Value Searching
Using the Search option (field/value)
Using the Field List find the field names for
Last Name - Last_Name=your choice
Street name where mail gets delivered – Mailing_street=______
Student Number - Student_Number=pick a sasi number
Last Name, First Name – LastFirst=find a student

21. Short Cuts
Name
Student #

22. = < > <= >= # in contains !contain @ Comparator Meaning
equals
<
is less than
>
is greater than
<=
is less than or equal to
>=
is greater than or equal to #
does not equal in
is [field] present in the search argument?
contains
is the search argument contained in the [field]?
!contain
is the search argument not contained in the [field]? @
wildcard

23. Searching Using “=“
Search for all students with the last name of Smith Last_Name=Smith

24. Searching Using “=“
Search for a student with the Student id number of AGI – PLE Student_Number=____

25. grade_level in 0,2 Searching Using “in“
Create a single list of students who are in:
AGI – 3rd, 4th 6th Grade
PLE – K, 2nd Grade
grade_level in 3,4,6
grade_level in 0,2

26. last_name in smith,smyth
Searching Using “in“
Search for a student whose last name might be:
Smith or it could be Smyth or
McMahon or McMinn or even McMullen
last_name in smith,smyth
last_name in mcmahon,mcminn,mcmullen

27. Search Using “Contains”
…all of the students in your school who live on State Road
mailing_street contains State Or
Street contains state

28. Search Using “Contains”
Mother’s last name includes Smith
AGSD_Parent_1 contains smith

29. Wild Card Searching “@”
Search for a student whose first name starts with Jen
first_name =
Note: For SASI users the replaces the SASI”*”

30. Wild Card Searching “@”
Search for a student whose first or second last name is Ayllon
last_name =

31. Searching Using OR (in waves)
Search for all the students whose last names begins with “h” or “j” or “k”
Iep or ell????
1st wave – Last_name = search
2nd wave - +Last_name = search
3rd wave - +Last_name = search

32. Searching Using OR (in waves)
Search for all the students who have an IEP or are in the ELL program
1st wave – pa_iep=1
2nd wave – +agsd_ell_engprof>=1;agsd_ell_engprof<=5

33. Searching Using AND “;”
AGI - Search for all the girls in the 6th grade
PLE - Search for all the boys in the 2nd grade
grade_level = 6;gender = f
grade_level = 2;gender = m

34. How to Search by Birthday
To find a student or students that have a birthday on a specified date, use the *birthday search code. This code is always preceded with an asterisk.
Birthdays (today) *birthday=today Finds all students whose birthday is today, matching only month and day.
Birthdays (date) *birthday=5/1 Find all students whose birthday is May 1
Birthdays (range) *birthday>=5/1/99;*birthday<=5/31/99 Find all birthdays in May of 1999

35. ¨ Displaying Inactive students – “/”
Include non-active students.
Use this “/” prefix to search across ALL students (ie, active and inactive).
Example
/Last_Name=Smith

36. Stored Searches

37. How to Store Frequently Used Search Commands
You can store frequently-used searches instead of entering the same search command every time that you need to work with a particular group of students. After a search is stored, all other users on the same PowerSchool server can use all the stored searches listed on the stored search page.

38. Stored Searches From the Start Page, click on Stored Searches
Click New.

39. Stored Searches #1 #3 #2 Enter a Name for the stored search
Enter the search command - just as you would in the Search Student's field on the PowerSchool start page.
Click submit. #1 #2 #3

40. Stored Selections

41. Stored Selections Create your selection Return to the Start page
Check to see if you have your selections
Click on the sorted selection link
248 students selected

42. Stored Selections
Enter a title and date for your selection

43. The Counselor’s Screen
Working with a Selection of Students

44. The Counselor’s Screen – Accessing the Page
Create a selection of students or use a Stored Selection
Open Functions
From Stored Selections
From a selection of students

45. The Counselor’s Screen – Accessing the Page
Click on Counselors Screen
From Stored Selections
From a selection of students

46. The Counselor’s Screen
Choose the student screen you would like to use. Then click Submit

47. The Counselor’s Screen
Clicking the First Name takes you out of the counselors screen to the individual students page.
Clicking the Last Name keeps you in the counselors screen to move between students. You view the student screen selected at the beginning

48. The Counselor’s Screen
If you leave the Counselors Screen you can still look at the other students by using the arrows

49. The Counselor’s Screen
Short Cut to another student(s) not in the Current Selection
Note: Will lose your current selection

50. Log Entries

51. Log Entries On the student’s screen
Select Log Entries under the Administration section of the side bar

52. Log Entries To create a new log entry
Click on New
To view a current Log Click the date

53. Log Entries The date, time & Author will be filled in
Log Type – Select Counselor

54. Log Entries Under Subtype – We need your help!
Send Linda a list of subtypes you would like.

55. Log Entries
Title and enter Log details

56. Log Entries Most of the remaining log is for Discipline Activity
Pick a student
Enter a Log
Delete it

57. Main Menu Side Bar

58. Functions From the Start Page Attendance Enrollment Summary
Teacher Schedules

59. Working with Individual Students
Select a single student

60. Student Section – will be updated??
Quick Lookup
Next on List
Address
Custom Screens
Demographics
Medical
Parent- Info

61. Student Section
Attendance
Academic Record

62. Special Education Occupation Plan

63. Other Views of Student Information

64. Student Alerts

65. Alerts

66. Medical Alert Other Alert Alerts Guardian (parent) Alert
Discipline Alert

67. Run a Report
Absentee

68. Absentee Report – get rid of
From the Start Page
Click on Absentee Report

69. Absentee Report
Click Submit

70. Absentee Report
Click Refresh to view report or use the Report Queue to return later

71. Resources

72. Mastery in Minutes Video Tutorials

73. Mastery in Minutes (MiM)
Located on the Power Source Website
Click on the Training tab

74. Mastery in Minutes (MiM)
Under the Online Training (bottom right)
In the MiM Section Click on Tutorials

75. Mastery in Minutes (MiM)
To view the tutorial videos
Click on a Category of training tutorials

76. Help Desk

77. Power School Wiki Site Training Schedules & Resources1 2 3

78. Questions

79. Next Step

80. Next Step Gather a list of your needs Email list to:
What do you need to know how to do?
list to:

81. My Learning Plan Log on to www.mylearningplan.com
Click on the Activity

82. My Learning Plan
Click on Professional Development Evaluation – In District
Complete the evaluation

83. My Learning Plan Return to the activity Click on Mark Complete
Click on Submit

84. Thank You