1. Examples of Poor Primary Keys
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

2. Primary Key & Foreign Key
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

3. Modifying a Table in Design View
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

4. Hyperlinks Data Type hyperlink Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

5. Adding & Editing Records
After table creation, records CAN be added to the table.
The table must be viewed in Datasheet view in order to add data.
The user can click in any individual area of a record to enter data.
Record Selector
New Record Button
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

6. Add & Editing – con’t Edit Mode Record Navigation Buttons
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

7. Adding & Editing – con’t
To change data in a record – click inside the cell.
To delete data from a record …select the content and press delete.
To delete a record…right-click the record selector and select “delete record”.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

8. Moving & Deleting Fields
Fields in a table can be moved to better organize the table for data entry.
Deleting a field in a table will delete all data that appears in that field as well.
You can also delete or move rows of data.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

9. Move a Field in Design View
Select the “gray” box to the left of the “field name” you want to move. Next, “drag n’ drop” to new location.
See the results??
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

10. How to delete a field in Table Design View
To delete the “Field Name” select the field name and press delete.
To delete the entire “field” you can select the row, right click and select “delete rows”
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

11. Deleting Records Delete a record using cut
Now, the record for “Smith, Michele” is now deleted.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

12. Deleting a row in Datasheet View
Deleting a row will permanently remove an entire record of data from the table.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

13. Printing Tables
Individual tables can be printed without printing the entire database.
Using Print Preview will allow the user to see how the table will appear printed.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

14. Printing Tables Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

15. Use the zoom controls to help zoom in or out of the table.
Printing Tables
Use the zoom controls to help zoom in or out of the table.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

16. Zoom in or out using the Print Preview Tab and the Zoom Group
Printing Tables
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

17. Under the Print Preview tab there are several options you can use to change document settings before printing.
Printing Tables
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC