2. Understand Spreadsheet Software
Microsoft Excel is an electronic spreadsheet program
An electronic spreadsheet program allows you to perform numeric calculations
The spreadsheet is called a worksheet
Individual worksheets are stored in a workbook which is the Excel file

3. Understand Spreadsheet Software
Advantages of using Excel
Enter data quickly and accurately
Recalculate data easily
Perform what-if analysis
Change the appearance of information
Create charts
Share information

4. workbook
Cell address
Formulas
cell
row
Column
worksheet

6. Format Values
The format of a cell determines how the labels and values look
Bold, italic, dollar signs, commas, etc.
Formatting does not change the data only its appearance
Select a cell or a range, then apply formatting

7. Change Font and Font Sizes
A font is the name for a collection of characters with a similar, specific design
Font size is the physical size of text
Measured in points
1 point = 1/72 of an inch
The default font in Excel is 11-point Calibri

8. Change Font Styles and Alignment
Common font style and alignment buttons

9. Insert and Delete Rows and Columns
When you insert a new row, the contents of the worksheet shift down from the newly inserted row
When you insert a new column, the contents of the worksheet shift to the right of the new column

10. Insert and Delete Rows and Columns
Excel inserts rows above the cell pointer and columns to the left
Insert multiple rows or columns by selecting the same number of row or column headings to be inserted

11. Insert and Delete Rows and Columns
Insert dialog box

12. Insert and Delete Rows and Columns
When you delete a row, the contents of the worksheet shift up
When you delete a column, the contents of the worksheet shift to the left
Delete multiple rows or columns by selecting all of the row or column headings to be deleted

13. Rename and Move a Worksheet
By default, an Excel workbook initially contains three worksheets, named Sheet1, Sheet2, and Sheet3
To move to another sheet, click its sheet tab

14. Rename and Move a Worksheet
To make it easier to identify the sheets, you can rename each sheet and add color to the tabs
You can change the order of sheets by dragging the sheet tabs

15. Rename and Move a Worksheet
Moving the Budget sheet

16. Understand Spreadsheet Software
Excel worksheet

17. Understand Spreadsheet Software
The Name box displays the active cell address
The formula bar allows you to enter or edit data in the worksheet
The intersection of a row and a column is called a cell

18. Identify Excel 2013 Window Components
Each cell has its own unique location called a cell address
The cell in which you are working is called the active cell
Sheet tabs let you switch from sheet to sheet in a workbook

19. Identify Excel 2013 Window Components
The status bar provides a brief description of the active command or task in progress
The mode indicator provides additional information about certain tasks

20. Identify Excel 2013 Window Components
Selected range

21. Understand Formulas Formulas are equations in a worksheet
When creating calculations in Excel, it is important to:
Know where the formulas should be
Know exactly what cells and arithmetic operations are needed

22. Understand Formulas
When creating calculations in Excel, it is important to:
Create formulas with care
Use cell references rather than values
Determine what calculations will be needed

23. Understand Formulas

24. Enter Labels and Values and Use the AutoSum Button
Labels contain text and numerical information not used in calculations
Values are numbers, formulas, and functions that can be used in calculations
A function is a built-in formula
A function includes arguments, the information necessary for the calculation

25. Enter Labels and Values and Use the AutoSum Button
Clicking the Sum button sums the adjacent range above or to the left, though you can adjust the range
The fill handle fills cells based on the first number sequence in the range

26. Enter and Edit a Simple Formula
Formulas start with the equal sign (=), also called the formula prefix
Calculation operators in formulas indicate what type of calculation you want to perform
Arithmetic operators perform mathematical calculations
Examples of arithmetic operators are * / % ^

27. Enter and Edit a Simple Formula
Comparison operators compare values for the purpose of true/false results
Examples of comparison operators are = > < >= <= <>
Text concatenation operators join strings of text in different cells
An example of a text concatenation operator is &

28. Enter and Edit a Simple Formula
Reference operators enable you to use ranges in calculations
Examples of reference operators are : , (space)

29. Insert a Function
A function is a predefined worksheet formula that makes it easy to perform a complex calculation
Can be used by itself or within a formula
If used alone, begins with the formula prefix (=)

30. Insert a Function
Expanded Function Arguments dialog box

31. Type a Function A function can be typed manually into a cell
You must know the name and initial characters of the function
Can be faster than using the Insert Function dialog box
Experienced Excel users often prefer this method

32. Type a Function
While manually typing a function, it is necessary to begin with the equal sign (=)
Once you type an equal sign, each letter you type activates the AutoComplete feature

33. Type a Function
MAX function in progress

34. Insert and Delete Rows and Columns
When you insert a new row, the contents of the worksheet shift down from the newly inserted row
When you insert a new column, the contents of the worksheet shift to the right of the new column

35. Insert and Delete Rows and Columns
Excel inserts rows above the cell pointer and columns to the left
Insert multiple rows or columns by selecting the same number of row or column headings to be inserted

36. Insert and Delete Rows and Columns
Insert dialog box

37. Insert and Delete Rows and Columns
When you delete a row, the contents of the worksheet shift up
When you delete a column, the contents of the worksheet shift to the left
Delete multiple rows or columns by selecting all of the row or column headings to be deleted

38. Apply Colors, Patterns, and Borders
You can add enhancements such as colors, patterns, and borders by using:
Border and Fill Color buttons in the Font group on the Home tab of the Ribbon and on the Mini toolbar, or
Fill tab and Border tab in the Format Cells dialog box

39. Apply Colors, Patterns, and Borders
Cell styles are pre-designed combinations of formatting attributes
Use the Cell Styles button in the Styles group on the Home tab

40. Apply Colors, Patterns, and Borders
LivePreview of fill color

41. Basic Formulas

42. Excel Formulas
You must have an equals sign ( = ) as the first character in a cell that contains a formula.
The = sign tells excel that the contents of the cell is a formula
Without the = sign, the formula will not calculate anything. It will simply display the text of the formula.

43. All Formulas begin with = Automatic Functions Adding:
(Toolbar button Σ)
=Sum(1,2) or =Sum(A3,A7,A9) or =Sum(A1:A5)
Subtracting :
= A5-A3
Multiplication :
= c3* d3
Division:
=f5/c5

44. =Average(1,3,5) or =Average(A1:A3,A5) =Count(A1:A5) =Max(B2:B25)
=Min(B2:B25)
Function
Calculates
AVERAGE
an average
MAX
the largest number
MIN
the smallest number

45. Cell references Refer to values in A10 the cell in column A and row 10
cell A10 and cell A20
A10:A20
the range of cells in column A and rows 10 through 20
B15:E15
the range of cells in row 15 and columns B through E
A10:E20
the range of cells in columns A through E and rows 10 through 20

46. Microsoft Office basics
Display and use windows
Use dialog boxes

47. To do this
Press
Move to the beginning of the entry.
HOME
Move to the end of the entry.
END
Move one character to the left or right.
LEFT ARROW or RIGHT ARROW
Move one word to the left.
CTRL+LEFT ARROW
Move one word to the right.
CTRL+RIGHT ARROW
Select or cancel the selection of one character to the left.
SHIFT+LEFT ARROW
Select or cancel the selection of one character to the right.
SHIFT+RIGHT ARROW
Select or cancel the selection of one word to the left.
CTRL+SHIFT+LEFT ARROW
Select or cancel the selection of one word to the right.
CTRL+SHIFT+RIGHT ARROW
Select from the cursor to the beginning of the entry.
SHIFT+HOME
Select from the cursor to the end of the entry.
SHIFT+END

48. To do this
Press
Create a nonbreaking space.
CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen.
CTRL+SHIFT+HYPHEN
Make letters bold.
CTRL+B
Make letters italic.
CTRL+I
Make letters underline.
CTRL+U
Decrease font size one value.
CTRL+SHIFT+<
Increase font size one value.
CTRL+SHIFT+>
Decrease font size 1 point.
CTRL+[
Increase font size 1 point.
CTRL+]
Remove paragraph or character formatting.
CTRL+SPACEBAR
Copy the selected text or object.
CTRL+C
Cut the selected text or object.
CTRL+X
Paste text or an object.
CTRL+V
Paste special.
CTRL+ALT+V
Paste formatting only
CTRL+SHIFT+V
Undo the last action.
CTRL+Z
Redo the last action.
CTRL+Y
Open the Word Count dialog box.

49. To do this
Press
Create a new document.
CTRL+N
Open a document.
CTRL+O
Close a document.
CTRL+W
Split the document window.
ALT+CTRL+S
Remove the document window split.
ALT+SHIFT+C or ALT+CTRL+S
Save a document.
CTRL+S