1. Getting Started with Microsoft Office 2010

2. Objectives Explore the programs in Microsoft Office
Start programs and switch between them
Explore common window elements
Minimize, maximize, and restore windows
Use the Ribbon, tabs, and buttons
Getting Started with Microsoft Office 2010

3. Objectives
Use the contextual tabs, the Mini toolbar, and shortcut menus
Save, close, and open a file
Learn how to share files using SkyDrive
Use the Help system
Preview and print a file
Exit programs
Getting Started with Microsoft Office 2010

4. Common Window Elements
Getting Started with Microsoft Office 2010

5. Exploring Microsoft Office 2010
Microsoft Office 2010, or Office, is a collection of Microsoft programs
Microsoft Office Word 2010 (documents)
Microsoft Office Excel 2010 (workbooks)
Microsoft Office Access 2010 (databases)
Microsoft Office PowerPoint 2010 (presentations)
Microsoft Office Outlook 2010 (information management)
A major advantage of Office is integration, the ability to share information between programs
Getting Started with Microsoft Office 2010

6. Starting Office Programs
On the taskbar, click the Start button
On the Start menu, click All Programs, click Microsoft Office, and then click the name of the program to start or
Click the name of the program to start in the left pane of the Start menu
Getting Started with Microsoft Office 2010

7. Switching Between Open Programs and Files
Office allows multiple programs to be open at one time
Use program buttons on taskbar to switch between programs or
Use Alt+Tab keys to switch between open files
Figure 3
Getting Started with Microsoft Office 2010

8. Resizing the Program Window and Workspaces
Office programs have three sizing buttons
Minimize button (hides window, program only visible on taskbar)
Maximize button (expands window to full screen size)
Restore Down button (returns window to predefined size)
Some programs have two sets of sizing controls (like Excel and Word)
Top level controls program window
Lower level controls workspace
Getting Started with Microsoft Office 2010

9. Resizing Windows and Workspaces
Figure 5
Getting Started with Microsoft Office 2010

10. Switching Views Switching Views
Each Office program has different view options
Word has five views:
Print Layout
Full Screen Reading
Web Layout
Outline
Draft
View changes presentation, but not content
Getting Started with Microsoft Office 2010

11. Zooming and Scrolling
Zooming magnifies or shrinks content displayed in workspace
To change zoom percentage:
Use Zoom slider at right of status bar
Click Zoom level button to left of Zoom slider
Use Zoom group in View tab on the Ribbon
Getting Started with Microsoft Office 2010

12. Zooming the Workspaces
Getting Started with Microsoft Office 2010

13. Using the Ribbon
The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks
The first tab on the Ribbon, the File tab, opens Backstage view
Backstage view provides access to file-level features, such as creating new files, opening existing files, saving files, printing files, and closing files, as well as the most common program options
The second tab in each program—called the Home tab—contains the commands for the most frequently performed activities
Figure 8
Getting Started with Microsoft Office 2010

14. Using the Ribbon
Getting Started with Microsoft Office 2010

15. Clicking Buttons
Each button, or icon, on the tabs provides one-click access to a command
Most are labeled
Clicking the button often displays a menu or performs an action
Figure 9
Getting Started with Microsoft Office 2010

16. Using Galleries and Live Preview
A gallery is a menu or grid that shows visual representation of the options available for a button
Live Preview shows the results would occur in your file if you clicked that option
Getting Started with Microsoft Office 2010

17. Using Galleries and Live Preview
Live Preview of bullet style
Figure 11
Getting Started with Microsoft Office 2010

18. Opening Dialog Boxes and Task Panes
The Dialog Box Launcher allows you to open a task pane or dialog box related to that group of tasks
A task pane is a window that helps you navigate through a complex task or feature
A dialog box is a window from which you enter or choose settings for how you want to perform a task
Getting Started with Microsoft Office 2010

19. Opening Dialog Boxes and Task Panes
Page tab in the Page Setup dialog box
Figure 12
Getting Started with Microsoft Office 2010

20. Using Contextual Tools
Some tabs, toolbars, and menus come into view as you work
Any object that you can select in a file has a related contextual tab
A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object
Getting Started with Microsoft Office 2010

21. Using Contextual Tools
Figure 13
Getting Started with Microsoft Office 2010

22. Accessing the Mini Toolbar
The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands
Figure 15
Getting Started with Microsoft Office 2010

23. Opening Shortcut Menus
A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button
Figure 16
Getting Started with Microsoft Office 2010

24. Working with Files
Backstage view provides access to document-level features
Creating files
Opening files
Saving files
Closing files
Getting Started with Microsoft Office 2010

25. Saving a File
To prevent losing work, save your file to a disk frequently
To save a file the first time or with a new name or location:
Click the File tab to open Backstage view, and then click the Save As command in the navigation bar (for an unnamed file, click the Save command or click the Save button on the Quick Access Toolbar)
In the Save As dialog box, navigate to the location where you want to save the file
Type a descriptive title in the File name box, and then click the Save button
To resave a named file to the same location with the same name:
On the Quick Access Toolbar, click the Save button
Getting Started with Microsoft Office 2010

26. Saving a File
Figure 17
Getting Started with Microsoft Office 2010

27. Closing a File Close files you are no longer working on
Close a file by clicking the Close command in Backstage view
As a standard practice, you should save your file before closing it
Getting Started with Microsoft Office 2010

28. Opening an Existing File
Click the File tab to open Backstage view, and then click the Open command in the navigation bar
In the Open dialog box, navigate to the storage location of the file you want to open
Click the filename of the file you want to open
Click the Open button
If necessary, click the Enable Editing button in the Information Bar or
Click the File tab, and then click the Recent tab in the navigation bar
Click a filename in the Recent list
Getting Started with Microsoft Office 2010

29. Opening a File
Figure 18
Getting Started with Microsoft Office 2010

30. Saving a File to Windows Live SkyDrive
The Save to Web option on the Save & Send tab in Backstage view gives you access to Windows Live SkyDrive, which is an online workspace provided by Microsoft
Click the File tab to open Backstage view, and then click the Save & Send tab in the navigation bar
In the center pane, click Save to Web
In the right pane, click the Sign In button, and then use your Windows Live ID to log on to your Windows Live SkyDrive account
Getting Started with Microsoft Office 2010

31. Saving a File to Windows Live SkyDrive
Getting Started with Microsoft Office 2010

32. Getting Help
If you don’t know how to perform a task or want more information about a feature, you can turn to Office Help
Click the Microsoft Office Help button (the button name depends on the Office program)
Type a keyword or phrase in the Type words to search for box, click the Search button, and then click a Help topic in the search results list or
In the Table of Contents pane, click a “book,” and then click a Help topic
Read the information in the Help window and then click other topics or links
On the Help window title bar, click the Close button
Getting Started with Microsoft Office 2010

33. Getting Help
Getting Started with Microsoft Office 2010

34. Printing a File
On the Ribbon, click the File tab to open Backstage view
In the navigation bar, click the Print tab
Verify the print settings and review the print preview
Click the Print button
Getting Started with Microsoft Office 2010

35. Printing a File
Getting Started with Microsoft Office 2010

36. Exiting Programs
When you finish working with a program, you should exit it
You can exit programs with a button or a command
Getting Started with Microsoft Office 2010