1. Course: CAT Date: November 6, 2018
PART II
Writing with Word
IN THIS PART:
CHAPTER Learning Word’s Basics
CHAPTER Making Your Words Look Good
CHAPTER Adding Lists, Tables, and Graphics
CHAPTER Using Word’s Advanced Features
Course: CAT Date: November 6, 2018
Time: 7:12 PM

2. Using Word’s Advanced Features
IN THIS CHAPTER:
Look Up a Definition
Translate a Word or Phrase
Insert a Symbol
Count the Words in Your Document
Use Drop Caps
Use AutoCorrect to Improve Your Typing
About Hyphenation
Add a Watermark
About Building Blocks
AutoFormat Your Document
Course: CAT Date: November 6, 2018

3. Using Word’s Advanced Features
IN THIS CHAPTER:
About Headers and Footers
Add a Header or Footer
Add a Footnote or an Endnote
Save a Document in a Different Format
About Mail Merge
Write Form Letters with Mail Merge
Print an Address on an Envelope or a Label
Course: CAT Date: November 6, 2018

4. Look Up a Definition
Fortunately, Word 2007 supports the lookup of definitions with ease. When you want to know what something means, just ask Word.
Locate a Word to Define
Highlight the word you want to define.
Research the Word
Display the Review ribbon. Click the Research button to look up the highlighted word.
Select Your Research Tool
Click to display the drop-down list box labeled All Reference Books.
Course: CAT Date: November 6, 2018

5. Look Up a Definition
Word provides you with translation dictionaries so that you can translate words and phrases from one language to another.
Highlight the word or phrase you want to translate.
Display the Review ribbon. Click the Translate
Select Your Languages From List and To List
Analyze the Translation
Course: CAT Date: November 6, 2018

6. Insert a Symbol
With Word, you can insert any special character into your documents. All these special symbols don’t appear on your keyboard.
Display your Insert ribbon and click the Symbol button. Word displays a list of symbols.
Click the symbol you want to insert.
Display Additional Symbols By clicking the More Symbols
Insert a Special Character
click on Special Characters tab, you’ll see a list of symbols and their keyboard shortcuts like Alt+Ctrl+C for the copyright symbol,
Course: CAT Date: November 6, 2018

7. Count the Words
As you write, you’ll sometimes need to know statistics about your document. How many words are there? How many letters? How many pages?
Word provides these kinds of statistics for you and updates the counts as you write.
Words
Pages
Paragraphs
Lines
Characters
Course: CAT Date: November 6, 2018

8. Count the Words
NOTE
Word’s character count includes or excludes spaces depending on your stated preference. Also, Word’s word count may or may not include text boxes, footnotes, and endnotes depending on your stated preferences.
Course: CAT Date: November 6, 2018

9. Count the Words Get Page and Word Counts Get a Selection Word Count
As you type, your Word status bar shows you the number of pages and words that your document contains.
Get a Selection Word Count
When you select text, your status bar shows both the selected text’s word count and your document’s word count like “Words: 26/1,946”
Include Text Boxes, Footnotes, and Endnotes
Click Review ribbon, click Proofing Tools, and click the Word Count button. The option labeled Include Textboxes, Footnotes, and Endnotes
Course: CAT Date: November 6, 2018

10. Use Drop Caps Select the to convert to a drop cap letter
Drop cap—A large starting letter or word, sometimes twice the size of the other letters of the same paragraph, that provides a visual starting point for paragraphs of text.
Select the to convert to a drop cap letter
Click the Drop Cap button on your Insert ribbon.
Adjust the Drop Cap Size
Course: CAT Date: November 6, 2018

11. Use AutoCorrect to Improve Your Typing
Word’s AutoCorrect feature acts like a helpmate looking over your shoulder as you type. If you make an error, the AutoCorrect feature can quietly and quickly correct it (depending on the error).
Click the Office button and select Word Options, Click Proofing and Click the AutoCorrect Options button
Course: CAT Date: November 6, 2018

12. Add a Watermark NEW TERM
Watermark—Text or a graphics image that appears behind text. A watermark is lighter than the foreground text so that it doesn’t cover any of the wording.
Display your Page Layout ribbon and click Watermark in the Page Background group.
Course: CAT Date: November 6, 2018

13. About Building Blocks
Building blocks—Formatted text, such as a cover page, name and address block, or stationary letterhead that you store in Word’s building block library.
Building blocks save you time. Instead of re-creating or retyping the same document elements over and over, you save the elements in your building block library and insert one when you need one.
Course: CAT Date: November 6, 2018

14. About Building Blocks
AutoText—Text you’ve stored in Word’s default template file (Normal. Dot, which loads automatically every time you create a blank document) and assigned a name to. You
store text that you want to reuse often as an AutoText entry. Type the AutoText name and press F3 to insert the expanded text.
NEW TERM
Building Block Organizer—The location where Word stores all your individual building blocks.
Course: CAT Date: November 6, 2018

15. About Building Blocks
Select the text and display your Insert ribbon. Click the Quick Parts button and select Save Selection to Quick Part Gallery. Word displays the Create a New Building Block dialog box. Give your text a name, such as LegalShort, click to open the dialog box’s Gallery entry, select AutoText, add an optional Category and Description if you like, and click OK. The next time you want to insert that formatted text into your document, type its name, such as LegalShort, and press F3 to replace the name with the full, formatted text.
Course: CAT Date: November 6, 2018

16. AutoFormat Your Document
Word will also automatically format your document as you type. Word can ensure that your bulleted lists look nice and uniform and that common fractions that you type out such as 1/2 immediately convert to a symbol such as 1⁄2.
Click your Office button and select Word Options
Click the Proofing tab ,click the AutoCorrect, Click the AutoFormat As You Type
the option labeled Internet and Network Paths with Hyperlinks will be selected. That
Course: CAT Date: November 6, 2018

17. Headers and Footers
Headers and footers can give your documents a consistent appearance. You can select certain pages to receive headers and footers. Word also supports the use of odd- and even-numbered headers and footers.
NEW TERMS
Header—Text that appears at the top of every page in a section or document.
Footer—Text that appears at the bottom of every page in a section or document.
Course: CAT Date: November 6, 2018

18. Headers and Footers
Word comes with several predesigned headers and footers. You can also add your own.
Course: CAT Date: November 6, 2018

19. Add a Header or Footer
Here are some of Word’s more common fields that you can use in your headers or footers:
• Date
• Time
• Page number
• Page count
• Author
The page number and page count fields can be combined to create a header or footer that reads, for example, “Page 4 of 17.”
Course: CAT Date: November 6, 2018

20. Add a Header or Footer
Click Insert ribbon and click to open the Header list.
Select a Header
Customize the Header
Apply Your Header
Course: CAT Date: November 6, 2018

21. Add a Footnote or an Endnote
In addition to headers and footers, Word supports the inclusion of footnotes and endnotes in your documents.
A footnote differs from an endnote in that it appears
only on the page in which it’s referenced.
An endnote appears at the end of your document, referenced somewhere in the text.
Course: CAT Date: November 6, 2018

22. Add a Footnote or an Endnote
NEW TERMS
Footnotes—Notes at the bottom of a page referenced by numbers somewhere on the page.
Endnotes—Notes at the end of a document referenced by numbers somewhere within the body of the document.
Course: CAT Date: November 6, 2018

23. Add a Footnote or an Endnote
Determine the Location
Request a Footnote
Display your References ribbon and click to display the Insert Footnote
Type the Footnote Text
Insert Another Footnote(Reference, Insert Footnote button)
Convert a Footnote to an Endnote(right click, convert)
Course: CAT Date: November 6, 2018

24. Save a Document in a Different Format
Word’s native document format is new and differs from previous versions of Word formats. Instead of the .doc filename extension, Word 2007 uses .docx (the x is related to the XML format) for its native format.
Office button, Save As button.
Click the down arrow next to the Save as Type drop-down list box to display all the file formats that Word supports.
Click the Save button to save your Word document in your converted file format.
Course: CAT Date: November 6, 2018

25. Save a Document in a Different Format
TIP
You can save Word documents in PDF or XPS formats if you download the Save As PDF or XPS Add-In here:
Course: CAT Date: November 6, 2018

26. Add WordArt
Word offers WordArt when you want to display text in different shapes, colors, and styles to add pizzazz to your documents.
NEW TERM
WordArt—Text you can bend, twist, and color.
After you insert WordArt, you can drag resizing handles and format the WordArt to suit your needs.
Course: CAT Date: November 6, 2018

27. Add WordArt From the Insert ribbon, click the WordArt button
Word displays the Edit WordArt Text dialog box in which you specify the text and format to use.
Format the WordArt Specifics
Course: CAT Date: November 6, 2018

28. END
7:12 PM
Course: CAT Date: November 6, 2018