1. Kirtland Old Town Sewage Issues First Public Meeting May 29, 2018
Philip W. Kiefer, P.E.
Kirtland Old Town Sewage Issues First Public Meeting May 29, 2018

2. Agenda Investigations and Findings Alternatives Alternative Comparison
Lake County General Health District
Alternatives
NPDES discharging home systems
Sewers
Lake County Department of Utilities
Alternative Comparison

3. Prologue
Started in 2014 with - high bacteria counts at the end of Maple Street August Meeting with Ohio EPA Submit a plan to fix the problem

4. City of Kirtland Stormwater Investigation
Kristen Fink, R.S.
Residential Home Sewage Treatment Systems
USEPA mandated a Phase II Stormwater Program (2003) targeting small urbanized communities. The National Pollutant Discharge Elimination System (NPDES) regulations have imposed six minimum control measures which are targeted at improving our Nations water resources.

5. Stormwater Program
To prevent harmful pollutants from being washed or dumped into storm sewers, certain operators are required to obtain NPDES permits and develop stormwater management programs (SWMPs). Kirtland is a co-permitee of the Lake County Stormwater Management Department.
Kirtland is one of 17 members in the community of Lake County that contracts with the Lake County Stormwater Management Department to provide stormwater services.
MCM3 Illicit Discharge Detection & Elimination
Outfall screening
Water quality sampling
Investigation & Enforcement
Reporting to OEPA

6. Stormwater Definitions
Illicit Discharge:
USEPA and OEPA define an illicit discharge as any discharge to an MS4 that is not composed entirely of stormwater.
MS4 (Municipal Separate Storm Sewer System):
A conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains) designed or used for collecting or conveying storm water.

7. Illicit Discharge Investigation
Routine Screening led to an Investigation
Intermittent flow, above avg. rate of flow, cloudy, brown-gray water, sewage odors, low dissolved oxygen, high nitrates, high phosphates indicates an illicit discharge consistent with sewage
Back tracking up pipe led to the need for permission to dye test home wastewater pipes
Further investigation showed storm sewer line through back yards of Joseph St. and Maple St. and across Coudry St.
Smoke testing conducted to assist with locating potential illegal connections and direction of storm line
Samples taken at 9 locations all exceeded state bacterial levels for E.coli/100ml

8. Sample Results Map

9. Sample Results NOT TO EXCEED 1030 E.coli /100mL
Map Location
Type
Location Description
Date Sampled
Results A
Flow
Yard Catch Basin Coudry St.
8/1/2017
60,000 ecoli/100ml B
CB north of Driveway Coudry St.
140,000 ecoli/100ml C
Backyard storm drain Coudry St.
620,000 ecoli/100ml D
Backyard 7701 Joseph St.
136,000 ecoli/100ml E
CB Northbound pipe Maple St.
252,000 ecoli/100ml F
CB Westbound pipe Maple St.
14,000 ecoli/100ml G
CB west side Elm St.
16,000 ecoli/100ml H
Standing water
CB Northwest corner Coudry & Joseph Joseph St.
8,000 ecoli/100ml I
CB in front of 8979 Elm St.
1,820 ecoli/100ml

10. Illicit Discharge Investigation
ORC Chapter Conditions under which a sewage treatment system causes a public health nuisance
(c) Water samples that exceed one thousand thirty E.coli counts per one hundred milliliters (1030) in two or more samples when five or fewer samples are collected or in more than twenty percent of the samples when more than five samples are collected.

11. Camera/Televising Results

12. Working to prevent disease, promote health, and protect our community
Lake County General Health District
Working to prevent disease, promote health, and protect our community
Kristen Fink, R.S. (Sanitarian II)

13. ? Replace individual systems
Alternatives
X Do nothing
? Replace individual systems
Construct sanitary sewers

14. Operation & Maintenance Management Program
Lake County General Health District
Operation & Maintenance Management Program
Dan Lark, R.S. (EH Director)
Dan Sinclair, R.S. (Sanitarian II)

15. Why Is Regular HSTS Maintenance A Good Idea?
Home Sewage Treatment System (HSTS) are one of the most under valued utility in ones home. It’s constantly working day or night even when your not home.
Proper care and maintenance will help to ensure your system continues to work for at least years.

16. 3 Reasons To Maintain Your HSTS
Money. Failing HSTS are expensive to replace. Common cause of failure is lack of maintenance.
Health of your family and community. Contact with wastewater can pose a significant risk to public health. Wastewater from failing HSTS can contaminate nearby wells, groundwater, and drinking water sources.
Economic health of your community. Failing septic systems can cause property values to decline. Wastewater pollution of local waterways and shorelines can negatively impact communities recreational/commercial activities and contribute to harmful algae blooms.

17. Yearly Cost to Operate a NPDES Discharging STS
Discharging NPDES System
Yearly Operational Cost
Estimated Cost to Replace Failed
Mechanical Components over 20 years
Service contract $
Pumping $
Electric $
Sampling/Permit $
Approximate cost per year $
UV Bulb
Replace every 2 years
10 $110.00
$1100
Aeration Motor life span Approx. 10 years
2 $850
$1700
Discharge pump
Approx. life span 10 years
2 $250
$500
Total cost over 20 years
$3300
Average cost of installation $12,000 to $15,000
20 year minimum cost including installation $31,820

18. New Rules for the State of Ohio OHIO ADMINISTRATIVE CODE 3701-29
On January 1, 2015, a new set of sewage rules went into effect to govern all Sewage Treatment Systems (STS) in the State of Ohio.
The code it replaces was created in 1977 and was significantly outdated. Like most health departments, LCGHD maintained more stringent set of local rules for most of that period of time.

19. Changes In The State Code
Requires Local Health Department to create operation & maintenance program and establish operation permit terms and conditions. (OAC (A))
All STS shall have an operation permit and be maintained in proper working condition.
No person shall operate a STS without an operation permit, and STS owners must comply with the terms & conditions of the permit. (OAC (I))

20. Operation & Maintenance Program
LCGHD Plan In Developing an O&M Program
OAC “BOH shall develop a program for the administration of O & M Management for STS & provide education on STS to homeowners.
(2) O & M will now be required on all existing STS.
(OAC (I))
(3) LCGHD has established a phased step approach to enrolling all existing STS. ( ~12,000 systems)

21. Operation & Maintenance
Phase I and IV does not apply to this presentation
Phase V
Enroll all existing systems not included under any other phase
LCGHD will focus first on oldest systems and nuisance conditions in neighborhoods.
Enrollment of HSTS evaluated for real estate point of sale inspections conducted through LCGHD
This phase will be occurring in 2020.

22. What’s All This Mean For Homeowners
LCGHD will issue an operation permit to owners of Sewage Treatment Systems.
Owners will be notified by LCGHD to obtain an operational permit.
Permits must be renewed by homeowners yearly.
Owners will need to provide proof of compliance with the permit conditions or be subject to an Operation Inspection by LCGHD staff.

23. Operation Permit and Operation Inspection
Requires certain maintenance of each type of septic system.
System observation & maintenance is done by a registered LCGHD Service Provider.
Service providers must send reports to LCGHD
Operation Inspection
Inspections of STS may be performed by LCGHD staff (visible components only) and done on a Pass/Fail basis. A fee will be charged.

24. Operation Permit Cost to Homeowners
Fees will range between $20 to $40 per year
Septic tank to leaching trench or mound will be $20 and will required service once every 3 years.
Aerobic Treatment Units to Trench or mound will be $40 and will required service once per year.
Septic tank or ATU to drip distribution will be $40 and will require service two times per year.
NPDES discharging ATU’s will be $160 per year (includes required annual sampling) and will require service two times per year.

25. What Is Required Of Homeowners?
Homeowners must have an Operation Permit.
Homeowners with NPDES (EPA) approved systems must complete required sampling and have a mandatory service contract.
All other homeowners with septic systems must either complete the required maintenance or be subject to the LCGHD routine inspection.

26. ? Replace individual systems
Alternatives
X Do nothing
? Replace individual systems
Construct sanitary sewers

27. SEWER Route

28. Lake County Department of Utilities

29. Lake County Department of Utilities
Water Treatment and Distribution
Aquarius WTP – 20,000,000 gal/day
Bacon Road WTP – 9,000,000 gal/day
550 miles of waterline
Aquarius WTP Capacity 20 mgd
87 employees

30. Lake County Department of Utilities
Waste Water Collection and Treatment
Mentor WWTP – 20,000,000 gal/day
Madison WWTP – 6,000,000 gal/day
500 miles of sanitary sewer
GLK Capacity 20 mgd
97 employees

31. Service Areas
Regional
Resources
August 2006 flood
kirtland

32. Lake County Department of Utilities
Solid Waste Disposal
Lake County Solid Waste Facility
Blase Nemeth Road
800 tons per day
7 employees

33. Lake County Department of Utilities
Three separate enterprise funds
All revenue is generated from user fees
Each utility is self-supporting

34. Public Sanitary Sewer Option
Assessment Procedure
Costs involved
Timeline

35. Assessment Procedure Informational meetings are held
If public sewers are the desired option, detailed drawings and cost estimates will be developed
Straw poll 35

36. Assessment Procedure (continued)
Residents will be notified by mail of the public hearing
This notice will include a tentative assessment
Formal public hearing is held where objections and endorsements will be heard
The improvement is constructed 36

37. Assessment Procedure (continued)
After project completion property owners will receive a final assessment notice in the mail
There is a 30-day cash payment period. Property owners can pay, for all, part or none of the assessment during the cash payment period
After 30 day cash period, unpaid assessments plus interest will be placed on real estate taxes to be collected over a 20-year period 37

38. Public Sanitary Sewer Costs
Construction and Connection
Pipe installed across frontage
$23,000 - $31,000
Capacity at the Wastewater Treatment Plant
$5,671.64
Connection from your house to the road
Typically $3,000 - $5,000
Quarterly sanitary sewer rate is $77.49 (flat rate)

39. Additional Information
An assessment amount of $27,000, financed at 5% (estimated) for 20 years, would be approximately $2,140 per year or $178 per month.
Construction costs will be assessed to the property taxes approximately one year after the project is completed. 39

40. Proposed Timeline First Informational Meeting – May 29, 2018
PRELIMINARY – SUBJECT TO CHANGE
First Informational Meeting – May 29, 2018
Begin Design – August, 2018
Public Hearing – May, 2019
Bid Opening – September, 2019
Begin Construction – December, 2019 40

41. Alternative Comparison
Cost Other factors

42. Life Cycle Costs @ 2% Inflation

43. Other Factors
NPDES Systems Lower initial cost Higher operating costs Treated sewage in streams ? Approvable by OEPA Electric powered
Sewers
Higher initial cost
Lower operating costs
No sewage in streams
Approvable by OEPA
Gravity powered

44. Thank You! - Questions
Contact Information
Dan Lark, R.S Randy Rothlisberger, P.E.
Environmental Health Director Lake County Sanitary Engineer
One Victoria Square, Suite Main Street
Painesville, OH Painesville, Ohio
(440) (440)
Dan Sinclair, R.S. Philip W. Kiefer, P.E.
Sanitarian II CT Consultants, Inc., Kirtland City Engineer
One Victoria Square, Suite Sterling Court
Painesville, OH Mentor, Ohio 44060
(440) (440)