1. 11/6/2018 8:48 PM
Migration to SharePoint and OneDrive in Office 365: Process and options
BRK2228
Original Ignite:
Bill Baer
Senior Technical Product Manager
SharePoint & OneDrive
Simon Bourdages
Product Manager II
SharePoint & OneDrive
With Real World Experience Added By, and Presented Now By:
Ryan M. VanOsdol
DocAuto, Inc.
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2. Agenda Getting started with the cloud Migration solutions and options
BILL
11/6/2018 8:48 PM
Agenda
Getting started with the cloud
Migration solutions and options
Migration services
Q&A
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3. Bridging the gap with migration…
BILL
11/6/2018 8:48 PM
Bridging the gap with migration…
Migration is the ability to move content from different sources to SharePoint and OneDrive in Office 365
Please don’t do this 
Instead….
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4. It’s about “Transformation”…
11/6/2018 8:48 PM
It’s about “Transformation”…
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5. It’s all about the “Transformation”
BILL
11/6/2018 8:48 PM
It’s all about the “Transformation”
Turn off File Shares for ODFB
Reduce other spend (Box, Documentum)
Discard consumer tech (Google)
Discover Content, Processes & Business Units to build Information Architecture
Archive old data (with retention)
Delete unneeded information (don’t hoard)
Integrate a compliance plan (be lawful)
Implement a governance framework (be helpful)
Enforce (be in control)
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6. Cool O365 Data Center Info 11/6/2018 8:48 PM
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7. MS O365 Data Centers
Water hose
Network connectivity
Electricity

8. MS O365 Data Centers – The Future

9. MS O365 Redundancy From the chip cores to…. The entire data center….
And everything in between

10. 11/6/2018 8:48 PM
O365 Security
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11. 11/6/2018 8:48 PM
MS O365 Security
Best in the world….it’s a matter of scale, and business
To get into the building / to get hired
To get access to the network that has the servers on it requires a one-time computer generated username and password that expires and is unique
To access servers physically impossible
Connect to – Need internal permission, reason, timeframe, internal machine and a second unique computer generated uname/pwd with limited rights
Data – Impossible without YOUR approval
Data – Impossible physically, Shredded storage / Shredded encryption / Unknown physical location
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12. Getting started with cloud… Process
11/6/2018 8:48 PM
Getting started with cloud… Process
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13. A Migration is About… Overpromising and under-delivering…
Overpromising on the pain and under-delivering on the misery!
By developing an iterative, living process that adapts as you learn…
…and by doing things the first time where people can’t see you fail.

14. A Migration is about…. Transforming Knowing why Knowing what Planning
Communicating
People and psychology
Technology
And finally, building taxonomy and moving content

15. Know why… Why are you going to the cloud?
(Note – This is a living, evolving answer)
Some possible answers are:
Licensing advantages from Microsoft
Improved functionality of existing workloads
Additional functionality not available on-prem
Reduced infrastructure costs
Embracing cloud first mentality
Enabling devices
Being cutting edge

16. Have a desired “End-State”
What does success look like?
Some possible answers are:
Moved use cases
Moved departments
Enabled mobile computing
Reduced costs
Reduced complexity
Embraced cloud computing
Ability to share content externally

17. Have a plan to get there…
How am I going to do this?
Know what you’re going to move
Get buy in from all stakeholders
Communicate often and well
Train
Success stories
Have a plan for success
Believe in your end users! They can do this!

18. Training
What do the end users need to know to be successful in this move?
What do they do now?
What will they do in the cloud?
Know the difference
Know how to overcome the difference
Hint – Big fan of 1-3 minute videos in O365!
Train them incrementally
Have different training for different groups
Adapt the training as time passes

19. Communicating Communicate early and often! Tell them what
Tell them why
Tell them how
Tell them what to expect
Tell them often
Tell them how you’re going to help them
Ask them for their help
Take their pulse on if they feel they are getting what they need from you

20. Get Success Stories and Promote
Find a team who will work with you
Look for easy use cases
Look for important use cases
Look for someone who will help promote success
Work with them as the pilot team to work through the process
Promote and celebrate success and specifically what the pilot team got out of it

21. Moving content What goes, and where does it go to? What can be moved?
What can’t be moved?
What you’re moving?
Why you’re moving it?
How you’re moving it?
What you’re moving it to (IA)?
What success looks like?
How will you test for success? Hint - have a contingency plan!

22. Getting started with cloud… Process
11/6/2018 8:48 PM
Getting started with cloud… Process
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23. Cloud on your terms… Migration to cloud Maintaining a hybrid model
BILL
11/6/2018 8:48 PM
Cloud on your terms…
Migration to cloud
Migrate at your own pace to the cloud with little or no disruption to existing service
Pilot Office 365 services with a subset of users
Maintaining a hybrid model
Continue to maintain hybrid model providing services on-premises or online based on the organization needs
Continue to use existing customizations on-premises
Enrich traditional on-premises scenarios with cloud innovation
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24. Cloud Only…
New Communication sites - Communication sites are perfect for internal cross-company campaigns, weekly and monthly reports or status updates, product launches, events and more.
New Hub sites - A new building block of the intranet, to bring together related sites to roll up news and activity, to simplify search, and to create cohesion with shared navigation and look-and-feel.
New Team sites
Groups, Delve, Video

25. BILL
What is hybrid?
Hybrid provides connective tissue between SharePoint on-premises and Office 365
A single pane of glass for discovering and managing content and people (kind of)

26. Why start with hybrid? Anywhere, anytime access to people and content
BILL
Why start with hybrid?
Simple configuration
Customers who implement hybrid scenarios when migrating to Office 365 see higher cloud usage
40% of SharePoint On- Premises customers use one or more hybrid scenarios and it is increasing
A La carte cloud services
Anywhere, anytime access to people and content
Seamless integration with familiar collaboration tools
Enterprise-grade security, compliance, and IT control

27. The scope of hybrid capabilities…
BILL
11/6/2018 8:48 PM
The scope of hybrid capabilities…
App discovery
App Launcher
Apps
OneDrive for Business
Yammer
Sites (Intranet/Extranet)
Office 365 Video
Delve
Selectively redirect users to OneDrive for Business in Office 365
Provide access to modern mobile apps across devices and platforms
Enable real-time data access 24x7
Enable organizations conversations in the cloud
Embed conversations on-premises in SharePoint Server and SharePoint Server 2016
Enable modern sites creation by defaulting self-service sites to SPO
Provide a single, aggregate view of site membership across cloud and on-premises
Leverage SPO B2B to extend collaboration to partners, say goodbye to on- premises infrastructure
Enable real-time streaming and digital media distribution
Embed videos on-premises in SharePoint Server and SharePoint Server 2016
Enable contextual discovery of content and people across on-premises and cloud
Data discovery
Search
Unified Auditing*
Unified Taxonomy & Content Type
All capabilities available in SP 2013 & 2016 (*Unified Auditing is only in SP 2016)
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28. Hybrid is? OneDrive Sites B2B Sites Self Service site creation
App launcher
Auditing
Taxonomy and Content Types
Search

29. Migration solutions and options Preparing to move to the cloud
11/6/2018 8:48 PM
Migration solutions and options Preparing to move to the cloud
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30. Assessment Assessment What do I have? What to leave behind
Simon
Assessment
What do I have?
What to leave behind
Assessment
Mitigation Plan
Migration Plan

31. 1 3 2 4 Know what you have Where is your data? What kind of data?
Simon
11/6/2018 8:48 PM
Know what you have 1
Where is your data?
Do you have access to all the content? Don’t leave important content behind
What kind of data? 3
Is it heavily customized? Will it move over without needing manual intervention? 2
How much data?
Understanding the scope of your project helps set expectations 4
Is the data relevant?
Archive content is probably not treated the same
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32. Collection Manual Inventory 1st Party Tools 3rd Party Tools
Simon
11/6/2018 8:48 PM
Collection
Manual Inventory
1st Party Tools
3rd Party Tools
Manual inventory and data collection across known sources and locations
Programmatic, automatic inventory and data collection across known sources and locations with Microsoft solutions and guidance
Programmatic, automatic inventory and data collection across known and unknown sources and locations through Microsoft trusted partners
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33. Sharepoint Assessment
11/6/2018 8:48 PM
Sharepoint Assessment
Simon
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34. Get started with migration assessment…
Simon
11/6/2018 8:48 PM
Get started with migration assessment…
SharePoint 2013 Migration Assessment Tool
SharePoint 2010 Migration Assessment Tool
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35. Microsoft Assessment Tools

36. Improvements to the migration experience
Simon
11/6/2018 8:48 PM
Improvements to the migration experience
Updated Limits
15GB
File Size Support
# and % Character Support
MAXPATH increase to 400
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37. Microsoft Ignite 2016
11/6/2018 8:48 PM
Start Making a Plan
Leverage the information you collected to better plan
Leave behind
Migrate
Rebuild
Don’t bring what you don’t need anymore
Look for content that hasn’t been modified in a while
All those things that can be migrated to the new location without a lot of rework
Sometimes, it’s better to rebuild something and benefit from newer features to better solve our problem
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

38. Migration Tool Spectrum
Simon
11/6/2018 8:48 PM
Migration Tool Spectrum
Each migration has unique needs
Your assessment will help you determine what tool is right for you
Apps
Features
Security & metadata
Folders &
Files
Apps
Features
Security & metadata
Folders & Files
Amount of Content
Complexity/Effort to Migrate
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39. Migration Hierarchy of Complexity
11/6/2018 8:48 PM
Migration Hierarchy of Complexity
Apps – Training Video App, HR Compliance App
Mods and Functionality – K2, SP Designer, Nintex, Nav, Content Types, Branding
Content Containers
Site Collections
Sites
Sub-Sites
Document Libraries
Lists
Content
List Items, Documents (security, versions)
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40. Migration Tools Simon Microsoft Ignite 2016 11/6/2018 8:48 PM
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

41. SharePoint Migration Tool – Open Preview
Simon
11/6/2018 8:48 PM
SharePoint Migration Tool – Open Preview
Simple, and fast content migration solution
Migrate content from SharePoint 2013 document libraries and file shares to SharePoint or OneDrive in Office 365
Available for all Office 365 customers
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

42. SharePoint Migration Tool
11/6/2018 8:48 PM
SharePoint Migration Tool
Simon
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43. SharePoint Migration Tool Roadmap
Simon
11/6/2018 8:48 PM
Early 2018
SharePoint Migration Tool Roadmap
Ignite
Q1 CY18
Open Beta
Tool GA
List Migration
2010/2016
Available for all O365 customers as Open Beta
Try it now : Aka.ms/spmt
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44. Migration Services 11/6/2018 8:48 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

45. 3rd Party services Lots of different Migration Services out there
Bill
Microsoft Ignite 2016
11/6/2018 8:48 PM
3rd Party services
Lots of different Migration Services out there
Some includes a toolset
Experts are great at making a plan for harder problems
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

46. FastTrack migration to OneDrive and SharePoint
Bill
Microsoft Ignite 2016
11/6/2018 8:48 PM
FastTrack migration to OneDrive and SharePoint
Free migration benefit for qualified Office 365 customers (ask MS):
Content assessment
Planning and preparation guidance
Content migration
Testing and support
Infrastructure and licensing included at no cost
Full service descriptions: aka.ms/FTMigration
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

47. Key topic breakouts below and the full listing of 70+ sessions at
11/6/2018 8:48 PM
Learn more
Key topic breakouts below and the full listing of 70+ sessions at
BRK2225 Dive into Office 365 and SharePoint hybrid scenarios
BRK3228 Move your data to Microsoft Office 365
BRK2422 Discover SharePoint Server 2016 Feature Pack 2 and Beyond
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48. 11/6/2018 8:48 PM
Our contribution to the process is… We will assist in the assessment with scans, reports, and Discovery mentoring.
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49. 11/6/2018 8:48 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.