1. Data Pipeline Town Hall May 11th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline Summer Calendar
Directory
Kindergarten Readiness
Student Interchange
Student End of Year
School Discipline and Attendance
READ
Civil Rights Data Collection (CRDC)
SBD

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week and School Code Changes due May 12th)
RITS
EDIS
Periodic
READ (April 3rd –June 30th)
School Discipline and Attendance (May 3rd – July 12th)
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
11/6/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Now Open-8/25/2017)
Student End of Year for
Special Education Discipline (Soft Open-8/23/2017)
Special Education End of Year (Open- 10/5/2017)
Coming Soon
CO SAT/PSAT (Opening 5/15/2017-5/24/2017)
CMAS (Opening 5/22/2017-6/1/2017) 10

11. Summer Calendar

12. Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
June 1st, 15th, 29th
July 13th, 27th
August 10th, 24th

13. Directory

14. Directory 4 day school week
4 Day School Week Application
Submit Your Annual Four-Day School Week Application by May 12th.
School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 12.

15. Kindergarten Readiness

16. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

17. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window.
The initial assessment is to be completed within the first 60 calendar days of the school year as required by HB
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
The Colorado reduced item set of objectives and dimensions can be used to complete the KEA.
Teaching Strategies is developing a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report will be available in the early Fall.
The School Readiness collection will be open from mid October to mid December.
Data will be submitted through Data Pipeline.

18. Overview of Kindergarten School Readiness Data Reporting
11/6/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample tables.

19. Sample School Readiness Report by District
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by District
Data will be reported in aggregate for the district as a whole

20. Sample School Readiness Report by School
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by School
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

21. Data Reporting “Next Steps”
Data Reporting Pilot SY 16-17
Ten districts from across the state participated in a data reporting pilot. Each region was represented and the pilot included small rural, rural, suburban, and urban districts.
CDE is working with Teaching Strategies to develop a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report is in development and will be available in Teaching Strategies administrator’s accounts in early Fall.
Data Reporting SY 17-18
Statewide School Readiness data reporting will begin in the fall of 2017.
The School Readiness collection will be open from mid October to mid December
The Colorado Department of Education will produce an annual report.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity
Annual report will be due in Feb.

22. Contact Emily Kielmeyer Kindergarten and School Readiness Manager
11/6/2018
Contact
Emily Kielmeyer
Kindergarten and School Readiness Manager
Tara Rhodes
Early Learning Business Analyst 22

23. Student Interchange

24. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Upcoming Webinars
English Learner Data Reporting Webinar
Tuesday May 23: 11:15 am – 12:15 pm
Link:
Phone:
FAST Webinars
October Count Resource Guide
Tuesday, June 20: 1:30-3:00 pm
Audit Process
Wednesday, June 21: 1:30-2:30 pm
At-Risk Resource Guide for 2017
Thursday, June 22: 10:30-11:30 am
Morgan Holmgren – –

25. Student End of Year

26. Now Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year Collection is Open. Districts are able to create snapshots using their Student Interchange Data.
Please Visit
The file formats are the same as you used with Student October.
Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

27. Upcoming Training Webinars Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Webinar Dates:
May 1 2:00 – 3:00
May 3 10:00 – 11:00
May 5 9:00 – 10:00
May :00 – 12:00
You can find the training here:
Student End of Year Fundamentals Webinar 
Student End of Year Fundamentals Powerpoint 

28. School Discipline and Attendance (SDA)

29. Webinar Training Information
Identical trainings will focus on the data collection process and data requirements for SDA:
May 9th (Tuesday) 10 – 11 am
May 15th (Monday) 1 – 2 pm
Online Attendance Webinar:
May 23rd (Tuesday) 10 – 11 am
To join either session:
Call in number:
Annette Severson

30. Summary of the 4 SDA Files:
Discipline by Action file
Count of INCIDENTS (Behaviors) per school
Reported by Behavior and Action Taken
1 record per school per behavior type
Discipline by Student Demographic
Count of STUDENTS
Reported by action taken and demographics of the students’ disciplined
1 record per school and student demographic type
Firearm (GFSA) Discipline
Count of Firearm Possessions per school
Reported by action taken for each firearm possession
Attendance Data
Reported by Student Demographic and School

31. Attendance Data File - Review of Updates
First, Data is categorized and reported by Student Demographic information:
Ethnicity/Race
Gender
IDEA/Special Education
Section 504 Status
ELL Status
Homeless

32. Attendance Data File - Review of Updates
Second, each subgroup of students would have reported the following:
Total Days Attended
Total Days Excused
Total Days Unexcused
Total Days Possible Attendance
Number of students habitually truant four or more days in a month
Number of students habitually truant ten or more days in a school year
Number of students habitually truant for both conditions listed above
Number of Students with Chronic Absenteeism

33. Attendance Data File: Relationship Equation
Student Total Days Attended
Student Total Days Excused Absent
Student Total Days Unexcused Absent
Student Total Days Possible
Decimal point is implied for all of these values.
Example: Student Total Days Attended reported as 5005 is reflected as days.

34. Habitually Truant Definition
(3)(I): A child who has attained the age of six years on or before August 1 of the year in question and is under the age of seventeen years and who has four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension or expulsion of a child are considered excused absences for purposes of this subsection.

35. Habitually Truant Counts
3 fields capture this required data:
Truancy: Four or more days in any one calendar month
Truancy: Ten or more days in one school year
Truancy: Met both conditions
Students are to be reported in only 1 category per school as applicable

36. Chronically Absent Definition
The unduplicated count of students absent 10% or more of the days enrolled in the public school year during the school year. A student is absent if he or she is not physically on school grounds and is not participating in instruction or instruction –related activities at an approved off-grounds location for the school day. Chronically absent students include students who are absent for any reason (e.g., illness, suspension, the need to care for a family member), regardless of whether absences are excused or unexcused. This count would include students in grades K-12.

37. Additional Information - Attendance
Students may be counted as BOTH Habitually Truant AND Chronically Absent or as either/or
Habitually Truant fields refers to students with UNEXCUSED absences
Chronically Absent field refers to students with EXCUSED and UNEXCUSED absences

38. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/6/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:
Contact: Annette Severson or (303)
Annette Severson

39. READ

40. READ Updates
At this time, districts should have completed or are currently working on:
Creating and submitting beginning READ file to ensure correct file layout
Creating and submitting information required for the completion of the READ budget planning survey
June 16: Districts complete submission of READ files and Budget Planning Survey by end of day – all submissions are finalized and will be locked
Once READ file is error free be sure to click the “submit to CDE” tab in the Status Dashboard to lock your data
Districts who submit programs in the “other” category within the survey will be notified by CDE and survey approval will be pending

41. “other” program selected in budget planning survey
Pipeline submission "other" program not ever reviewed by CDE
District will submit program for review and CDE will review program after the June 16th deadline
District will not receive READ funds until submitted program is approved.
Pipeline Submission "other" core program or alternative use of READ Funds
Whitney or other designated team member sends request form for district to complete providing more explanation.
Alisa reviews request form and either approves or denies request
Pipeline submission “other” supplemental program listed as intervention
Whitney will reach out to district to request information on how supplemental program is being used.
Whitney will either approve or denies request to use supplemental program as an intervention.

42. Considerations
All Budget Planning Surveys must be submitted to CDE by June 16th
Program reviews will not take place until after the June 16th deadline
If Intervention program has been reviewed by CDE in the past and not recommended for the Advisory List, program may not be submitted again during this time – district will need to remove the intervention program in survey prior to receiving READ funds
READ Funds will not be distributed to districts who have submitted a program that is found not to be scientifically or evidence based

43. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard, READ Data Collection Manager
Phone:

44. Civil Rights Data Collection (CRDC)

45. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
GOOD NEWS! Extended deadline is Friday, May 12, 2017
Colorado Progress
150 certified
7 100% complete (have not certified)
14 over 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

46. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline is Friday, May 12, 2017
LEAs that do not certify MUST request an extension
Extension request form available Monday May 15th
Justify the reasons why not completed. Also list
Challenges preventing completion
Current status
Planned efforts to complete
Tasks and timeline
Requested extension date
Office of Civil Rights will review and approve
Jan Rose Petro

47. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CDE provided files to CRDC contacts to correct errors
Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only)
Section VII: Student Discipline  -  LEP counts
Files were sent securely through SFTP
LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes
Jan Rose Petro

48. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CRDC contacts are
BRAINY!!!
THANK YOU!!!
Jan Rose Petro

49. CRDC Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 49

50. SBD

51. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Review Timeline*
Assessment
Dates 1
ACCESS for ELLs
03/16-03/29 2
CO SAT/PSAT 10†
05/15-05/24 3
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22-06/01 4
CoAlt: English Language Arts and Mathematics (DLM)
06/19-06/27
*DACs and data respondents will receive updates about collections as needed.
†Will count for accountability reporting beginning in 2017
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

52. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Manual & Webinar
Assessment Unit homepage ↓
Trainings
Data Trainings
SBD Manual
SBD Webinar
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

53. Data Pipeline Assessment Collections User Roles
Description
LEA viewer
Can only view data and reports
LEA user
Can view data and reports
Can download, edit, and upload data
LEA approver
Can approve data†
*Assigned by Local Access Manager (LAM). Individuals may be assigned roles in
several or all SBD collections but may only have one user role per collection.
†Districts can ensure that SBD data have been submitted using the Status
Dashboard tab in Data Pipeline.
*SBD manual page 6*
Assessment ∙ Melissa Mincic ∙ or

54. File Extract Download Options
Extract Type
SBD Extract = Vendor file (pre-ID data)
SBD Student and CDE continuous extract = File updated with Data Pipeline Student Interchange data PLUS CDE calculated values for accountability fields
Continuously in District
Continuously in School
Date First Enrolled in U.S.
*SBD manual page 14*
Assessment ∙ Melissa Mincic ∙ or

55. Accountability Comparison Reports
CDE providing calculated values for accountability fields
Continuously in District
Continuously in School
Date First Enrolled in U.S.
Assessment ∙ Melissa Mincic ∙ or

56. Student Location Report
*SBD manual page 32*
Assessment ∙ Melissa Mincic ∙ or

57. What’s New for the SAT/PSAT Collection
SBD file layout:
Fields removed from collection
SAT HS Code
Comprehensive Race Category
Continuous in Colorado
Fields added to collection
Test
Individual race fields
Gifted and Talented field
CDE providing optional calculated values
Continuously in District
Continuously in School
Title 1
Not Tested Code
Date First Enrolled in U.S.
Newcomer to U.S. – Did Not Test ELA
*SBD manual page 40*
Assessment ∙ Melissa Mincic ∙ or

58. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews Contacts
Melissa Mincic
SBDs
ACCESS for ELLs
CMAS
DLM
Shangte Shen
SBD
CO PSAT 10/CO SAT
*SBD manual page 34*
Assessment ∙ Melissa Mincic ∙ or

59. Thank you for joining us today!
Next Town Hall:
Thursday, May 18th, a.m.-10 a.m.