1. LIFE TO EAGLE SCOUT AND PARENTS PRESENTATION
National Capital Area Council
Occoquan District
Part 1
Project Proposal and Execution
May 2018 Ver. 1.1 1

2. Why We Are Here? To learn about the “Life to Eagle” Process
To help Eagle Scout Candidates succeed
To maintain the high quality of our District’s Eagle Advancement Program
NOW...Let’s get going!!!

3. Steps- Life to Eagle Primary Requirements
Active Participation (Registered Scout)
Requirement #1 – Earn 21 Merit Badges (13 Required)
Requirement #2 - Eagle Scout Service Project
Requirement #3 – Demonstrate Leadership
Requirement #4 – Position of Leadership
Requirement $5 – Active Requirement
Eagle Scout Rank Application (ESRA) Package
Scoutmaster Conference
Coordinate with Scoutmaster, Advancement Chair or Eagle Advisor
Eagle Board of Review (EBOR)
Eagle Court of Honor (ECOH)

4. References 4

5. Remember, there are no dumb questions!
Feel free to ask a question anytime
You may want to write them down and ask later
Remember, there are no dumb questions! ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? 5 5

6. District Advancement Committee Responsibilities
Follow national and local council procedures as prescribed regarding appeals, Eagle Scout and Quartermaster references, service project proposal approvals, boards and bridges of review support, and time extensions
Help troops, teams, crews, and ships avoid pitfalls as qualified youth strive for Eagle Scout rank, the Silver Award, or the Quartermaster rank
Enable Eagle Scout Candidates To Succeed!

7. REQUIREMENT #1 – EAGLE PROJECT FIRST STEP SELECTING A PROJECT
Responsibility of the Eagle Candidate
Find a Project
Project should be the Scout’s idea
Something he believes in, enjoys doing, and is potentially good at accomplishing
There is no limitation as long as it meets service and leadership requirements
Work with the Beneficiary and the Beneficiary’s Representative
Share the information sheet for project beneficiaries (see last 2 sheets of Eagle Workbook)

8. Eagle Scout Service Project
Must plan, develop, and give leadership to others in service to the Community –
Religious institution, school, community organization or a business’ operation provided as a community service
Significant opportunity to demonstrate leadership skills and ability (scope and magnitude) the Scout must plan the work, organize the personnel needed, and direct the project to its completion
A project that is only a fundraiser is not allowed
GTA § 8

9. GETTING STARTED Set up a folder on your computer
Download the Eagle Scout Service Project (ESSP) Workbook
ESSP =
Eagle Scout Workbook 2015 Version (Latest Version)
Download the Eagle Scout Rank Application (ESRA)
ESRA = Version (Latest Version)
NOTE: To review contents of this document, upgrade to the latest version of Adobe Reader from
Get a 2 inch 3-ring binder and create 5 sections
Eagle Scout Service Project
Eagle Scout Rank application
Pictures
Record log of hour worked
Miscellaneous
Skim the ESSP Workbook and ESRA
Read the “Message to scouts and Parents or guardians”
Make contact with your Troop Eagle Coach and later with your District Eagle Adviser (DER)

10. Fillable and expandable PDF Must fill in all relevant
THE WORKBOOK
Fillable and expandable PDF
Must fill in all relevant
Information
Download the Eagle Scout Service Project (ESSP) Workbook
ESSP =
Eagle Scout Workbook 2015 Version (Latest Version)
Must read and use
Entire workbook

11. Message to Scouts and Parents or Guardians
EXPECTATIONS
Message to Scouts and Parents or Guardians
Establishes expectations for Scouts, parents (or guardians), and other adults

12. WORKBOOK About Eagle Project Workbook Meeting Eagle Scout
Requirement 5

13. WORKBOOK Message to Scouts and Parents or Guardians
Excerpt and Summaries From the Guide to Advancement

14. PROPOSAL PAGE A INSTRUCTIONS FOR COMPLETING PROPOSAL

15. The Workbook Fillable and expandable PDF
Must fill in all relevant information
Available online:
NCAC web page
Must use entire workbook

16. Keeping Track of Time
From the time you begin looking for a project to completion, you should be keeping track of time
A small pocket notebook, a spreadsheet on a laptop, a notepad on a smartphone, or a loose leaf page in the project workbook are all acceptable
Each entry should include: person’s name, date, hours or fractions of hours, purpose
Time includes such things as research, making phone calls, participating in meetings, completing the Eagle Scout Service Project Workbook
Record not only the time you spend on the project, but also the time others spend helping you on the project

17. Selecting a Project Responsibility of the Eagle Candidate
Find a project
The project should be the Scout’s idea
Something he believes in, enjoys doing, and is potentially good at accomplishing
There is no limitation as long as it meets service and leadership requirements
Work with the project Beneficiary and the Beneficiary’s Representative
Share the information sheet for project beneficiaries
Elaborate on “There is no limitation….” 18

18. Project Selection Considerations
Not routine labor
Not BSA property or activities
Not purely benefiting a commercial profit making business to make more $$$
Not a fundraiser
Not routine maintenance (alone)
How is the group going to benefit?
What does the project involve?
What are the safety risks?
What are the challenges?

19. Information for Project Beneficiaries
Project Restrictions and Limitations Expect
Approving Project Proposal and Scheduling
Approving Final Plans
Supervision and Safety
Project Completion and Approval
GTA § ; § ; §

20. Must Be Completely Filled In
Contact Information
Scout’s Name
Unit
Unit Leader
Committee Chair
Advancement Coordinator
Project Beneficiary
Project Beneficiary Representative
Council Service Center (see ESPG)
District Approval Representative
Project Coach
Must Be Completely Filled In
Expandable
This is the new expandable PDF form. It is here so the scout will recognize they have the newer format.
This page MUST be filled out completely. The large letters in the block on the right are the titles of the blocks on the page.

21. Project Proposal

22. PROPOSAL PAGE A INSTRUCTIONS FOR COMPLETING PROPOSAL

23. Project Proposal - 1 Description & Benefit Pictures and Captions
Giving Leadership
Materials

24. Project Proposal - 2 Supplies Tools Permits & Permissions
Prelim Cost Estimate
Project Phases

25. Project Proposal - 3 Logistics Safety Issues Further Planning
Candidate’s Promise
Approval Signatures

26. (Signed before approvals below are granted)
Candidate’s Promise
(Signed before approvals below are granted)
“On my honor as a Scout, I have read this entire workbook, including the “Message to Scouts and Parents or Guardians” on page 4-4. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary.”
Should emphasis that the scout has read the entire workbook and that he is the Leader of the project.

27. Proposal Approvals Last
“*While it makes sense to obtain them in the order they appear, there shall be no required sequence for the order of obtaining approvals marked with an asterisk (*). However, Council or District Approval must come after the others.”

28. Project FINAL PLAN

29. WORDS ABOUT PLANNING - 1
Eagle Scout Rank Requirement #5 requires the Scout to plan and develop his service project
Though this final plan is a tool for your use, and not approved or signed, it is important in helping show you done the required planning and development
You should take this final plan with you to your Eagle Board of Review
You are not required to provide more details than are necessary for the accomplishment of your project

30. PROJECT FINAL PLAN - A Comments From Your Proposal Review
Project Description and
Benefit – Changes from the Proposal
Will the changes make the project more, or less, helpful to the beneficiary? Explain:
Present Condition or Situation
Project Phases

31. Permits and Permissions
PROJECT PLAN PAGE B
Work Processes
Attachments
Pictures & Diagrams
Attachments
Pictures & Diagrams
Permits and Permissions
Materials

32. PROJECT PLAN PAGE C
Supplies
Tools
Other Needs
Expenses / Revenue

33. PROJECT PLAN PAGE - D
Giving Leadership
Logistics

34. Comments Fom Your Coach About Your Project Plan
PROJECT PLAN PAGE - E
Safety & Hazards
Contingency Plans
Comments Fom Your Coach About Your Project Plan

35. PLANNING SUMMARY
The more planning and attention to detail you do at the beginning will help your project come together in the end
Describe your project so you understand what needs to be done at every step
Your plan should be in sufficient enough detail so that:
You and the beneficiary understand what is being done
You can explain it to everyone else
Your project will be successful on the planned day 36

36. Conducting The Project
The Eagle candidate must be the project leader
The project is about leadership and service to others
Make sure others are involved so you demonstrate leadership
Don’t let adults be too helpful – have everyone provide suggestions and comments to you for decisions
Take note of changes from your original plan
Work on the project is complete when:
The work is finished
The excess materials, supplies and tools have been cleared from the site, as applicable
Scout and beneficiary agree it is complete.
Enter the completion date on the Eagle Scout Rank Application at Requirement 5 and on the first page of the Project Report section of your workbook
Expand on completion date with examples:
Beneficiary is on sight when project is complete, the site is clear, the beneficiary is happy – completion date is that day.
Beneficiary is on sight, work is down, but materials won’t be cleaned up for another three days, the beneficiary is happy with the work so the completion date will be when the site is cleaned up. 37 37

37. Risk Management
All Eagle Scout service projects constitute official Scouting activity - subject to Boy Scouts of America policies and procedures
Projects considered part of a unit’s program – must follow with regard to policies, procedures, and requirements regarding Youth Protection, two-deep leadership, etc
Since an Eagle Scout service project is a unit activity, unit leadership has the same responsibility to assure safety in conducting a project as with any other unit activity
GTA § 38

38. PROJECT FUNDRAISING

39. Contributions
Fundraising is permitted only for securing materials, and otherwise facilitating a project
Fundraising can be done without Council approval from:
The beneficiary
The candidate
The candidate’s parents or relatives
The candidate’s unit
The unit’s chartered organization
Parents or members of the candidate’s unit
NCAC is the approving authority on the Eagle Scout Service Project Fundraising Application
Completed forms are faxed to or ed to: for approval

40. Project REPORT

41. PROJECT REPORT PAGE A Project Execution Project Description
Observations
Changes

42. Materials, Supplies, Tools, Other Entering Service Project Data
PROJECT REPORT PAGE - B
Leadership
Materials, Supplies, Tools, Other
Entering Service Project Data

43. Photos and Other Documentation
PROJECT REPORT PAGE - C
Funding Smmary
Photos and Other Documentation
Candidates Promise

44. CANDIDATE PROMISE Scout Unit Leader Beneficiary
Sign below before you seek the other approvals.
Beneficiary
Unit Leader

45. Project Changes
As projects are planned, changes usually are necessary.
If major, it is important to confirm they are acceptable to the beneficiary.
If any major change occurs in the project notify the project proposal approvers immediately, “…to be sure you [and the project] still have a chance of passing the board of review”
Page 12: ESSP Final Plan 46

46. Final Project Approval
Board of Review members are the final approval authority that the project was properly carried out and meets standards
The following must be answered:
In what ways did you demonstrate leadership of others?
Give examples of how you directed the project rather than doing the work yourself
In what way did the group benefit from the project?
Did the project follow the plan - changes?
If changes were made, explain why the changes were necessary 47