2. Student System Implementer’s Perspective
What business processes or documents should be “specified”?

3. The opportunities for standards
Course Description
Academic Offer Validation
Course Advertising
Mediated Application
Course Unit
Curriculum Description
Exchange Mobility
Transfer Mobility
Graduation Documents
Employment
course description
student course history
Student Observatory
STUDY PROGRAMMES & COURSE UNITS CATALOGUE
LEARNING AGREEMENT
TRANSCRIPT OF RECORDS
STUDY PROGRAMME DETAILS
DIPLOMA SUPPLEMENT
COURSE UNIT DETAILS
CURRICULUM VITAE 3

4. Academic Offer Validation
Course Advertising
Mediated Application
Course
Unit
Exchange Mobility
Transfer Mobility
Graduation Documents
Employment
Business Cases Flow
Student Observatory 4

5. Business Case: Academic Offer Validation
CONTEXT: universities sending their academic offer for next academic year to Ministry for approval
AIMS: automate course offering validation process between Universities and Ministry through electronic data exchange
Course Offering
University
Ministry 5

6. Business Case: Academic Offer Validation
STAKEHOLDERS
Ministry of University and Research (Ministries of Education at large)
Higher Education Institutions' administrations and faculties
Quality Assurance bodies and Institutions
REQUIREMENTS
Articulated description of the structure of the programs of study including ECTS information (credits) which is going to be published to the student community the next academic year
OUTCOMES
Ministry-approved academic offering which is compliant with both the national and European regulations
Fully articulated academic offer structure which can be offered (i.e. published) the following academic year
A set of program of studies to which students can enrol into the following academic year 6

7. Business Case: Academic Offer Validation
CASE STUDY: MIUR and CINECA – OFF.F
AIMS
To enable the adoption of a proactive quality assurance and monitoring process for learning opportunities offered for the implementation of the Bologna process, at institutional, national and European levels.
To support the analysis and control of the learning opportunities offered throughout the years.
To report to European Community and assess the comprehensiveness and validity of the learning opportunities offered.
PARTNERS
CINECA
KION
MIUR
All Italian Higher Education Institutions
MORE INFO 7

8. Business Case: Academic Offer Validation
CASE STUDY: MIUR and CINECA – OFF.F 8

9. Business Case: Course Advertising
CONTEXT: institutions want to advertise their study programmes widely
AIMS: enable brokers to aggregate offers of different institutions on common web portals
institution
institution
web portal
student

10. Business Case: Course Advertising
STAKEHOLDERS
Institutions of Higher Education as course providers
Brokers aggregating information from different institutions on a web portal
prospective students
REQUIREMENTS
high-detailed description of study programmes with a focus on learning outcomes, requirements, formalities, contact information etc...
searchable information
scalable information (simple text, structured text)
OUTCOMES
searchable database of courses on offer at different institutions
all aggregation levels possible (national/international/regional/sectoral/network)
consistency / comparability of course information
further services (application, web 2.0 etc.) can be offered basing on course information

11. Business Case: Course Advertising
CASE STUDY: Regional portal for courses on offer in Lille (France)
AIMS
searchable database of all courses on offer at the institutions of higher education in the “Nord Pas de Calais” Region
aggregating CDM files coming from each institutions
links to the corresponding institutions own catalogues with detailled course description
consistency / comparability of course information
PARTNERS
UVHC - Université de Valenciennes et du Hainaut Cambrésis  [199]
Lille 1 - Université des Sciences et Technologies de Lille [218]
Lille 2 - Université du Droit et de la Santé [135]
Lille 3 - Université Charles de Gaulle [239]
Université d'Artois [159]
Université du Littoral Côte d'Opale [153]
MORE INFO 11

12. Business Case: Course Advertising
CASE STUDY: Regional portal for courses on offer in Lille (France)

13. Business Case: Applications to HEIs via a Broker – UCAS in UK
CONTEXT: Major broker for applications to UK HE (UCAS 0.5M+ applicants to 300+ institutions p.a.)
AIMS: Aggregate learning opportunities to provide central search, information, advice & guidance; Facilitate one-stop-shop application to multiple HEIs (based on learner preferences and HEI offers); Track status of applications; Establish contract between learner and HEI when offer criteria fulfilled by results; Facilitate transfer of data about successful applicants into HEIs 13

14. Business Case: Applications to HEIs via a Broker - UCAS in UK
STAKEHOLDERS
Higher Education Institutions (HEIs)
Broker (UCAS)
Applicants (pay a fee)
Systems Implementers – Student Information Systems, ePortfolio, VLE, etc..
Government and other bodies
REQUIREMENTS
Common data format for HEIs to advertise learning opportunities via Broker (XCRI)
Common data format to prompt Applicants to structure Applications (Personal Statements)
Common data format to collate and authenticate Applicants’ Prior Achievements (Results)
Common data format for Broker to pass Applications to HEI Student Information Systems
Common data format for HEIs to notify Broker of decisions, offers & feedback to Applicants
Common data format for Broker to report Application statistics to Government (& sell to HEIs)
OUTCOMES
XML standards for SIS vendors and HEI recruitment and admissions departments to work to
Common means to request , receive and forward authenticated achievement data
Opportunities for Applicants to submit evidence from ePortfolios against entry criteria 14

15. Business Case: Catalogue of course units
CONTEXT: students searching for detailed information about course units available at their own institution
AIMS: enable standardised catalogue of course units on the institution website
institution
student

16. Business Case: Catalogue of course units
STAKEHOLDERS
Institutions of Higher Education
Students
REQUIREMENTS
high-detailed description of course units
searchable information
scalable information (simple text, structured text)
OUTCOMES
searchable database of course units on offer at one institution
consistency / comparability of course units information
further services (application, web 2.0 etc.) can be offered basing on course information

17. Business Case: Catalogue of course units
CASE STUDY: Catalogue of course units at Université Lille 1
AIMS
searchable database of all course units offered by the institution
using CDM format
consistency / comparability of course information
PARTNERS
Lille 1 - Université des Sciences et Technologies de Lille [218]
MORE INFO 17

18. Business Case: Catalogue of course units
CASE STUDY: Catalogue of course units at Université Lille 1

19. Business Case: Exchange mobility
CONTEXT: students moving from one to another institution within an exchange programme
AIMS: automate and secure the exchange of student course history between partner institutions
exchange student
home institution
host institution
BEFORE MOBILITY: Learning Agreement (LA) based on course offer of host institution is to be validated and signed by student and both institutions
AFTER MOBILITY: Transcript of Records (ToR) and Exchange Studies Supplement (ESS) is issued by host institution
AT THE END OF STUDIES: Transcript of Records (ToR) and Diploma Supplement (DS) is issued by home institution including courses from host institution

20. Business Case: Exchange mobility
STAKEHOLDERS
Institutions of Higher Education
Students
Providers of student management systems
Brokers: providing common web platform for supporting the issuing and exchange of LA, ToR, ESS
REQUIREMENTS
detailed description of course units including ECTS information (credits)
detailed description of student course history including course units attended (basing on first requirement) and grades obtained
standard format for LA, ToR, ESS
standard format for Transfer Articulation Agreement (TA) linking courses at home and host institutions
OUTCOMES
searchable catalogue of course units at partner institutions available on public web portals
exchange of ToR, ESS in a standardised format
generation of LA, TA in a standardised format
transfer of student course history between institutions and import into student management systems (for later issuing of DS)
authentication of LA, ToR, ESS, TA through digital signature

21. Business Case: Exchange mobility
CASE STUDY: unisolution – e-Learning Agreement
AIMS
Developing a European platform enabling
exchange students to access standardized catalogues of the courses on offer at host institutions
exchange students to elaborate LA basing if available on these offers
partner institutions to track the changes made to the LA
partner institutions to edit ToR and ESS at the end of mobility
partner institutions to export/import student course history from/into their student management systems
PARTNERS
25 Institutions of Higher Education from 8 European countries within the moveonnet work group
MORE INFO

22. Business Case: Exchange mobility
CASE STUDY: unisolution – e-Learning Agreement

23. Business Case: Transfer mobility
CONTEXT: students moving from a first institution to a second to obtain a degree / to graduate
AIMS: enable students to transfer electronically their student course history from one institution to an other
transfer student
first institution e e
second institution
TRANSCRIPT OF RECORDS
(PRO FORMA) DIPLOMA SUPPLEMENT

24. Business Case: Transfer mobility
STAKEHOLDERS
Institutions of Higher Education
Students
Students employers
Providers of student management systems
Brokers: providing common web platform for supporting the issuing and exchange of ToR, DS
Learner
REQUIREMENTS
standard format for ToR, DS, pro forma-DS
standard format for Transfer Articulation Agreement (TA) linking courses at different institutions
OUTCOMES
exchange of ToR, DS in a standardized format
upload on web portal of ToR and DS by the student
generation of TA in a standardized format
import of student course history into student management systems (for later DS)
authentication of ToR and DS when combined use of digital signature

25. Business Case: Transfer mobility
CASE STUDY: Academyone – CollegeTransfer.net

26. Business Case: Graduation documents – Diploma Supplement
CONTEXT: Graduation documents issued by HEIs to graduates to certify their qualification(s)‏
AIMS: standardise and secure the exchange of graduation documents between issuers, students, and relying parties
Issuing
Institution
Relying Party
Graduate 26

27. Business Case: Graduation documents – Diploma Supplement
STAKEHOLDERS
Higher Education Institutions (HEIs)‏
Graduates
Relying Parties – Recruiters, HEIs, life-long learning systems
Systems Implementers – HR, Student Information Systems, ePortfolio, VLE, etc..
Government and other bodies
REQUIREMENTS
Common data format for DS
Encompass existing approaches and best-practice technologies
Recognise and accommodate national requirements and practices
Incorporate all necessary information, including Recognition for Prior Learning and exchange-related data
OUTCOMES
Practical XML schema for representation of European Diploma Supplement
Common means to sign and authenticate DS using Advanced Electronic Signatures
Common means to translate DS into other formats as required (HR, e-Portfolio, non-EU equivalent)‏

28. Business Case: Employment
CONTEXT: students looking for a job, or getting work experience in Europe
AIMS: making students' skills and qualifications clearly understood on the labour market and in education and training across Europe. 28

29. Business Case: Employment
STAKEHOLDERS
Students
Higher Education Institutions
Recruitment brokers/agencies
Employers
REQUIREMENTS
Personal data
Student academic careers data
Professional competences acquired in any kind of training (internships)
Languages skills
International mobility experience
OUTCOMES
Structured and comparable description of the skills and competences of an individual
One common format of comparable skills and competences. 29

30. Business Case: Employment
CASE STUDY: Cedefop - EUROPASS
AIMS
(e)portfolio of documents of skills and competences including :
Personal information, academic career (CV),
Academic competences (Diploma Supplement)
Professional competences (Certificate Supplement)
Language skills (Language passport)
Experiences abroad (Mobility experience)
PARTNERS
Cedefop
European Commision
National Europass Centers
MORE INFO 30

31. Business Case: Employment
CASE STUDY: Cedefop - EUROPASS 31

32. Business Case: Student Observatory
CONTEXT: universities sending their career status of each student to central Ministry database
AIMS: collecting information about all Italian universities’ students into a single, centralised repository for monitoring and statistics purposes
Student Data
University
Ministry 32

33. Business Case: Student Observatory
STAKEHOLDERS
Ministry of University and Research (Ministries of Education at large)
Higher Education Institutions' administrations and faculties
Quality Assurance bodies and Institutions
REQUIREMENTS
Student data including:
Personal information,
academic career: enrollments, registrations, study programs changes, etc
Mobility: exchanges and transfers
Exams situation
Graduation or drop-outs
OUTCOMES
Structured database of all university students – attending and already graduated.
Publicly available information via web portal of Higher Education statistics nationwide. 33

34. Business Case: Student Observatory
CASE STUDY: MIUR and CINECA – Student Observatory
AIMS
To create a comprehensive database of all Italian Higher Education students career (post-reform of 1999)
To give public access to Higher Education statistics in Italy
To support the analysis and Higher Education performance throughout the years.
To report to stakeholders information about Higher Education situation and trends
PARTNERS
CINECA
KION
MIUR
All Italian Higher Education Institutions
MORE INFO 34

35. Business Case: Student Observatory
CASE STUDY: MIUR and CINECA – Student Observatory 35

36. Common requirements
lightweight and easy to implement with a very low technical threshold
able to accommodate and support domestic and European learning systems structures
multilingual
adhere to technological best-practices
interoperability with existing standards
extensibility for specific requirements
either fit existing business processes or enable business process improvement
adhere to relevant national and European legislation