1. Using Office 365 in the Classroom
By sarah Floyd

2. Office 365 in my Classroom
I teach in the SmartLab at my school. While the SmartLab consists of many technologies that students get to experience, we use Office 365 daily for grades 3-5.
Some uses:
Journaling
Self-assessing
Presenting
Sharing

3. Things to Know
Students must have school s set up to use Office 365.
Someone at an administrative level should be able to help you set up or locate your students’ s.
Make sure these s are easy to remember (we use
Set every students’ password as the same thing (i.e. Password1).
Office 365 works best for students in grades 3-5 because they have some computer skills and writing skills.
Students need the process of using different aspects of Office 365 modeled for them for several weeks before they can automatically use it without help.
Encourage students to help each other through this process (the SmartLab uses the “3 before me” rule).
This is a great tool for teachers to check students’ understanding in this technological age.

4. Journaling
In the SmartLab, students in grades 3-5 journal about their learning experiences every day. The computers get wiped clean each time I shut them down, so the students have to save their work some other way.
We use OneNote in Office 365 for journaling. It allows students to log into their account, open OneNote, copy the journal template I put into OneNote, and work on it under their own name.
OneNote saves their changes automatically so they do not have to save to the computer and upload into Office 365 every day.
First, the teacher has to create a Class Notebook.
Once this is done, the students are made a member of the Class in their OneNote.

5. Class Notebook Set-up (for teachers)
1. Log in to you Office 365 account
2. Click on Class Notebook
Class Notebook

6. 3. Click on “create a class notebook”. 4. Name your class (i. e
3. Click on “create a class notebook” Name your class (i.e. Third Grade) and push next
Create a class notebook
Next

7. 5. Read the overview and click next. 6
5. Read the overview and click next Add another teacher or administrator if you want and click next
7. Add your students (if they are in the school’s system their name should pop up when you begin typing it) and click next

8. 8. Change or add to what is inside the students’ private space
(I changed this to journal, self-assessments, and presentation)
and click next
Journal, self-assessment, and presentation
9. Preview, create, and done
Create

9. Adding Journal, Assessment, and Presentation Templates (for teachers)
1. In Office 365, open OneNote 2. Click on the class you want to add to
OneNote

10. 3. Click on content library 4. Click on “insert” and “new section”

11. 5. Give the section a name (i. e. Student Templates). 6
5. Give the section a name (i.e. Student Templates) Create your journal, self-assessment, and presentation and press OK templates (to add a new page click “insert” and “new page”
Insert OK
New page

12. Journal Example Project Journal Title Page Include: Station Name
Team Members 
Project Name 
Technology used 
Launcher dates 
Add a picture of your project 
Project Journal- Day 1 
Day 1- Exploration 
What we did or a problem we had: 
What we learned or how we solved the problem: 
Vocabulary: 
Exploration: 
During this phase you will  
familiarize yourself with  
the learning resources  
and explore the technology you will be using in your project.  
Project Journal- Day 2 
Day 2- Plan Your Project 
Our SMART Goals: 
(Along with your goals, create a timeline for your project to help you reach your goal by the last day of the launcher.) 
SMART Goal Key 
SPECIFIC- Specific to your launcher and to what you want to learn. 
MEASURABLE- You can measure whether or not you are able to reach your goal. 
ATTAINABLE- You can realistically reach your goal with the time and resources provided. 
RELEVANT- You can explain how your goal connects to your interests, studies, and society. 
TIME BASED- Your timeline describes when you plan to complete each phase of the project. 
Project Journal- Day 3 
Day 3- Focused Discovery 
In this project phase you will learn what you need to know to begin your project activity. You may read and explore online tutorials, books and other resources. 
Project Journal- Day 4 
Day 4- Project Activity 
What we did or a problem we had: 
What we learned or how we solved the problem: 
Are you on track with your timeline?  
In this phase, you will do the activities necessary to complete your project objective. You may be building a machine, working with a computer software application, or solving a circuitry problem.  
Project Journal- Day 5 
Day 5- Project Activity 
What we did: 
What we have learned so far: 
What we are doing to reach our goal: 
Project Journal- Day 6 
Day 6- Presentation 
What we got done on our presentation today: 
What our goal is for our presentation tomorrow: 
How we will share the responsibilities of creating our presentation and presenting it to the class: 
In the Presentation phase you will polish your multimedia presentation to communicate what you did and what you learned during your project. 
Project Journal- Day 7 
Day 7- Self-Assessment 
Complete the self-assessment together 

13. Journaling in OneNote (for students)
1. Log in to Office 365 and open OneNote 2. Click on “shared with me” and then click on your class
OneNote
Fifth Grade
Share with me

14. 3. Click on “content library” and click on. 4
3. Click on “content library” and click on 4. Right click on the journal tab and copy
and click on the journal your facilitator
introduces as the one you will use
Copy
Content library
10 day journal

15. 5. Click on your name and click on journal. 6
5. Click on your name and click on journal Right click in the section that says “untitled page” and paste
Your name
This section
Journal
Paste

16. 7. When you click on the journal you pasted. 8
7. When you click on the journal you pasted 8. You can edit your journal in here every day and it it will appear automatically saves when you log out
New title will automatically save

17. Self-assessing in OneNote (for students)
Students will follow the same instructions for journaling in OneNote for the self-assessments.
They have to copy and paste the self-assessment into their own name.
Then they can edit the self-assessment in OneNote under their name and it will save automatically when they log out.
The teacher can also edit the students’ self-assessments and add in the scores or feedback that they want the students to be able to see.

18. Presentations Using OneNote and OneDrive (for students)
1. Log in to Office 365 and open OneNote 2. Click on “shared with me” and click on your class
OneNote

19. 3. Open content library and click on “project. 4
3. Open content library and click on “project 4. Open up powerpoint on your computer and choose blank presentation
Project presentation template
Blank presentation
Content library

20. 5. Go back to your OneNote; highlight the words you want to copy to your powerpoint; right click and copy
To highlight words, left click below and to the right and drag the mouse up and over the words (still holding down the left button on the mouse).

21. 6. Go back to your powerpoint, right click and paste
7. Continue doing this for all slides on the project presentation template
8. Edit the words to be your own, delete the words you do not need, change the powerpoint layout, add pictures, etc.

22. Saving and Sharing Presentation in OneDrive (for students)
1. Click on FILE Click on Save As and Browse
Browse
File
Save As

23. 3. Choose documents and name your powerpoint something with your name and the date in it and click save; you can close out of your powerpoint
Documents
New name
Save

24. 4. Log in to Office 365 and open OneDrive. 5
4. Log in to Office 365 and open OneDrive 5. Click upload and select files
Upload
Files
OneDrive

25. 6. Click on documents, locate your powerpoint that you saved,. 7
6. Click on documents, locate your powerpoint that you saved, Your powerpoint will appear in your OneDrive
and double click it
My powerpoint

26. 8. Hover the mouse over your powerpoint in 9. Click Share at the top
oneDrive and a circle appears to the left; click in
the circle to highlight it blue
Share
Blue highlighted circle

27. 10. Type in the name of your teacher you want to share it with and click on their name when it appears; then click send
Start typing the name in here
The name should appear
Send

28. Reflection
Using Office 365 in the classroom falls into the Augmentation section of SAMR.
Office 365 is a substitute for saving to files in the computer and getting a copy to the teacher in some other form, like through attaching it to an or printing it out on paper.
It also has functional improvement because while documents on the computer could (and do) get wiped clean, the items students complete and save into their Office 365 account will be there forever.
Further, the students are able to share with the teacher in just a couple of clicks and the teacher is able to go into the students’ work in OneNote and view it/give feedback.
Finally, the teacher can share templates/expectations with students in Office 365 instead of providing a hard copy.
One step that I have not implemented yet that would make this tool even more of an improvement is showing parents how to access their children’s work in Office 365.
Parents could log in to their child’s account or I could find a way to add them to the Class Notebook so they are able to see what their child is doing.
This would be a great way to involve parents.