1. Impress with PowerPoint
Five ways to be faster and better at PowerPoint

2. Table of Contents Five ways to be faster and better at PowerPoint
Section
3-27
Pages
Practice exercises
28-37

3. These four guidelines will make you faster and better at PowerPoint
Guideline will make you...
Faster
Better
Setting up the interface 1
Using control and shift 2
Using group commands 3
Using hotkeys 4
Creating the right defaults 5

4. 1
Adding the right commands to the quick access toolbar will make proper alignment and spacing of objects easy
Click the “Customize Quick Access Toolbar” drop down in the upper right corner of PowerPoint…

5. 1
Adding the right commands to the quick access toolbar will make proper alignment and spacing of objects easy
…Click “Save” and “ ” if they are not checked, uncheck any others you do not need quick access to…

6. 1
Adding the right commands to the quick access toolbar will make proper alignment and spacing of objects easy
…Then click “More Commands”…

7. 1
Adding the right commands to the quick access toolbar will make proper alignment and spacing of objects easy
…Then click “Home Tab” on the leftmost dropdown menu…

8. 1
Adding the right commands to the quick access toolbar will make proper alignment and spacing of objects easy
…Then select the commands below in the order they are listed, clicking “Add” for each, then click “OK”
Bring to Front
Send to Back
Align Objects Center
Align Objects Middle
Align Objects Left
Align Objects Right
Align Objects Top
Align Objects Bottom
Distribute Horizontally
Distribute Vertically
Rotate Objects
Group
Ungroup
Commands add to Quick Access Toolbar toolbar

9. 3
“Bring to Front” and “Send to Back” enables user to determine which objects are on top of others
Sometime we want an object to be above or below another in PowerPoint… 1
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Lorem Ipsem 2 3
Numbered circles are below the rectangle
Numbered circles are below the rectangles
…“Bring to Front” and “Send to Back” commands can fix this problem quickly
Highlighting the numbers then using “Bring to Front” command fixes this*
* Note that the same goal could be achieved by highlighting the rectangles and using the “Send to Back” command

10. Using “Align Objects Top” fixes this Four boxes are not aligned1
The “Align Object” commands enable user to line up objects in a way that looks more polished
Often objects that should be aligned perfectly are not…
…This is where the align commands can be very useful
Lorem Ipsem
Vestibulum ante
Lorem Ipsem
Cras mauris
Etiam vel
Vestibulum ante
Etiam vel
Cras mauris
Using “Align Objects Top” fixes this
Four boxes are not aligned
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio.
Etiam vel libero in quam gravida efficitur.
Vestibulum ante ipsum primis in faucibus orci luctus et ultrices posuere cubilia Curae
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio.
Etiam vel libero in quam gravida efficitur.
Vestibulum ante ipsum primis in faucibus orci luctus et ultrices posuere cubilia Curae

11. 1
The “Align Object” commands enable user to line up objects in a way that looks more polished
Often objects that should be aligned perfectly are not…
…This is where the align commands can be very useful
[Text]
[Title of output]
[Text]
[Title of input]
[Text]
[Title of input]
[Text]
[Title of output]
[Text]
[Title of input]
[Text]
[Title of input]
Using “Align Objects Middle” fixes this
Components of this content are off center

12. 1
The “Distribute” commands enable user to create uniform spacing between objects that should be spread apart equally
Often you want to space a series of objects apart equally…
…This is where the distribute commands can be very useful
[Component that supports part of the strategy or goal]
[Strategy/goal supported by below]
[Foundational idea, concept, strategy, etc. that supports entire strategy/goal]
[Strategy/goal supported by below]
[Component that supports part of the strategy or goal]
[Component that supports part of the strategy or goal]
[Component that supports part of the strategy or goal]
[Component that supports part of the strategy or goal]
Four columns are not spaced equally
Using “Distribute horizontally” fixes this
[Foundational idea, concept, strategy, etc. that supports entire strategy/goal]

13. 2
Control and shift have various useful purposes when creating, re-shaping, moving and copying objects
Whenever you hold down control while moving selected objects, they will be copied
Highlighted objects stay in the same place when you hold down control…
… And those objects are copied to wherever the mouse goes

14. 2
Control and shift have various useful purposes when creating, re-shaping, moving and copying objects
Holding shift when moving objects will keep them perfectly horizontal or vertical in relation to where they started
While holding shift the rectangle and text box below can only move between the red dotted lines (perfectly vertical or horizontal to their origin)

15. 2
Control and shift have various useful purposes when creating, re-shaping, moving and copying objects
Holding control and shift when moving objects will copy them to a place that is perfectly horizontal or vertical in relation to where they started
This is useful when you want to create further rows of columns of objects in the same format as something already on the page

16. 2
Control and shift have various useful purposes when creating, re-shaping, moving and copying objects
Holding shift while creating shapes keeps it in default proportions (i.e., rectangle will be perfect square, oval will be circle, triangle will be equilateral triangle)
Shapes are always perfectly proportioned when created holding down shift

17. 2
Control and shift have various useful purposes when creating, re-shaping, moving and copying objects
Holding shift when creating a line will restrict it to being perfectly vertical, horizontal or at a 45o angle
These are the only angles lines can go when you hold down shift when creating them

18. 3
The “Group” commands enable user to turn multiple objects into a single object that can be centered easily on the slide
Highlighting a set of objects and then pressing Control + G turns them into a single object
Each object is individually highlighted…
…bit grouping makes them a single object

19. 3
The “Group” commands enable user to turn multiple objects into a single object that can be centered easily on the slide
By grouping all content on a page, you can center it perfectly using the “Align Object Center” command…
If all the content on the page is grouped…
…it can be centered on the slide easily

20. 3
The “Group” commands enable user to turn multiple objects into a single object that can be centered easily on the slide
…You can also center parts of a slide by grouping them separately and using “Align Object Middle” command 1 2 3
Group the components of the slide you want to have arranged properly
Then use quick access toolbar commands to do so*
* The “Distribute Horizontally” command was also used here to space the 3 components of the slide equally apart

21. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

22. 5
Creating the right defaults saves the user from having to format objects when they are created
Put a rectangle, text box and line on a slide…

23. 5
Creating the right defaults saves the user from having to format objects when they are created
…Format them the way you would like them to be whenever you create them…

24. 5
Creating the right defaults saves the user from having to format objects when they are created
…Then right click each of them and select the “Set as Default” option

25. Practice exercise 1.1
Instructions
Create a box below that covers the text and then click the “Send to Back” command in the Quick Access Toolbar to reveal the text behind it
Lorem ipsum dolor sit amet, consectetur adipiscing elit.

26. Practice exercise 1.2
Instructions
Highlight the blue circles below and then click the “Bring to Front” command in the Quick Access Toolbar to reveal the entire circle 1
Lorem Ipsem
Lorem ipsum dolor sit amet, consectetur adipiscing elit. 2
Cras mauris
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio. 3
Etiam vel
Etiam vel libero in quam gravida efficitur.

27. Practice exercise 1.3
Instructions
Highlight the four blue boxes below and then click the “Align Objects Left” command in the Quick Access Toolbar to line them up vertically
Lorem Ipsem
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Cras mauris
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio.
Etiam vel
Etiam vel libero in quam gravida efficitur.
Vestibulum ante
Vestibulum ante ipsum primis in faucibus orci luctus et ultrices posuere cubilia Curae

28. Practice exercise 1.4 Instructions
Highlight the four blue boxes below and then click the “Align Objects Top” and then the “Distribute Horizontally” command in the Quick Access Toolbar and then the same with the text boxes below them. This will align the objects horizontally and space them properly.
Lorem Ipsem
Cras mauris
Etiam vel
Vestibulum ante
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Etiam vel libero in quam gravida efficitur.
Vestibulum ante ipsum primis in faucibus orci luctus et ultrices posuere cubilia Curae.
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio.

29. Practice exercise 2.1
Instructions
Highlight the blue box and text box below, then, holding down Control, drag the objects to the right, then unclick the mouse
Lorem Ipsem
Lorem ipsum dolor sit amet, consectetur adipiscing elit.

30. Practice exercise 2.2
Instructions
Highlight the rectangle and text box below, then drag them to the left holding down shift until they are perfectly set in the box to the right, then do the same in relation to the box above
Lorem ipsem
Lorem ipsum dolor sit amet, consectetur adipiscing elit.

31. Practice exercise 2.3
Instructions
Highlight the whole column of text boxes (not the rectangles) then drag them to the right while holding control and shift to create a new column aligned with everything to the left, then do the same again to create a third column
Lorem ipsem
Lorem ipsem
Lorem ipsum dolor sit amet, consectetur adipiscing elit.
Cras mauris
Cras mauris justo, aliquet a bibendum commodo, facilisis id odio.
Etiam vel
Etiam vel libero in quam gravida efficitur.

32. Practice exercise 2.4 Instructions
Make square, circle and equilateral triangle by holding down shift while each is being made

33. Practice exercise 2.5 Instructions
Make the square and circle below larger by holding down shift while increasing their size

34. Practice exercise 2.6
Instructions
Make a perfectly vertical, horizontal and 45o angle line below by holding down shift while making them

35. Practice exercise 3.1
Instructions
Highlight all objects below and press Control + G to turn it into a grouped object, move the grouped object around and resize it to make it larger, ungroup by pressing Control + Shift + G
[Text]
[Text]
[Insert text, data, graphs and/or pictures in this box]
[Insert text, data, graphs and/or pictures in this box]

36. Practice exercise 3.2
Instructions
Highlight the objects below and then press Control + G to group it, then click the “Align Objects Center” command in the Quick Access Toolbar to center it within the slide
[Text]
[Text]
[Insert text, data, graphs and/or pictures in this box]
[Insert text, data, graphs and/or pictures in this box]

37. Practice exercise 3.3
Instructions
Group the table below using Control + G, then do the same for the bullet list
Then highlight all the content below and then click the “Align Objects Middle” command and then the Distribute Horizontally” command in the Quick Access Toolbar
[Table]
[Text]
[Text]
[Bullet list]
[Insert text, data, graphs and/or pictures in this area]
[Text]
[Text]
[Text]
[Text]
[Text]
[Text]

38. Practice exercise 3.3
Instructions
Group the table below using Control + G, then do the same for the bullet list
Then highlight all the content below and then click the “Align Objects Middle” command and then the Distribute Horizontally” command in the Quick Access Toolbar
[Table]
[Text]
[Text]
[Bullet list]
[Insert text, data, graphs and/or pictures in this area]
[Text]
[Text]
[Text]
[Text]
[Text]
[Text]

39. Practice exercise 3.3
Instructions
Group the table below using Control + G, then do the same for the bullet list
Then highlight all the content below and then click the “Align Objects Middle” command and then the Distribute Horizontally” command in the Quick Access Toolbar
[Table]
[Text]
[Text]
[Bullet list]
[Insert text, data, graphs and/or pictures in this area]
[Text]
[Text]
[Text]
[Text]
[Text]
[Text]

40. Practice exercise 3.3
Instructions
Group the table below using Control + G, then do the same for the bullet list
Then highlight all the content below and then click the “Align Objects Middle” command and then the Distribute Horizontally” command in the Quick Access Toolbar
[Table]
[Text]
[Insert text, data, graphs and/or pictures in this area]
[Bullet list]

41. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

42. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

43. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

44. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

45. 4
These hotkeys will shorten the time it takes for frequently used commands
Hotkey
Hotkey
Cut
Ctrl + X
Undo
Ctrl + Z
Copy
Ctrl + C
Redo
Ctrl + Y
Paste
Ctrl + V
Insert slide
Ctrl + M
Run presentation
F5 (Shift + F5 to start at the current page)
Copy slide
Ctrl + D

46. Practice exercise 5
Instructions
Create a rectangle, text box and line in a slide deck that uses your corporate format
Format the objects as you want them to be when you create them, and then right click each and select the “Set as Default” option
XXX
XXX