1. Driver Education Financial Procedures
Audra Urie
Driver Education Program Director
11/6/2018

2. SDE webpage Driver Education button

3. Driver Education Resource files

4. Driver Education Instructor Forms

5. Reimbursement Form Items you will need to complete the form
Student Roster (enrolled students)
Roster needs to be signed by the instructor or supervisor
Dates the student attended the course, beginning and end
Do not put IDLA students on a classroom roster
Indication of the student’s “pass” or “fail”
Exact hours a student was in class or driving
Students may be transferred from class to class if indicated on roster
Instructor who taught the class
Instructor who taught the behind the wheel

6. Reimbursable Students
Students must be listed on the roster
Complete a separate roster for classroom vs. IDLA students
Total number of students enrolled
Total number of students who paid
Completed 30 + hours of instruction 100% reimbursable
Regardless if the student “passed” or “failed”
Student can take the class twice for reimbursement
Completed hours of instruction 50% reimbursable
Completed 0-15 hours of instruction is not reimbursable
Dropped out
Transferred out
Transferred students will be reimbursed when they complete the course

7. Instructor Salaries Annual report will help you with salary scale
Report classroom instructors separately from in-car instructors
Classroom
Hours worked
Prep hours
In-Car
Actual vehicle miles driven during a shift
Actual vehicle miles driven with each student

8. Automobile Mileage In-Car Instructor will provide: Hours worked
Actual vehicle miles driven
Actual vehicle miles driven with each student
Log vehicle miles at start and end of shift
Log vehicle miles at start and end of each student
Current federal mileage rate will apply for calculation
.535 per mile

9. Mileage Reimbursement
The mileage reimbursement rate is intended to cover the costs of operating a car for business purposes. The costs that are contemplated by the standard mileage rate are standard maintenance, repairs, taxes, gas, insurance, and registration fees. Essentially the standard mileage rate is intended to cover the expenses that one would report for the actual car expenses deduction, but the standard mileage reimbursement rate is simply an estimate and may end up being more or even less than your actual expenses.

10. Mileage Reimbursement Covers
Standard Maintenance
Repairs
Taxes
Fuel
Insurance
Registration Fees
Purchases of a vehicle

11. Miscellaneous Costs Vehicle All costs not associated with maintenance
Inspections
Passenger side brake
Signs
Purchase not depreciated in mileage rate
Lease
Administrative
Benefits (Do not include medical)
Printing/Copies
Rent/lease
Administrative assistant
Curriculum/Books/Supplies

12. Financial Report Student enrollment Student fees State reimbursement
All funding in and out of driver education account will be reported in account 241.
Financial spread sheet would include but not limited to:
Student enrollment
Student fees
State reimbursement
Salaries
Signs/Passenger brake
Teacher Training
Vehicle mileage log
Fuel
Maintenance
Vehicle repair
Supplies/Copies/Books
Leases/Rentals
Inspections
Receipts associated with expenses

13. Questions? Audra Urie | Driver Education Program Director
Idaho State Department of Education
650 W State Street, Boise, ID 83702
11/6/2018